Office Manager-Denver

Wtg Energy; Denver (CO); On-site; USD 45,000 - 65,000; Full time

Job summary

WTG Energy is hiring an Office Manager to support the Denver location on a full-time, mostly on-site basis. The role involves greeting visitors, handling mail, coordinating vendor services, and maintaining an efficient, welcoming office environment for the team.

The ideal candidate has 1–3 years in office administration, excellent communication, and a proactive, service-oriented mindset. Four days on-site, with the fifth day flexible based on workload and needs.

Qualifications

• 1-3 years of office administration, reception, or front desk experience.
• Experience coordinating office logistics and vendor relationships preferred.
• Notary Public or energy industry exposure a plus.

Responsibilities

• Be first point of contact for Denver office visitors and vendors.
• Manage mail, packages, and courier deliveries.
• Coordinate visitor access, parking validation, and sign-in with property management.
• Maintain a tidy reception area, conference rooms, and shared spaces.

Skills

Organizational skills

Communication

Microsoft Office

AI tools

Discretion

Punctuality

Driver's license

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

About this position

About WTG Energy

WTG is a leading provider of customized and reliable natural gas infrastructure solutions, dedicated to meeting the unique needs of end users in increasingly complex natural gas markets. With deep industry expertise and a collaborative approach, we develop, construct, acquire, own, and operate midstream pipeline infrastructure to serve power generators, local distribution companies (LDCs), small and large commercial and industrial users. Founded in 1976, WTG has expanded its tailored pipeline solutions to address the growing demand of customers across the United States.

Job Summary

WTG is seeking a proactive and organized Office Manager to support the Denver office on a full-time basis. This role brings dedicated day-to-day office support to an established Denver location. Working closely with the Senior Executive Assistant, the Office Manager will keep the office running smoothly, welcome visitors, manage supplies and vendor relationships, and ensure the space is set up for productive work and meaningful in-person collaboration.

The ideal candidate is a dependable, service-minded early-career professional with 1-3 years of office administration or reception experience. They take pride in creating a welcoming, well-organized workspace, enjoy juggling a variety of practical tasks, and bring a "no task too small" attitude to supporting the team. They are comfortable being the first point of contact for guests, deliveries, and building services, and they know how to anticipate needs before they arise.

This role requires four days per week on-site in the office, with the fifth day's location (on-site or remote) determined based on administrative workload and operational needs.

Supervisory Responsibilities

This role does not have direct supervisory responsibilities but will provide functional guidance to office vendors, service providers, and cross-functional team members during events and day-to-day office operations.

Key Responsibilities

Front Desk & Visitor Experience

• Serve as the first point of contact for the Denver office, greeting employees, guests, candidates, and vendors with a professional and welcoming presence.
• Manage incoming and outgoing mail, packages, and courier deliveries, including sorting, distribution, and outbound shipments.
• Coordinate visitor access, parking validation, and building sign-in procedures in partnership with property management.
• Maintain a tidy and inviting reception area, conference rooms, and shared spaces that reflect WTG’s professional standards.

Office Operations & Facilities

• Oversee day-to-day office operations, ensuring the space is fully stocked, functional, and well-maintained.
• Manage inventory and ordering of office supplies, kitchen and breakroom stock, and printing and technology consumables within approved budget.
• Serve as the point of contact for building management, cleaning services, IT support vendors, and other third-party providers, coordinating maintenance requests and service visits.
• Support minor facilities projects such as new hire workspace setup, furniture reconfiguration, and internal office moves in partnership with the Senior Executive Assistant.
• Track office-related expenses, submit invoices for approval, and maintain accurate records of vendor agreements and recurring services.
• Run local errands as needed (supplies, catering pickup, banking, shipping) using a personal vehicle with mileage reimbursement.
• Coordinate monthly office meals, menu selection, ordering, delivery timing, and setup and cleanup.
• Support additional Denver office events including logistics planning, catering, room setup, and material preparation.
• Partner with the Senior Executive Assistant on VIP visits and executive-hosted meetings to ensure a polished on-site experience.

Performs other related duties as assigned.

Required Qualifications

Education

• High school diploma or equivalent required.

Experience

• 1-3 years of experience in office administration, reception, front desk, or office coordinator role.
• Experience managing vendor relationships and coordinating office logistics preferred.
• Prior experience supporting a corporate office or professional services environment a plus.

Required Skills & Abilities

• Strong organizational skills with the ability to manage multiple priorities and interruptions in a fast-paced office environment.
• Excellent verbal and written communication skills with a warm, professional demeanor.
• Proficient in Microsoft Office (Outlook, Word, Excel, Teams) and comfortable learning new tools and systems.
• Proficiency with AI-assisted tools and willingness to adopt emerging technologies to improve workflows, analysis, and decision-making.
• Sound judgment and discretion when handling confidential information and representing WTG to visitors and vendors.
• Reliable and punctual during scheduled work hours; treats the office as its own.
• Current, valid Colorado Driver’s License and reliable transportation for local errands.
• Ability to work on-site in the Denver office four days per week, with occasional remote work on the fifth day depending on administrative workload.

Preferred Qualifications

• Notary Public commission (Colorado), or willingness to obtain within the first 6 months.
• Light bookkeeping experience or coursework (invoice coding, expense reconciliation, purchase orders).
• Prior experience in the energy, oil and gas, or midstream industry.
• Familiarity with building and property management coordination and small-office vendor management.
• Event planning or hospitality background.

Core Competencies

• Service Orientation – Anticipates the needs of employees, guests, and executives; approaches every request with a helpful, can-do attitude.
• Attention to Detail – Notices when the space, supplies, or logistics need attention before others do; follows through without dropping details.

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