Office Manager / Editorial Assistant

Davita Inc.; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company is seeking a proactive Office Manager/HR Assistant to support editorial, HR, and office management functions. This multifaceted role requires strong organizational skills and experience in administrative tasks, with responsibilities ranging from managing financial processes to coordinating office operations across France and Belgium. Bilingual candidates in French and English with experience in an administrative setting are encouraged to apply.

Qualifications

• 2+ years of experience in an administrative or back-office role.
• Languages: French and English.

Responsibilities

• Support daily publishing workflow and liaise with contributors.
• Manage day-to-day financial administration and payroll preparation.
• Ensure smooth operations across office environments.

Skills

Strong multitasking abilities

Excellent organizational skills

Proactive mindset

Strong communication skills

Education

High school diploma or equivalent

Additional education in business administration

Tools

Microsoft Office Suite

Job description

Description

Position at WebMD

WebMD is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, ancestry, color, religion, sex, gender, age, marital status, sexual orientation, gender identity, national origin, medical condition, disability, veterans status, or any other basis protected by law.

Job Description

We are looking for a proactive and well-organized Office Manager/ HR assistant to support our editorial, medical education, accounting, HR, and office management operations. This is a multi-faceted role requiring strong organizational skills, attention to detail, and the ability to coordinate with various teams and external stakeholders.

This position is based in Paris, France.

Key Responsibilities

Editorial Support :

Support the daily publishing workflow across platforms and liaise with freelance contributors and partners.

Publish news and newsletters daily (via Aspen and NLB)
Format visuals and support editorial platforms
Coordinate with freelancers and Aspen team
Handle basic project management and copyright-related admin

DPC - Continuing Medical Education :

Coordinate and track the administrative process for medical education sessions.

Create templates and manage balance requests
Track registrants and manage follow-up requests
Maintain DPC tracking tools and send participation reminders

Accounting : Manage day-to-day financial administration, payment processes, and data entry.

Human Resources :

Support core HR processes including payroll preparation, benefits, and administrative follow-up.

Prepare salary data and send pay slips
Track absences, manage benefits (meal vouchers, insurance)
Handle freelance access and follow training registrations

Office Management (for France and Belgium) :

Ensure smooth day-to-day operations across two office environments.

Order supplies, coordinate repairs, manage service contracts
Follow up on internal communications and logistics
Process invoices and phone bill breakdowns (Mediquality, Belgique)-
Track facility tickets and supplier accounts

Qualification :

High school diploma or equivalent; additional education in business administration or related field is a plus
2+ years of experience in an administrative or back-office role
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment
Languages: French and English

Required Skills :

Strong multitasking abilities

Excellent organizational skills

Proactive mindset and ability to anticipate needs

Discretion and respect for confidentiality

Ability to manage and prioritize multiple tasks across departments

Strong communication skills

Comfortable working with cross-functional and international teams