Office Manager - Bremerton

State of Washington; Bremerton (WA); On-site; USD 49,000 - 66,000; Full time

Job summary

State of Washington is seeking an Office Manager for DCYF Region 5 Bremerton, overseeing facilities, clerical staff, and budget planning. The role involves coordinating with landlords, vendors, and building security, while managing equipment, space planning, and records.

You will supervise staff, manage invoices and forecasts, and ensure compliance with safety and administrative standards in a busy office environment.

Qualifications

• A Bachelor's degree in business administration or closely allied field with supervisory experience.
• OR Five years total experience with supervisory responsibility in a business office.
• OR One year of State service as Administrative Assistant 2, HR Assistant 2, or Data Compiler 3.
• OR Two years in State service as Administrative Assistant 1 or HR Assistant 1.
• AND The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

Responsibilities

• Facilities Coordination, Office Management, Fiscal/Purchasing, Supervision, and support to the Area Administrator.
• Liaise with landlords, vendors, contractors, and DCYF regional offices regarding facilities maintenance.
• Coordinate work requests and resources for office changes and remodeling.
• Order, dispose of equipment and supplies; monitor procurement and budgets.
• Act as vehicle coordinator, maintain mileage logs, and schedule state vehicles.
• Ensure security systems, badges, and access control are maintained and updated.
• Prepare office forecasts, participate in budget cycles, and provide reports.

Skills

Supervisory experience

Office management

Facilities coordination

Budgeting / forecasting

Vendor / building management

Microsoft Office

Communication / liaison

Education

Bachelor's degree in business administration or closely allied field

Equivalent education and experience totaling five years

State service experience as Administrative Assistant 2 / HR Assistant 2 / Data Compiler 3

State service experience as Administrative Assistant 1 / HR Assistant 1

Tools

Microsoft Office

Job description

Our vision is to ensure that “Washington State’s children and youth grow up safe and healthy— thriving physically, emotionally, and educationally, nurtured by family and community.”

Job Title: Office Manager

Location: Bremerton, WA - Region 5. Region Map. Full-time/permanent. Work duties will be performed in an office environment. Some travel is required to other offices and collocated offices for supervision and office management. Travel for training, conferences, or to attend meetings may be necessary.

Closes: 08/30/2026

Salary: $49,296 - $66,072 Annually.

The Department of Children, Youth, and Families (DCYF) is seeking an Office Manager for Region 5 Field Operations Bremerton Office who acts as the facility coordinator for the office/building and supervises clerical staff. Within DCYF, the Office Manager is the primary contact point who provides liaison services for CW Field Operations, including headquarters divisional staff, UW Alliance, local office PBX telecommunications, Bremerton office management team safety committee chair, and LEP interpreter services. We are seeking someone with strong supervisory experience, including responsibility for planning, organizing, and coordinating work in a business office.

Click here to learn more about DCYF.

The Opportunity

This position is responsible for the overall day-to-day facility management duties under the Bremerton Area Administrator, consisting of 55-plus staff and additional employees from UW Alliance, State, and Regional Programs. This scope of work includes supervising office clerical support staff, managing expense reports and forecasts, security systems monitoring, employee ID badges and daily updates, designing office space layouts, and records management. This position acts as the facility coordinator for the office/building, serving as liaison with the landlord, security contractors, building vendors, and others regarding facility maintenance in the Bremerton Office. This position applies specialized knowledge and independent judgment in resolving technical problems within established guidelines. This position provides direct support to managers, coordinates/completes the preparation of documents, and participates in budget/expenditure control, equipment/supplies purchases, and report preparation.

Some of what you'll do:

• Main duties include Facilities Coordination, Office Management, Fiscal/Purchasing, Supervision, and Support to Area Administrator.
• Acts as the direct liaison with building managers, vendors, contractors, regional business center, and agencies regarding office maintenance.
• Coordinates the completeness of work requests and acquires resources needed to accomplish changes in workstations.
• Coordinates with OSSD and DCYF Regional Business Center to order and dispose of equipment, furniture, and supplies.
• Evaluates business and staff needs to determine requirements for remodeling jobs.
• Acts as vehicle coordinator, working with regional and headquarters staff regarding mileage, tracking, accident reporting, and maintenance scheduling for state vehicles.
• Monitors state vehicles, coordinates routine maintenance, schedules vehicles, and maintains mileage logs.
• Oversees control system for keys being issued/returned, issues and maintains control of proximity cards to building occupants.
• Ensures the fire security alarm system and building security system are maintained.
• Plans and implements lease renewal process and establishes fiscal plans.
• Coordinates the annual completion of office risk self-assessments.
• Monitors budget status for FTE’s and discretionary expenditures.
• Prepares office actuals and forecasts for administrator use in budget planning cycles.
• Serves as a liaison with landlords, contractors, vendors, and others regarding facilities maintenance.
• Conducts training, assigns and schedules work, and acts on leave requests.
• Participates in staff evaluations and assignment of staff duties.
• Establishes office procedures, standards, priorities, and deadlines.
• Performs complex secretarial duties such as ordering supplies, processing mail, performing reception duties, maintaining a central filing system, faxes, photocopying, and processing disclosure requests.
• Provides support and coaching regarding interaction with clients.
• Coordinates, reviews, and ensures adequate reception coverage, and provides clear and consistent direction and training.
• Supervises clerical staff and provides support to the social services staff.
• Coordinates the agency's concrete goods.
• Inventory control and processes orders.
• Provides direct technical and administrative support to the Area Administrator.

What we're looking for (Required Qualifications)

• A Bachelor's degree involving major study in business administration or closely allied field AND one year of supervisory experience involving responsibility for planning, organizing, and coordinating work in a business office.
• OR
• Equivalent education and experience totaling five (5) years. One year must include supervisory experience involving responsibility for planning, organizing, and coordinating work in a business office.
• OR
• One year of experience in State service as an Administrative Assistant 2, Human Resource Assistant 2, or Data Compiler 3.
• OR
• Two years in State service as an Administrative Assistant 1 or Human Resources Assistant 1.
• AND
• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

Preferred/Desired Qualifications

• Knowledge of office organization, methods, management principles, inventory control, records management, and supervisory techniques.
• Ability to plan, organize, supervise central office services, assign, review, and coordinate work production.
• Ability to develop procedures for the most effective utilization of space, equipment, and personnel.
• Previously demonstrated experience operating a computer, keyboarding, and utilizing Microsoft Office products.
• Previously demonstrated experience drafting, editing, and sending electronic correspondence.
• Previously demonstrated experience researching and navigating internet browsers.
• Previously demonstrated experience editing, proofreading, and drafting memos and written documents.
• Previously demonstrated ability to prioritize multiple assignments in an office environment.
• Previously demonstrated ability to effectively communicate with management, peers, clients, and the public.
• Previously demonstrated ability to work effectively in a diverse and fast-paced environment.
• Previously demonstrated ability to provide high levels of customer service.
• Previously demonstrated ability to operate vehicles for maintenance/repair transport.
• Previously demonstrated ability to handle inquiries and complaints promptly and professionally.
• Previously demonstrated ability to maintain confidentiality in all aspects of the job.

Supplemental Information

The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our goal to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

This recruitment may be used to fill multiple vacancies.

Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

This position requires a minimum of at least two years of driving experience and a valid driver’s license.

Degrees must be obtained from an accredited college or university whose accreditation is recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA), or a foreign equivalent verified by a NACES-approved organization at naces.org. Foreign Equivalency certification must be attached to the application for degrees obtained outside the U.S.

This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/

Benefits eligibility for this position may be different than what’s listed in the benefits tab of this recruitment announcement. For more information on employee benefits eligibility, Public Employee Benefits Board (PEBB).

If you would like to request an accommodation throughout the application/interview process, contact DCYF Recruiter. If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at [phone] or email [e-mail]. Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at360-664-1960.

DCYF participates in the federal E-Verify program. The selected candidate must provide proof of identity and authorization to work in the United States, consistent with E-Verify requirements, on their first day of employment.

2026-06988