Office Manager & Care Coordinator

Care Connect at Home; Boca Raton (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Care Connect at Home in Boca Raton, FL, is seeking an Office Manager & Caregiver Recruitment Coordinator to oversee recruiting, onboarding, and administrative operations. Your mission is to ensure qualified caregivers are ready before we need them, owning the hiring process from application to onboarding so caregivers can accept shifts as soon as clients come on board.

This role blends HR, recruiting, and office management; you will review applications, interview candidates, prepare offers,

Qualifications

• Experience in recruiting, HR, staffing, or office management.
• Home care, home health, healthcare staffing, or senior care experience preferred.
• Excellent organizational skills.
• Strong communication and interviewing abilities.
• Comfortable learning new software systems.
• Detail-oriented and able to manage multiple priorities.

Responsibilities

• Review incoming caregiver applications.
• Reach out to qualified applicants; conduct phone interviews.
• Schedule and coordinate interviews; verify experience and qualifications.
• Prepare offer letters and hiring paperwork.
• Enter new hires into payroll and scheduling software; ensure documents are complete.
• Maintain organized employee records; ensure caregivers are active in systems.
• Keep caregiver files accurate and up to date; coordinate with scheduling for placements.
• Support leadership with recruiting and operational initiatives; improve onboarding processes.

Skills

Recruiting

HR

Office management

Communication

Interviewing

Organizational skills

Multitasking

Learning new software

Tools

Applicant tracking systems

Payroll software

Scheduling software

MS Office & Google Workspace

Job description

About Us

Care Connect at Home is a family-owned and operated home care agency committed to providing compassionate, dependable care to seniors throughout South Florida. We're growing quickly and looking for an organized, proactive team member who can help us build an outstanding caregiver team.

Position Summary

We're looking for an Office Manager & Caregiver Recruitment Coordinator to oversee caregiver recruiting, hiring, onboarding, and administrative operations.

Your primary goal is simple:

Always have qualified caregivers ready before we need them.

You'll own the hiring process from the first application through onboarding so our caregivers are prepared to accept shifts as soon as new clients come onboard.

Responsibilities

Caregiver Recruitment

• Review incoming caregiver applications

• Reach out to qualified applicants

• Conduct phone interviews

• Schedule and coordinate interviews

• Verify experience and qualifications

• Identify top candidates that fit our agency

Hiring & Onboarding

• Prepare offer letters and hiring paperwork

• Complete onboarding documentation

• Enter new hires into payroll and scheduling software

• Ensure all required employment documents are complete

• Confirm caregivers are fully activated in company systems

• Make sure caregivers can receive shift notifications, text alerts, and mobile app updates

• Maintain organized employee records

Office Operations

• Keep caregiver files accurate and up to date

• Coordinate with scheduling to ensure caregivers are ready for placement

• Assist with administrative tasks and day-to-day office operations

• Support leadership with recruiting and operational initiatives

• Help improve hiring and onboarding processes as the company grows

Qualifications

• Experience in recruiting, HR, staffing, or office management

• Home care, home health, healthcare staffing, or senior care experience preferred

• Excellent organizational skills

• Strong communication and interviewing abilities

• Comfortable learning new software systems

• Detail-oriented and able to manage multiple priorities

Preferred Experience

• Healthcare recruiting

• Home care or home health

• Applicant tracking systems

• Payroll software

• Scheduling software

• Microsoft Office and Google Workspace

Why Join Care Connect at Home?

• Family-owned and growing rapidly

• Opportunity to build our caregiver team from the ground up

• Supportive leadership

• Career growth opportunities

• Make a meaningful difference for seniors and families every day