Office Manager (Long Island)

Air Charter Service; Uniondale (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

20 days PTO per year

12 paid public holidays

Birthday, wedding, moving, shopping, &

Affordable health, dental and vision

401K with employer match

Life insurance

Paid maternity/paternity leave

Job summary

Air Charter Service is seeking an energetic Office Manager to anchor our East Coast offices. You’ll lead day-to-day operations, manage facilities, vendors and travel, and support finance and events in a fast-paced, people-focused environment.

Experience in office management or related roles, strong communication, and a proactive, organized approach are essential. This role requires coordinating across Manhattan and Boston offices with a bias for action.

Qualifications

• 2-3 years of experience in office management or related field.
• Leadership experience with ability to motivate and guide a team.
• Highly organized with strong attention to detail.
• Professional and approachable demeanor with excellent communication skills.
• Strong relationship-building abilities with vendors and partners.
• Ability to manage multiple priorities in a fast-paced environment.
• Willingness to travel within the East Coast.
• Proficiency in Microsoft Office (Outlook, Excel, Word, Teams).

Responsibilities

• Overseeing daily office operations and ensuring efficiency.
• Managing facilities, maintenance requests, vendors, and relationships with property management.
• Coordinating supplies, equipment, inventory, and resources.
• Reviewing and processing office invoices, bills, and expenses.
• Supporting budgeting and expense tracking activities.
• Coordinating travel arrangements for employees and visitors.
• Assisting finance with invoices, expenses, and admin processes.
• Supporting meetings, events, and employee engagement.
• Providing admin support to Manhattan and Boston offices.
• Serving as a trusted resource for staff, visitors, and partners.
• Owning special projects and improving office processes where possible.

Skills

Office management experience

Leadership

Organization

Verbal and written communication

Relationship-building

Multi-tasking

Travel coordination

Proactive problem-solving

Tools

Microsoft Office

Job description

Are you a natural people person who thrives in a fast-paced environment? Do you enjoy building relationships, solving problems, and being the go-to person when things need to get done?

We're looking for an energetic, approachable, and highly organized Office Manager to become the heartbeat of our East Coast offices. Whether you've worked in office management, hospitality, customer service, retail leadership, executive support, or another people-focused environment, we want to hear from you.

You don't need aviation experience. What matters most is your attitude, professionalism, and ability to create an exceptional experience for everyone who walks through our doors.

If you're proactive, enjoy taking ownership, and naturally step up as a leader within a team, this could be the perfect opportunity for you.

WHO IS AIR CHARTER SERVICE

Air Charter Service (ACS) is a leading aircraft charter company that provides passenger and cargo aircraft charters worldwide.

To put it simply, we are the middle person between the clients and the operator. Our Sales Consultants manage the full travel/sales cycle so all our clients have to do is fly! Our clients consist of high-net-worth individuals, CEOs, celebrities, the rich and famous, and many more!

With offices across the globe, including North America, South America, Europe, CIS, Africa, the Middle East, Asia, and Australasia, ACS offers personalized charter solutions using local knowledge.

ACS is a rapidly growing company, generating over $1 billion in revenue and arranging more than 25,000 charter flights annually.

Job Description

A DAY IN THE LIFE

• Overseeing daily office operations and ensuring the office runs efficiently
• Managing facilities, maintenance requests, office vendors, and building relationships with property management
• Coordinating office supplies, equipment, inventory, and workplace resources
• Reviewing and processing office-related invoices, utility bills, and vendor expenses
• Supporting budgeting and expense tracking activities
• Coordinating travel arrangements for employees and visitors
• Assisting the finance team with invoices, expenses, and administrative processes
• Supporting company meetings, events, and employee engagement initiatives
• Providing administrative support to our Manhattan and Boston offices
• Acting as a trusted resource for employees, visitors, and business partners
• Taking ownership of special projects and improving office processes where opportunities arise

Qualifications

WHAT DO WE LOOK FOR

• 2-3 years of experience in office management, administrative support, operations coordination, hospitality management, customer service leadership, or a related field
• Previous leadership experience with the ability to motivate, support, and work effectively with a team
• Naturally organized with exceptional attention to detail
• Positive, professional, and approachable
• Excellent verbal and written communication skills
• Strong relationship-building skills and the ability to work with colleagues, vendors, and external partners at all levels
• Comfortable managing multiple priorities in a fast-paced environment
• Able to work independently while collaborating effectively across teams
• Proactive, resourceful, and confident when solving problems
• Skilled at anticipating needs and staying one step ahead
• Team-oriented and willing to support the wider business wherever needed
• Strong organizational, multitasking, and prioritization abilities
• Proficient in Microsoft Office, including Outlook, Excel, Word, and Teams
• Willing to travel within the East Coast

Additional Information

PAY AND BENEFITS

• 20 days of PTO for each year plus paid sick time
• 12 paid public holidays
• Additional paid leave for your birthday, wedding, moving, holiday shopping and more!
• Affordable health, dental and vision insurance plans
• 401K retirement savings plan with generous employer match!
• Life insurance
• Paid maternity and paternity leave

Diversity & Inclusion: Air Charter Service Inc. is proud to be an Equal Opportunity and Affirative Action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.