Executive Assistant & Office Manager

Washingtonian Magazine; Washington (District of Columbia); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401K/Roth with employer match 50 cents

Life/AD&D and short-term disability, +

Three weeks of vacation, increasing w/

Five days of sick leave

Parental leave

SmartBenefits program

Job summary

Washingtonian Magazine in Washington, DC seeks an Office Manager & Executive Assistant to support the CEO and oversee the day-to-day functions of the office. This role requires exceptional organizational skills, sound judgment, and the ability to manage multiple priorities.

The position offers a hybrid schedule with 2-3 days per week in the DC office and a flexible start date. You will manage the CEO's calendar, coordinate travel, oversee facilities, and support events while handling

Qualifications

• 3+ years of executive support and/or office management experience.
• Bachelor's degree preferred.
• Excellent organizational, communication, and time management skills.
• Proven ability to manage competing priorities with professionalism and discretion.
• Proficiency with Microsoft Office Suite and other business productivity tools.
• A proactive, service-oriented mindset.

Responsibilities

• Manage the CEO's complex calendar, coordinating internal and external meetings and ensuring the right priorities are protected.
• Oversee daily office functions, including facilities, supplies, shared workspaces, mail, and employee support.
• Serve as the primary liaison with building management and external service providers.
• Coordinate domestic and international executive travel, including flights, hotels, ground transportation, and detailed itineraries.
• Provide support with personal matters as needed, including personal travel coordination and other tasks that enable the CEO to manage both professional and personal priorities effectively.
• Provide high-level administrative support while handling confidential information with professionalism and discretion.
• Support company events— providing on-site support to the CEO at high-profile events, while also working closely with the events team on logistics, guest experience, and execution
• Perform additional administrative and operational duties as assigned.

Skills

Executive support

Office management

Organizational skills

Communication skills

Time management

Discretion

Proactive mindset

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

The Office Manager & Executive Assistant provides comprehensive support to the CEO of Washingtonian Magazine and oversees the day-to-day functions of the office. This role requires exceptional organizational skills, sound judgment, and the ability to manage multiple priorities. This is a permanent, dedicated role — not a pathway to editorial or other departments — and is best suited to someone who takes genuine pride in executive support and office management as a career.

Schedule & Flexibility

• The role rarely exceeds 40 hours per week — no crazy hours, and genuine work-life balance.
• Hybrid schedule with 2-3 days per week in our Washington, DC office, with real day-to-day flexibility.
• Start date is flexible

Responsibilities

• Manage the CEO's complex calendar, coordinating internal and external meetings and ensuring the right priorities are protected.
• Oversee daily office functions, including facilities, supplies, shared workspaces, mail, and employee support.
• Serve as the primary liaison with building management and external service providers.
• Coordinate domestic and international executive travel, including flights, hotels, ground transportation, and detailed itineraries.
• Provide support with personal matters as needed, including personal travel coordination and other tasks that enable the CEO to manage both professional and personal priorities effectively.
• Provide high-level administrative support while handling confidential information with professionalism and discretion.
• Support company events— providing on-site support to the CEO at high-profile events, while also working closely with the events team on logistics, guest experience, and execution
• Perform additional administrative and operational duties as assigned.

Qualifications

• Bachelor's degree preferred.
• 3+ years of executive support and/or office management experience.
• Excellent organizational, communication, and time management skills.
• Proven ability to manage competing priorities with professionalism and discretion.
• Proficiency with Microsoft Office Suite and other business productivity tools.
• A proactive, service-oriented mindset.

Salary range

$50k to $70k

Benefits

• Medical, dental, and vision insurance
• 401K/Roth with employer match 50 cents for each dollar contributed up to 4% of gross wages
• Life/AD and short-term disability, plus voluntary long-term disability insurance
• Three weeks of vacation, increasing with tenure
• Five days of sick leave
• Parental leave
• SmartBenefits program

How to apply

Please send your cover letter and resume to [e-mail].