Office Manager - Commercial Construction

The Contractor Consultants; Frankfort (IL); Hybrid; USD 80,000 - 100,000; Full time

Job summary

An established industry player in commercial construction is seeking a detail-oriented Office Manager to join their team. In this hybrid role, you will oversee a variety of administrative tasks including payroll, billing, and union reporting, all while fostering a supportive work environment. This position offers a stable work setting where you can grow through mentorship and hands-on experience. If you thrive in fast-paced environments and possess strong organizational skills, this opportunity is perfect for you. Join a team that values each employee and promotes a family-like atmosphere.

Benefits

Weekly Pay Cycle

Medical Stipend

Qualifications

• Experience managing office administration and organization.
• Strong skills in QuickBooks for payroll and financial reporting.
• Ability to file and process federal and state payroll taxes.

Responsibilities

• Manage office administration and payroll for approximately 20 employees.
• Process AIA billing forms and prepare lien waivers for customers.
• Use Microsoft Office for daily administrative tasks.

Skills

Office Management

QuickBooks

Payroll Processing

Tax Filing

Customer Invoicing

Organizational Skills

Communication Skills

Problem-Solving Skills

Education

Experience in Office Management or Related Role

Notary Public Certification

Tools

Microsoft Office (Excel, Outlook, Word)

QuickBooks

Job description

Posted Date:

5/2/2025

Location:

Frankfort,IL

Job ID#:

19423

Job Category:

Construction

Build Stability and Grow Your Career – Join Commercial Construction Inc as Our Office Manager!


Job Title:Office Manager - Commercial Construction
Company Name: Commercial Construction Inc
Salary: $20 - $25+ /hour
Industry: Commercial Construction
Location:Frankfort, IL

Job Overview:
Commercial Construction Inc is seeking a detail-oriented, organized, and driven Office Manager to manage a wide array of administrative, billing, and accounting tasks. In this hybrid role, you will handle office administration, billing, payroll, union reporting, and customer invoicing. If you thrive in a fast-paced environment, are experienced with QuickBooks, and enjoy supporting a team that builds great things, we want to hear from you!

Who We Are:
At Commercial Construction Inc, we specialize in commercial construction projects that are built to last. We offer a stable work environment, prioritize employee well-being, and provide an opportunity to grow through mentorship and hands-on experience. Whether you're advancing your career or starting a new chapter, you'll find a professional home here.
Visit us online at commercialconstructioninc.com to learn more!

Responsibilities include but are not limited to:

• Manage 1-person office administration and organization.
• Process weekly payroll for approximately 20 employees (QuickBooks).
• File and pay federal and state payroll taxes after each payroll.
• File quarterly tax forms accurately and timely.
• Manage Accounts Receivable (A/R) and Accounts Payable (A/P).
• Enter and process supplier invoices, tracked by each project.
• Enter and process miscellaneous vendor invoices (e.g., utilities, vehicle payments, insurance).
• Prepare and send invoices to customers and post payments received.
• Pay suppliers and subcontractors upon receipt of project-specific payments.
• Review and manage customer account status.
• Union Reporting:
  • Prepare monthly payroll summary reports.
  • Enter payroll data and submit payments through the union web portal.
  • Record union payments appropriately in QuickBooks.
• Prepare lien waivers for customers to facilitate payment collection.
• Process AIA billing forms (G702/G703) for specific customers.
• Complete Sworn Statement documents as required for projects.
• Use Microsoft Office (Excel, Outlook, Word) proficiently for daily administrative tasks.

Qualifications:

• Experience in an Office Manager, Billing Clerk, Administrator, or similar role in construction or a related industry.
• Strong QuickBooks skills, especially with payroll and financial reporting.
• Familiarity with AIA billing forms and construction lien waivers is preferred.
• Ability to file and process federal and state payroll taxes.
• High comfort level with Excel spreadsheets.
• Familiarity with Microsoft Outlook and Word.
• Notary Public certification is highly beneficial (if not, must be able to obtain).
• Excellent organizational, communication, and problem-solving skills.
• Ability to work independently and multitask effectively in a fast-paced environment.
• Weekly Pay Cycle
• Medical Stipend

Schedule:

Monday through Thursday (32 hrs a week 8:00am - 4:30pm)

Work Location:

On-site at Commercial Construction Inc offices

At Commercial Construction Inc, we foster a family-like environment where every employee is valued. We are proud to be an equal opportunity employer and celebrate diversity and inclusivity in the workplace.