Office Manager - Construction Industry - Minimum 5 years of Experience

Added Dimensions Inc; Silver Spring (MD); On-site; USD 70,000 - 100,000; Full time

Job summary

A leading company in the construction sector is searching for an Office Manager to ensure smooth office operations. This full-time, in-person role involves managing administrative duties, supporting financial processes, and assisting project managers. The ideal candidate should have significant experience in office administration, particularly within the construction industry, and possess strong organizational skills.

Benefits

401(k)

Health insurance

Paid time off

Vision insurance

Qualifications

• Minimum 5 years of experience in office administration, particularly in construction.
• Proficiency in Microsoft Office and willingness to learn industry-specific software.
• Strong knowledge of payroll taxes and general payroll procedures.

Responsibilities

• Oversee daily office operations and manage office supplies.
• Assist with financial tasks including credit card reconciliations and invoice management.
• Provide HR support and maintain compliance records.

Skills

Organizational skills

Attention to detail

Multitasking

Communication skills

Problem-solving

Education

Experience in office administration

Knowledge of payroll taxes

Tools

Microsoft Office

Sage CRE 300

Job description

Office Manager - Construction Industry - Minimum 5 years of Experience

Office Manager - Construction Industry - Minimum 5 years of Experience

2 days ago Be among the first 25 applicants

We are looking for an Office Manager to keep our construction office running smoothly. This is an in-person position, Monday through Friday, 8:00 AM – 5:00 PM, with a one-hour lunch break. The role requires strong organizational skills, attention to detail, and the ability to multitask. You'll provide essential support to our Financial Controller (remote) on financial matters and assist Project Managers with day-to-day administrative needs.

Key Responsibilities:

Office & Operations Management:

Oversee daily office operations, ensuring an organized and efficient workspace.

Manage office supplies, receive and distribute packages, and handle general office upkeep.

Identify and implement process improvements to streamline workflows.

Financial & Administrative Support (Reporting to the Financial Controller):

Maintain and track subcontractor and vendor insurance certificates for compliance.

Collect and organize field invoices, ensuring they are routed to the appropriate Project Managers for approval.

Assist with credit card reconciliations, accounts payable, and payroll-related tasks.

Help maintain accurate financial records and assist with compliance tracking.

Project & HR Support (Reporting to Project Managers):

Provide administrative support to Project Managers, ensuring smooth project operations, including executing project-specific contracts with subcontractors and vendors.

Assist with HR functions, including personnel record upkeep and onboarding documentation.

Track and maintain compliance records, including subcontractor documentation, business licenses, and required certifications.

Handle miscellaneous administrative and operational tasks as needed.

Qualifications:

Experience in office administration, preferably in the construction industry.

Proficiency in Microsoft Office (Excel, Word, Outlook) and a willingness to learn industry-specific software.

Familiarity with Sage CRE 300 is strongly preferred.

Knowledge of payroll taxes (MD, VA, DC, Federal) and general payroll procedures.

Strong organizational skills, attention to detail, and ability to manage multiple tasks efficiently.

Excellent communication skills and a proactive, problem-solving mindset.

Good sense of humor

401(k)

Health insurance

Paid time off

Vision insurance

Schedule: Monday to Friday

Job Type: Full-time

Expected hours: 40 per week

401(k)

Health insurance

Paid time off

Schedule:

Monday to Friday

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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