Office Manager, Dean of Students

Indiana Wesleyan University; Marion (IN); On-site; USD 36,000 - 45,000; Full time

Job summary

Indiana Wesleyan University seeks an Office Manager for the Dean of Students. This full-time hourly position supports Student Development and Residence Life programs, managing office operations, supervising student workers, and ensuring effective administration for the Dean's office. Ideal candidates will possess strong organizational skills alongside a commitment to the institution's Christian principles.

Qualifications

• Demonstrated ability to work effectively with diverse communities.
• Strong Christian commitment required.
• Ability to manage office materials and supervise staff.

Responsibilities

• Assist with day-to-day operations of the Dean of Students Suite.
• Provide administrative support to the Dean of Students and Dean of Residence Life.
• Train and supervise front desk student workers.

Skills

Supervisory abilities

Organization

Interpersonal skills

Written communication

Oral communication

Critical thinking

Problem-solving

Attention to detail

Education

Associate's degree or equivalent

Tools

Microsoft Office Suite

Job description

Reach Out to Employee Success and Care Center (Formerly HR)

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Apply now Job no: 494334
Work type: Hourly (Full Time)
Location: Marion, IN
Categories: Student Development/Residence Life

Job Title: Office Manager, Dean of Students

Reporting Relationship: Dean of Students

Department:Residence Life-IWU Marion

Summary of Position: Provide support for Student Development programs, specifically Dean of Students, Residence Life, and Housing, under direction of the Dean of Students.

Duties and Responsibilities

• Office Manager
  • Assist with day-to-day physical operations of the Dean of Students Suite 282
  • Oversee ID generation with assistance from student workers
  • Conduct the hiring of Student Development Suite 282 front desk student workers
  • Determine job responsibilities and work loads of all Suite 282 front desk student workers
  • Train, supervise, and evaluate Suite 282 front desk student workers
  • Process all payroll time attendance for front desk student workers for Suite 282
  • Support the administrative needs for the Dean of Students departmental areas (support for this will be provided by student workers or other staff personnel) as needed and appropriate based on time availability
  • Process check requests, reimbursements, and journal entries for the Dean of Students departmental areas
  • Track and process all copy charges monthly
  • Work with Assistant to the Vice President of Student Development and Athletics on centralized office supply space and ordering
  • Assist the Dean of Students with implementation of the student Clearance process, New Student Move-In day, New Student Registrations
• Administrative Support
  • Provide administrative support to the Dean of Residence Life & Dean of Students including, answering phones, coordinating appointments, taking messages, budget and financial reporting, handling incoming and outgoing mail, and distributing confidential materials
  • Organize and maintain all office files (physical and computer files) related to the overall administration of Residence Life and Dean of Students Suite 282
  • Perform other duties as assigned by the Dean of Students - (Essential)

Qualifications:According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Education

• Associate’s degree or equivalent required

Experience

• Demonstrated ability to work effectively with individuals from diverse communities and cultures
• Must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle statement

Required Skills

• Ability to supervise and manage people and office materials
• Ability to organize and manage systems and projects
• Excellent interpersonal skills
• Excellent written and oral communication
• Computer operations
  • Familiarity with Microsoft Office Suite programs
  • Word-processing (Keyboard speed of 60 wpm or faster preferred)
  • Database management
  • Spreadsheet management
• Pleasant phone presence
• Organization
• Accuracy and attention to detail
• Critical thinking and problem solving
• Ability to meet deadlines
• Ability to work independently
• Ability to take initiative in addressing situations and problems
• Ability to communicate openly with staff with special attention to clarifying issues

IWU Kingdom Diversity Statement

IWU, in covenant with God's reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition, commits to build a community that reflects Kingdom diversity. We will foster an intentional environment for living, teaching and learning, which exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member's earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christ's commandment to love all humankind.

LIMITATIONS AND DISCLAIMER

As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

Advertised: 24 Feb 2025 US Eastern Standard Time
Applications close: 20 Jul 2025 US Eastern Daylight Time