OFFICE MANAGER K-8 @ Fleming Middle School

FLEMING MS; Grants Pass (OR); On-site; USD 31,000 - 39,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

PERS retirement contributions

Job summary

Fleming Middle School in Grants Pass, Oregon seeks an Office Manager to support the principal, manage student and financial records, and provide general administrative office support in a busy school environment.

The role requires a high school diploma or GED, plus college coursework or an associate’s degree. Fingerprinting and drug screening are required, with a comprehensive benefits package provided.

Qualifications

• Requires high school diploma or GED.
• Requires two years of college coursework or an associate’s degree.
• Must be fingerprinted and pass pre-employment drug screening.

Responsibilities

• Provide administrative support to the principal, including calendar management, newsletters and communications.
• Answer multi-line phones, greet the public, and handle mail and supplies.
• Prepare purchase orders and work orders; manage office records and student data entries.
• Coordinate substitute staffing and maintain busy front office operations.
• Assist with budget preparation, attendance and student records; support clerical staff.

Skills

Administrative support

Calendar management

Data entry

Phone handling

Education

High School Diploma or GED

Two years college coursework / Associate’s Degree

Job description

OFFICE MANAGER @ Fleming Middle School

THREE RIVERS/JOSEPHINE COUNTY SD FLEMING MS - Grants Pass, Oregon Open in Google Maps

Job Details

Job ID: 5968668
Application Deadline: Posted until filled
Posted: Oct 22, 2026 7:00 AM (UTC)

Starting Date: Immediately

Job Description

Date Posted:10/22/2026 internal 10/28/2026 external

Location:Fleming Middle School

Hours per Day:9 hours Mon-Thurs, 4 hours on working Friday's

Days per Week:4 and 5 Days

Days per Year:203 Days

Closing Date and Time:Open Until Filled

Compensation:$22.23 - $28.16 - New hires will be placed at Step 1 through 9dependenton prior contracted educational experience.Employees in qualifying positions will receive a comprehensive benefit package that includes medical, dental and vision and will receive contributions to their PERS retirement accounts.Salary schedules, work calendars, job descriptions and benefits can be found on our Website under the Human Resources Department.If you have questions prior to application please contact threerivershr @ threerivers.k12.or.us or call Human Resources at 541-862-3111.

BILINGUAL AND BILITERATE CANDIDATES ARE ENCOURAGED TO APPLY

JOB SUMMARY

This position is responsible for providing direct support for the school principal/administrator, maintaining student and financial records, providing general administrative office support and greeting school patrons at a large elementary or middle school. Handles daily work pressures, requiring a volume of work which must be completed within a specified period of time.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Follows and maintains knowledge of all applicable District policy(ies) and procedures.
• Provides administrative support to building principal including, but not limited to preparation of presentations, newsletters, publications, budget, tracking, calendar management, travel and room arrangements and correspondence to staff, parents, students and community members.
• Performs general office duties including answering multi-line phones, ordering supplies, greeting the public, typing, copying, filing, sorting and handling incoming and outgoing mail.
• Serves as substitute coordinator for the building contacting substitutes for all staff as required.
• Independently answers routine questions and correspondence not requiring the principal’s attention.
• Prepares purchase orders for office supplies needed; prepares work orders for maintenance as needed ensuring appropriate processes are followed and documented.
• Researches, creates, inputs, formats, organizes and edits relevant data as needed or requested and prepares in a usable format.
• Greets parents, students and staff in main office and directs as appropriate providing guest badges, bus passes, etc.
• Follows and administers medical protocols for students and provides first aid to staff and students and maintains an accurate log of distribution consistent with District policy(ies).
• Completes computer data entry work, using District computer programs, to input a high volume of data with speed and accuracy, including confidential data, in an environment with constant interruptions.
• Maintains accurate student records including daily attendance records (truancy, tardies, excuses, and reporting), check-in/check-out, status (enrolling, withdrawing, etc.) and updates student database as required. Fulfills requests for student records by phone and written correspondence.
• Prepares report cards for all students.
• Prepares timesheets and schedules for all staff.
• Provides clerical support for personnel documentation.
• Supervises students in main office area.
• Maintains school accounts including fees, program accounts for staff (fundraising, fairs, etc.), including posting, writing checks, making deposits, balancing and reporting.
• Schedules conferences and programs as required including creating schedule, contacting all invited parties, preparing confirmation and distributing materials to all parties (teachers, specialists, parents, etc.).
• Assists with budget preparation including supply inventory and ordering of furniture, textbooks, equipment and ensuring that all billing and shipping issues are resolved with vendors and staff.
• Manages special projects and school events as assigned by principal.
• Appropriately maintains and secures highly confidential records and inquiries.
• Interacts thoughtfully and courteously with students, staff and parents/guardians and resolves conflict in a professional manner.
• Maintains appropriate certifications and training hours as required.
• Attends work regularly and is punctual.

REQUIREMENTS:

High School Diploma or GED required

Two (2) years of college coursework or Associate’s Degree (may be waived pending successful performance on skills test administered by the District)

Person filling this position will have to be fingerprinted

Pre-employment drug screening will be required

Human Resources Department

Three Rivers School District

P O Box 160

Murphy, OR 97533

541-862-3111 x5249

Three Rivers School District is an equal opportunity employer and educator. Three Rivers School District does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, religion, disability, or age in any educational programs, activities or employment. Three Rivers School District will provide reasonable accommodations for the application and interview process upon request and in accordance with the Americans with Disabilities Act of 1990. Persons having questions about equal opportunity and nondiscrimination should contact the Human Resources Office at the Three Rivers District Office at 541-862-3111.

Title IX Coordinator: Casey Alderson, 541-862-3111, 8550 New Hope Rd.

Position Type: Full Time

Salary: $22.23 to $28.16 Per Hour

Job Categories:

Support Staff > Administrative Assistant

Support Staff > Clerical

Support Staff > Receptionist

Support Staff > Secretary

Contact Information

• Brian Miller , Principal
• FLEMING MS
• Phone: [phone]
• Email: [e-mail]