Description
Position at WebMD
WebMD is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, ancestry, color, religion, sex, gender, age, marital status, sexual orientation, gender identity, national origin, medical condition, disability, veterans status, or any other basis protected by law.
Job Description
We are looking for a proactive and well-organized Office Manager/ HR assistant to support our editorial, medical education, accounting, HR, and office management operations. This is a multi-faceted role requiring strong organizational skills, attention to detail, and the ability to coordinate with various teams and external stakeholders.
This position is based in Paris, France.
Key Responsibilities
Editorial Support :
Support the daily publishing workflow across platforms and liaise with freelance contributors and partners.
Publish news and newsletters daily (via Aspen and NLB)
Format visuals and support editorial platforms
Coordinate with freelancers and Aspen team
Handle basic project management and copyright-related admin
DPC - Continuing Medical Education :
Coordinate and track the administrative process for medical education sessions.
Create templates and manage balance requests
Track registrants and manage follow-up requests
Maintain DPC tracking tools and send participation reminders
Accounting : Manage day-to-day financial administration, payment processes, and data entry.
Human Resources :
Support core HR processes including payroll preparation, benefits, and administrative follow-up.
Prepare salary data and send pay slips
Track absences, manage benefits (meal vouchers, insurance)
Handle freelance access and follow training registrations
Office Management (for France and Belgium) :
Ensure smooth day-to-day operations across two office environments.
Order supplies, coordinate repairs, manage service contracts
Follow up on internal communications and logistics
Process invoices and phone bill breakdowns (Mediquality, Belgique)-
Track facility tickets and supplier accounts
Qualification :
High school diploma or equivalent; additional education in business administration or related field is a plus
2+ years of experience in an administrative or back-office role
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment
Languages: French and English
Required Skills :