Administrative Assistant

Talentify; King of Prussia (PA); On-site; USD 30,000 - 36,000; Full time

Job summary

Aston Carter seeks an Administrative Assistant for our King of Prussia, PA office. The role at the front desk provides a welcoming presence and day-to-day administrative support in a 100% in-office environment, Monday through Friday, 8am to 5pm.

Key duties include advanced Microsoft Office work, Excel data management, file sharing via OneDrive and Teams, calendar management in Outlook, and coordinating shipping of booth supplies while contributing to office culture.

Qualifications

• Advanced MS Office skills, especially Excel.
• 3+ years admin or receptionist experience.
• 3+ years network file management with OneDrive/Teams/OneNote/MS Planner.
• Strong written and verbal communication.
• Experience in a fast-growing consulting or professional services firm preferred.

Responsibilities

• Provide advanced administrative support and front desk customer service.
• Use Excel to manage and organize information.
• Maintain network files via OneDrive; collaborate via Teams/OneNote/MS Planner.
• Handle shipping, tracking, and ordering booth supplies.
• Manage calendars and clerical tasks using Outlook.
• Contribute to office culture with recognition programs and office events.

Skills

Excel

OneDrive

Teams

OneNote

MS Planner

Shipping

Booth supplies

Communication

Administrative experience

Education

High school diploma

Tools

Visio

Planner

Job description

Job Title: Administrative AssistantJob Description

We are seeking an enthusiastic Administrative Assistant who enjoys working with people and is adept at navigating various internal sites to gather information. This role will be based at the Front Desk/Receptionist area, providing a welcoming presence and support for our office.

Responsibilities

• Provide advanced administrative support and customer service at the front desk.
• Utilize advanced Microsoft Office Suite skills, particularly Excel, to manage and organize information.
• Maintain and manage network files, utilizing OneDrive for file sharing, and collaborate via Teams, OneNote, and MS Planner.
• Handle shipping, tracking, and ordering of booth supplies efficiently.
• Manage calendars and provide clerical support, including data entry and document management using Outlook.
• Contribute to office culture by organizing recognition programs, lunch and learns, and office outings.

Essential Skills

• Advanced proficiency in Microsoft Office Suite (Excel).
• 3+ years of experience with network file management and sharing via OneDrive, Teams, OneNote, and MS Planner.
• 3+ years of experience in shipping, tracking, and ordering booth supplies.
• Strong written and verbal communication skills.
• 3+ years of administrative or receptionist experience preferred.

Additional Skills & Qualifications

• Energetic, independent, influential, and collaborative spirit.
• Experience in a rapidly growing consulting firm or professional services organization is preferred.
• Proficiency in Microsoft Visio, OneNote, and Planner is a plus.
• Professional demeanor with strong customer service skills.
• Ability to multi-task and work effectively as a team player.
• High school diploma or equivalent required.

Work Environment

The role is based at the Front Desk/Receptionist area in our King of Prussia, PA office. The office comprises 50 assigned employees, with 15 regularly present. This is a 100% in-office position, working Monday through Friday, 8am to 5pm. The environment offers opportunities for growth and personalization within the role, as all team members have the chance to become permanent employees.

Job Type & Location

This is a Contract to Hire position based out of King of Prussia, PA.

Pay and Benefits

The pay range for this position is $22.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in King of Prussia,PA.

Application Deadline

This position is anticipated to close on Sep 4, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.