OFFICE MANAGER / EXECUTIVE ASSISTANT

Sunstall Inc.; Orlando (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Learning & Development

Company events

Referral program

Employee assistance program (EAP)

Job summary

AcoustiEngineering in Orlando, FL is seeking a Front Desk/Office Coordinator to be the first contact for visitors, clients, vendors, and staff, delivering exceptional administrative support for smooth operations.

The role requires strong customer service, calendar management, and collaboration with multiple project teams while maintaining confidentiality and a welcoming office environment.

Qualifications

• High School diploma or equivalent
• 1-3 years in receptionist/front-office role (professional services or office environment)
• Strong customer service and interpersonal skills with a professional demeanor
• Proficiency in Microsoft Office (Outlook, Word, Excel) and basic office technology
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Clear verbal and written communications skills

Responsibilities

• Be the first point of contact by greeting and assisting visitors, clients, vendors, and employees professionally
• Answer, screen, and route incoming calls, emails, and inquiries efficiently
• Prepare correspondence, reports, and internal communications; support admin operations through data entry
• Ensure accurate calendar management and meet room scheduling
• Manage office supply inventory and coordinate logistics
• Receive, sort, and distribute mail and packages; handle outgoing correspondence
• Maintain confidentiality of employee, candidate, and company information
• Collaborate cross-functionally with accounting, legal, and leadership to support operations
• Assist in maintaining compliance with company policies, safety protocols, and office standards
• Identify and recommend opportunities to improve front-office and admin processes

Skills

Customer service

Interpersonal skills

MS Office

Organizational skills

Verbal communication

Written communication

Multitasking

Education

High School diploma or equivalent

Associate degree preferred

Tools

Office technology

Job description

Title: FrontDesk/OfficeCoordinator

Location: Orlando,FL

EmploymentType: Full-Time

WorkStatus: Non-Exempt

ReportsTo: ExecutiveAssistant

CompanyOverview

Acoustiisaleadingproviderofdrywallandacousticalceilingsolutions,specializinginhigh-qualityconstructionservicesforcommercialandresidentialprojects.Withcloseto80yearsofexperience,wehavebuiltareputationforexcellence,safety,andinnovation.Oursuccessisdrivenbyatalentedanddedicatedteamthatcollaboratestodeliverexceptionalresultsoneveryproject.

YourRoleatAcousti

TheFrontDesk/OfficeCoordinatoristhefirstpointofcontactforvisitors,clients,vendors,andteammembers,providingexceptionaladministrativesupporttoensuresmoothofficeoperations.Thisrolehelpsmaintainaprofessional,organized,andwelcomingofficeenvironmentwhilesupportingmultipleprojectteams.

KeyResponsibilities

• Bethefirstpointofcontactbygreetingandassistingvisitors,clients,vendors,andemployeesinacourteousandprofessionalmanner
• Answer,screen,androuteincomingphonecalls,emails,andgeneralinquiriesefficientlyandprofessionally
• Preparecorrespondence,reports,andinternalcommunications,andsupportadministrativeoperationsthroughdataentry,documentcreation,filing,andrecordsmanagement
• Ensureaccuratecalendarmanagement,efficientmeetingroomscheduling,andanorganizedfrontdeskenvironment
• Manageofficesupplyinventoryandcoordinateessentialadministrativelogistics
• Receive,sort,anddistributeincomingmailandpackages,andmanageoutgoingcorrespondence
• Maintainstrictconfidentialitywhenhandlingemployee,candidate,andcompanyinformation
• Collaboratecross-functionallywithvariousprojectteamssuchasaccounting,legal,andleadershiptosupportbusinessoperations
• Assistinmaintainingcompliancewithcompanypolicies,safetyprotocols,andofficestandard
• Identifyandrecommendopportunitiestoimprovefront-officeandadministrativeprocesses.

WhatWe’reLookingforinYou

Tosucceedinthisrole,youshouldhave:

• HighSchooldiplomaorequivalentrequired;Associate’sdegreepreferred
• 1-3yearsofexperienceinareceptionistorfrontofficerole(professionalservicesorofficeenvironmentpreferred)
• Strongcustomerserviceandinterpersonalskillswithaprofessionaldemeanor
• ProficiencyinMicrosoftOffice(Outlook,Word,Excel)andbasicofficetechnology
• Excellentorganizationalskillsandattentiontodetail
• Abilitytomanagemultipleprioritiesinafast-pacedenvironment
• Clearverbalandwrittencommunicationskills

WhyJoinAcousti?

AtAcousti,weoffermorethanjustajob;weprovideopportunitiesforgrowthanddevelopmentinacollaborative,supportiveenvironment.Asavaluedmemberofourteam,you’llenjoy:

• CompetitiveCompensation:Basedonexperience
• ComprehensiveBenefitsPackage:Health,dental,andvisionplans
• RetirementSavings:401(k)withcompanymatch
• InsuranceCoverage:Company-paidlifeandlong-termdisability
• SupplementalInsuranceOptions

EmployeePerks

• Learning&Development:Trainingopportunitiesandcareerdevelopmentsupport
• CompanyEvents:Team-buildingandsocialevents
• ReferralProgram:Earnrewardsbyreferringqualifiedcandidates
• EmployeeAssistanceProgram(EAP):Supportforpersonalandprofessionalchallenges

AdditionalInformation

Thisjobdescriptionisnotanexhaustivelistofallfunctionsthattheemployeemayberequiredtoperform,andtheemployeemayberequiredtoperformadditionalfunctions.AcoustiEngineeringreservestherighttorevisethejobdescriptionatanytimeandtoassignadditionaldutiesandresponsibilitiesasneeded.

EmploymentwithAcoustiEngineeringisat-will.

Theemployeemustbeabletoperformtheessentialfunctionsofthepositionsatisfactorilyand,ifrequested,reasonableaccommodationsmaybemadetoenablequalifiedindividualswithdisabilitiestoperformessentialfunctionsoftheirjob,absentunduehardship.

AcoustiEngineeringisanEqualOpportunityEmployeranddoesnotdiscriminateagainstanyemployeeorapplicantforemploymentbecauseofrace,color,sex,age,nationalorigin,religion,sexualorientation,compensationinquiries,discussionsordisclosures,genderidentityand/orexpression,statusasaveteran,andbasisofdisabilityoranyotherfederal,stateorlocalprotectedclass.(41CFR§§60-1.4(a),60-300.5(a)and60-741.5(a))