Office Manager - Houston, Texas

TORM; Houston (TX); On-site; USD 28,000 - 44,000; Part time

Job summary

TORM is seeking an experienced Office Manager for our Houston, Texas location. This part-time role focuses on coordinating daily office operations, supporting payroll-related tasks, and ensuring efficient administrative workflows across local and global teams.

You will collaborate with corporate functions and shipping teams to deliver reliable, high-quality office support and event coordination throughout the year.

Qualifications

• Three years of experience managing office operations and administrative processes in a professional environment.
• Experience coordinating vendors, facilities services, purchasing, invoices, or related office administration activities.
• Strong problem-solving skills and creative approach to challenges.
• Proficiency in Microsoft Office tools for scheduling and documentation; knowledge of Paychex HR software, COBRA and TWC is a plus.
• Business-level written and verbal English for cross-team communication.
• Ability to support daily office operations in person at the Houston, TX office.

Responsibilities

• Payroll, office insurance and workers' compensation coordination; liaising with external accountants and 401k, HSA, and local tax coordination with Headquarters tax department.
• Coordinate daily office operations in Houston, including workspace readiness, supplies, mail handling, and meeting room scheduling.
• Manage vendor and facility-related activities, service requests, deliveries, and maintenance to keep the workplace running smoothly and safely.
• Prepare and maintain administrative records, invoices, purchase documentation, and office correspondence in line with procedures.
• Support employees and visitors with practical office arrangements, meeting logistics, and general coordination across local and global teams.
• Coordinate events and support the local employee association with various events throughout the year.

Skills

Office operations

Vendor coordination

Microsoft Office

Paychex HR software

COBRA knowledge

English communication

Houston presence

Tools

Paychex HR software

Job description

Are you an office management professional looking for your next opportunity in office operations and administrative coordination?

At TORM, you will support a global business while working closely with both corporate functions and shipping-specific teams, giving you broad exposure and a collaborative day-to-day role. As one of the largest product tanker operators globally, TORM offers the scale, structure, and international context to help you grow while contributing to reliable, high-quality operations.

As Office Manager - Houston, Texas, you’ll play a vital role in helping us deliver efficient and reliable solutions, helping TORM maintain consistent, high-quality service across the globe.

Your Role

In this role, you will be part of an effective team working to deliver efficient, reliable office operations in Houston. You’ll coordinate with local colleagues, corporate functions, and shipping-specific teams to ensure seamless operations and positive outcomes in daily administrative support, office services, and workplace coordination.

Key Responsibilities

• Accounting support (payroll, office insurance and workers comp, coordination with external accountant firm, 401k, HSA, local taxes in coordination with Headquarters tax department)
• Coordinate daily office operations in the Houston location, including workspace readiness, office supplies, mail handling, and meeting room scheduling.
• Manage vendor and facility-related activities, including service requests, deliveries, and office maintenance follow-up to keep the workplace running smoothly and safely.
• Prepare and maintain administrative records, invoices, purchase documentation, and office correspondence in line with company procedures.
• Support employees and visiting colleagues with practical office arrangements, meeting logistics, and general administrative coordination across local and global team
• Event coordination (supporting the local employee association with various events throughout the year)

Your Profile

We’re looking for a part-time office management professional who thrives in a global, collaborative environment and can bring technical skills to the team.

To perform well in this role, you bring

• A minimum of three years’ experience managing office operations and administrative processes in a professional business environment.
• Experience coordinating vendors, facilities services, purchasing, invoices, or related office administration activities with a keen eye for detail.
• Strong problem-solving skills and the ability to address challenges creatively.
• Proficiency in Microsoft Office tools for scheduling, documentation, and day-to-day administrative work and knowledge/use of Paychex HR software, COBRA and TWC would be an advantage.
• Business-level written and verbal English for clear communication across local and global teams.
• Ability to support daily office operations in person at the Houston, Texas office.

What We Offer

At TORM, we are committed to people, communities, and the environment. We provide a market-aligned compensation package, plus a bonus program, pension, and flexible hours to support a healthy work–life balance. We know that life can be unpredictable, which is why we provide the support you need to manage personal commitments—whether it’s caring for family or taking time for yourself.

We offer a competitive salary which will reflect your experience and qualifications, and an attractive benefits package including bonus, pension (401K), disability, life and health, dental and vision insurances.

You’ll have access to continuous learning and growth opportunities with a variety of initiatives, from e.g., the employee association, that help you connect, grow, and thrive.

At TORM, diversity and inclusion are core to how we operate and grow. We welcome applicants from all backgrounds to share their unique perspectives and join us in building an inclusive future for the shipping industry.