Office Manager - Commercial Construction

The Contractor Consultants; Chicago Heights (IL); On-site; USD 80,000 - 100,000; Full time

Job summary

An established industry player in commercial construction is seeking a detail-oriented Office Manager to join their dynamic team. This hybrid role offers a unique opportunity to handle administrative tasks, billing, payroll, and customer invoicing in a supportive and fast-paced environment. With a focus on employee well-being and professional growth, you'll thrive in a collaborative setting that values your contributions. If you have strong QuickBooks skills and a passion for organization, this is the perfect chance to advance your career in a stable and rewarding workplace.

Qualifications

• Experience as Office Manager or similar in construction.
• Strong QuickBooks skills, especially payroll and financial reporting.
• Excellent organizational and communication skills.

Responsibilities

• Manage office administration and organization.
• Process weekly payroll for approximately 20 employees.
• Prepare and send invoices to customers.

Skills

Office Management

QuickBooks

Payroll Processing

AIA Billing Forms

Communication Skills

Problem-Solving Skills

Education

Experience in Construction or Related Industry

Notary Public Certification

Tools

Microsoft Office (Excel, Outlook, Word)

QuickBooks

Job description

Posted Date:

5/2/2025

Location:

Chicago Heights, IL

Job ID#:

19431

Job Category:

Construction

Build Stability and Grow Your Career - Join Commercial Construction Inc as Our Office Manager!

Job Title: Office Manager - Commercial Construction

Company Name: Commercial Construction Inc

Salary: $20 - $25+ /hour

Industry: Commercial Construction

Location: Frankfort, IL

Job Overview:

Commercial Construction Inc is seeking a detail-oriented, organized, and driven Office Manager to handle administrative, billing, and accounting tasks. This hybrid role involves office administration, billing, payroll, union reporting, and customer invoicing. If you thrive in a fast-paced environment, are experienced with QuickBooks, and enjoy supporting a team that builds great things, we want to hear from you!

Who We Are:

At Commercial Construction Inc, we specialize in durable commercial projects. We offer a stable work environment, prioritize employee well-being, and support growth through mentorship and hands-on experience. Whether advancing your career or starting anew, you'll find a professional home here. Visit us at commercialconstructioninc.com to learn more!

Responsibilities include but are not limited to:

• Manage office administration and organization.
• Process weekly payroll for approximately 20 employees using QuickBooks.
• File and pay federal and state payroll taxes after each payroll.
• File quarterly tax forms accurately and on time.
• Manage Accounts Receivable (A/R) and Accounts Payable (A/P).
• Process supplier invoices, tracked by project.
• Handle miscellaneous vendor invoices (utilities, vehicle payments, insurance).
• Prepare and send invoices to customers and post payments.
• Pay suppliers and subcontractors upon project-specific payments.
• Review and manage customer account statuses.
• Union Reporting:
  • Prepare monthly payroll summaries.
  • Enter payroll data and submit payments via union web portal.
  • Record union payments in QuickBooks.
• Prepare lien waivers for customers to facilitate payments.
• Process AIA billing forms (G702/G703) for specific clients.
• Complete Sworn Statement documents as required.
• Use Microsoft Office (Excel, Outlook, Word) proficiently for daily tasks.

Qualifications:

• Experience as Office Manager, Billing Clerk, Administrator, or similar in construction or related industry.
• Strong QuickBooks skills, especially payroll and financial reporting.
• Familiarity with AIA billing forms and construction lien waivers preferred.
• Ability to file and process federal and state payroll taxes.
• Proficient in Excel, Outlook, and Word.
• Notary Public certification is highly beneficial; if not, the ability to obtain it is required.
• Excellent organizational, communication, and problem-solving skills.
• Ability to work independently and multitask in a fast-paced environment.

Schedule:

Monday through Thursday, 32 hours/week, 8:00 am - 4:30 pm

Work Location:

On-site at Commercial Construction Inc offices

At Commercial Construction Inc, we foster a family-like environment where every employee is valued. We are proud to be an equal opportunity employer and celebrate diversity and inclusivity in the workplace.