Business Office Manager

Goldbelt Frontier, LLC; Virginia, Falls Church (MN, VA); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a highly organized Business Office Manager to provide executive-level support for a crucial federal mission. This role is vital in ensuring seamless operations within the Defense Health Agency's Business Operations and Executive Support Services. The ideal candidate will manage office logistics, support senior leadership, and maintain compliance with policies. Join a dynamic team dedicated to health readiness for service members and enjoy a competitive salary and comprehensive benefits package. If you're detail-oriented and thrive in fast-paced environments, this opportunity is perfect for you.

Benefits

Medical insurance

Dental insurance

Vision insurance

401(k) plan with company matching

Paid time off

Professional development opportunities

Qualifications

• 5+ years of experience in consulting or administrative operations.
• Proficient in Microsoft Office and collaboration tools.

Responsibilities

• Oversee administrative workflows to support business objectives.
• Manage logistics including scheduling and travel planning.

Skills

Executive-level task management

Organizational skills

Interpersonal communication

Problem-solving

Attention to detail

Education

Bachelor's degree in business administration

5 years of experience in administrative operations

Tools

Microsoft Office Suite

MS Teams

SharePoint

Job description

Overview

Please note that this position is contingent upon the successful award of a contract currently under bid.

Goldbelt Frontier is committed to providing support for a range of health technology management operations, projects, and services across the government and commercial industries. Frontier collaborates with clients and partners with other businesses to ensure that the right solution with the right people is delivered to meet the client's needs. Many senior project managers and business analysts are subject matter experts in their respective fields. Frontier understands how to support multiple stakeholders to aid in developing and implementing national policies, strategies, and doctrine.

Summary:

Goldbelt Frontier LLC is actively seeking a highly organized, detail-oriented Business Office Manager to provide executive-level support and administrative leadership for the Defense Health Agency's Business Operations and Executive Support Services (BOESS). This role is critical in ensuring the seamless operation of the business office, supporting contract performance, and optimizing day-to-day processes that directly impact the executive leadership team.

The selected candidate will serve as a trusted point of coordination and communication across departments and stakeholders, maintaining the highest level of professionalism, discretion, and efficiency. This is a dynamic opportunity to support a high-visibility federal mission focused on health readiness for service members.

Expected 5-year contract contingent upon award.

Responsibilities

Essential Job Functions:

• Oversee and streamline administrative and operational workflows to support business objectives within BOESS.
• Manage office logistics including high-level scheduling, calendar management, meeting coordination, travel planning, correspondence, and records management.
• Provide direct support to senior leadership through the preparation of reports, briefings, and presentation materials.
• Track contract deliverables, performance metrics, and support related documentation to ensure compliance with contractual obligations.
• Maintain adherence to DHA and DoD policies, procedures, and regulatory frameworks.
• Serve as a liaison between executive leadership and internal/external stakeholders to facilitate timely communication and follow-up.
• Perform additional tasks as required to support smooth office operations.

Qualifications

Necessary Skills and Knowledge:

• Strong ability to manage executive-level tasks with discretion, tact, and professionalism.
• Exceptional organizational skills with the ability to handle multiple and shifting priorities in a fast-paced environment.
• Proven experience in people and project management with excellent interpersonal and communication skills.
• Demonstrated ability to proactively solve problems and drive operational improvements.
• High attention to detail with a commitment to excellence in all deliverables.

Minimum Qualifications:

• A minimum of 5 years of experience in consulting or a directly relevant industry (e.g., administrative operations, executive support, office management).
• Must be a U.S. Citizen and able to obtain and maintain a Public Trust clearance.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common collaboration tools (e.g., MS Teams, SharePoint).

Preferred Qualifications:

• Bachelor's degree in business administration, Management, Healthcare Administration, or a related field.
• Familiarity with Department of Defense (DoD) protocols and the mission of the Defense Health Agency (DHA) is highly desirable.
• Prior experience supporting C-suite or senior-level government executives in a federal contract environment.

Pay and Benefits
At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.