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Office Manager / Editorial Assistant

Davita Inc.

New York (NY)

On-site

USD 50,000 - 70,000

Full time

3 days ago
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Job summary

A leading company is seeking a proactive Office Manager/HR Assistant to support editorial, HR, and office management functions. This multifaceted role requires strong organizational skills and experience in administrative tasks, with responsibilities ranging from managing financial processes to coordinating office operations across France and Belgium. Bilingual candidates in French and English with experience in an administrative setting are encouraged to apply.

Qualifications

  • 2+ years of experience in an administrative or back-office role.
  • Languages: French and English.

Responsibilities

  • Support daily publishing workflow and liaise with contributors.
  • Manage day-to-day financial administration and payroll preparation.
  • Ensure smooth operations across office environments.

Skills

Strong multitasking abilities
Excellent organizational skills
Proactive mindset
Strong communication skills

Education

High school diploma or equivalent
Additional education in business administration

Tools

Microsoft Office Suite

Job description


Description

Position at WebMD

WebMD is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, ancestry, color, religion, sex, gender, age, marital status, sexual orientation, gender identity, national origin, medical condition, disability, veterans status, or any other basis protected by law.

Job Description
We are looking for a proactive and well-organized Office Manager/ HR assistant to support our editorial, medical education, accounting, HR, and office management operations. This is a multi-faceted role requiring strong organizational skills, attention to detail, and the ability to coordinate with various teams and external stakeholders.
This position is based in Paris, France.
Key Responsibilities
Editorial Support :
Support the daily publishing workflow across platforms and liaise with freelance contributors and partners.
    Publish news and newsletters daily (via Aspen and NLB)
    Format visuals and support editorial platforms
    Coordinate with freelancers and Aspen team
    Handle basic project management and copyright-related admin
DPC - Continuing Medical Education :
Coordinate and track the administrative process for medical education sessions.
    Create templates and manage balance requests
    Track registrants and manage follow-up requests
    Maintain DPC tracking tools and send participation reminders
Accounting : Manage day-to-day financial administration, payment processes, and data entry.
Human Resources :
Support core HR processes including payroll preparation, benefits, and administrative follow-up.
    Prepare salary data and send pay slips
    Track absences, manage benefits (meal vouchers, insurance)
    Handle freelance access and follow training registrations
Office Management (for France and Belgium) :
Ensure smooth day-to-day operations across two office environments.
    Order supplies, coordinate repairs, manage service contracts
    Follow up on internal communications and logistics
    Process invoices and phone bill breakdowns (Mediquality, Belgique)-
    Track facility tickets and supplier accounts
Qualification :
    High school diploma or equivalent; additional education in business administration or related field is a plus
    2+ years of experience in an administrative or back-office role
    Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment
    Languages: French and English
Required Skills :
    Strong multitasking abilities
    Excellent organizational skills
    Proactive mindset and ability to anticipate needs
    Discretion and respect for confidentiality
    Ability to manage and prioritize multiple tasks across departments
    Strong communication skills
    Comfortable working with cross-functional and international teams

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