OFFICE MANAGER @ BEMISS ELEMENTARY SCHOOL, 8 HRS, CONT.

Spokane Public Schools; Spokane (WA); Presencial; USD 45.000 - 60.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

SEBB Health Insurance

Vacation/Sick/Personal Days

Paid Holidays

Descripción de la vacante

Spokane Public Schools is hiring an Administrative Assistant to support site administrators, greet visitors, manage payroll and purchasing, and coordinate clerical staff.

The role requires a high school diploma, at least three years of secretarial experience, strong typing (50 wpm), and advanced computer skills including PowerSchool and payroll software. SEBB benefits apply and a 7:30 AM–4:00 PM schedule with 204 school days per year.

Formación

• High school diploma or equivalent; additional business/office courses preferred.
• Minimum three years of recent secretarial experience, two years in a School District preferred.
• Ability to type 50 words per minute.
• Advanced computer skills with Microsoft Office, payroll software, and PowerSchool experience preferred.
• Experience in managing a busy office environment professionally.
• First Aid card preferred.

Responsabilidades

• Oversees and assists in daily admin and student office operations.
• Serves as administrative assistant to site principals.
• Coordinates secretarial staff workflow and training.
• Manages payroll, purchasing and department budgets.
• Maintains student records, enrollment, attendance and invoicing.
• Assists with minor medical incidents and medication administration.
• Performs other related duties as assigned.

Conocimientos

Typing 50 words per minute

Microsoft Office

PowerSchool (Student Information)

Intouch Payroll Software

Educación

High school diploma or equivalent

Additional business/office courses preferred

Herramientas

Intouch Payroll Software

Nutrition Services Software

Single Point of Entry Software

PowerSchool Student Information System

Descripción del empleo

As a Spokane Public Schools staff member, you'll uphold our commitment to creating a loving and collaborative learning community where all students belong and thrive. We are looking for team members who embrace differences, have a desire to work with a diverse community of learners, have a heart for the humans they serve, work as a team, grow and reflect through feedback, are lifelong learners and positive problem solvers.

Performs varied site leadership duties requiring an advanced level knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. Maintains a close and highly responsive relationship to the day-to-day activities of the site and administrative staff while serving as the administrative assistant to the Principal and Assistant Principal. Works independently, receiving minimum supervision and guidance.

• Hours/Day: 8
• Continuing Role
• School Year Position (204 Days / 10 Months)
• Daily Start/End times: 7:30 AM - 4:00 PM
• Anticipated Start Date: ASAP
• Benefits--Medical/Dental/Vision through SEBB (School Employee Benefits Board) are provided for employees who work at least 630 hours per academic year.
• Additional benefits may include vacation, sick, personal days, and paid holidays.
• Often, positions have additional pay provisions above what is represented on the salary schedule, all in accordance with the applicable collective bargaining agreements (if applicable) as negotiated.

SALARY: Level 9 on the Secretarial/Clerical Salary Schedule. Experience increments depend on experience in the same or similar permanent position within a Washington State public school.

1. Oversees and assist in the operation of administrative and student offices in support of school and staff, ensuring a positive, professional image. This includes greeting students, staff, visitors and callers, handling their inquiries, and directing them to the appropriate persons according to their needs.
2. Serves as administrative assistant to the site administrators.
3. Coordinates and manages work flow of secretarial/clerical personnel including training new clerical staff in a variety of functions and overseeing substitutes.
4. Manages and coordinates office procedures associated with payroll, purchasing, inventory, ancillary budgets, and equipment.
5. Coordinates a variety of detailed program records, compiles data and performs calculations, i.e., budgets, student counts, enrollment, attendance, invoices and payment orders.
6. Maintain student records and cumulative files for incoming, current and transfer students. This may include demographic information, grades, assessment results, immunization records, student learning plans, IEPS, files, and vision and hearing.
7. Assist with minor medical injuries, illnesses and may administer medication for students.
8. Other related duties as assigned.

1. 1. High school diploma or equivalent; additional business/office related courses preferred.
2. 2. Minimum three years of recent secretarial experience, two years of School District experience preferred.
3. 3. Ability to accurately type 50 words per minute.
4. 4. Advanced level knowledge of general computer skills, including Microsoft office programs, payroll software, financial software (i.e., Intouch), nutrition services software, single point of entry software, and student information system (i.e., PowerSchool) experience preferred.
5. 5. Successful experience in managing and coordinating a busy office environment in a professional and courteous manner.
6. 6. First Aid card preferred.

1. Work Schedule – Days and hours (listed above) are subject to change depending on program and district needs.
2. Stipends, Leave Accruals and Holidays – Stipends, leaves and paid holidays are in accordance with the applicable collective bargaining agreement (Collective Bargaining Agreements) as negotiated.
3. Benefits Highlights:

• The School Employees Benefits Board (SEBB) Program administers health insurance and other benefits for employees of Washington School districts who are in benefit eligible positions (at least half-time/20 hours per week in a regular position).
  1. Multiple medical plans offered from various providers such as Kaiser Permanente WA, Premera Blue Cross, and the Uniform Medical Plan (for example) to fit your needs for varying cost and care options. Vision and Dental plan options, as well as standard Life and AD&D insurance are offered at no cost to the employee. The SEBB program also offers additional employee paid benefits like Dependent Care Assistance Program (DCAP), supplemental Life and AD&D, Long-Term Disability insurance, and Medical Flexible Spending Arrangement (FSA).
• Benefit eligible Spokane Public Schools employees and their dependent family members have access to free, confidential counseling, consultation and referral services through the Employee Assistance Program.
• School District Employees participate in the Washington State Department of Retirement Systems (DRS) public pension plan. Employees can choose from a lifetime retirement pension plan or a hybrid pension and investment plan that contributes between 5% and 15% of wages to retirement. When employees meet plan requirements and retire, they are guaranteed a monthly benefit for the rest of their life from the employer-funded pension.
  1. Employees can also participate in voluntary savings programs to increase retirement savings such as the DRS Deferred Compensation Program or by participating in a 403(b)-retirement plan through the district’s plan manager, OMNI.
• See more about employee benefits at https://www.spokaneschools.org/page/salaries-and-benefits

1. A fingerprint background check is required for all prospective employees

Spokane Public Schools complies with all federal and state rules and regulations and does not discriminate in the admission, treatment, employment, or access to its programs or activities on the basis of age, sex, marital status, race, color, creed, national origin, the presence of any sensory, mental, or physical disability, to the use of a trained guide or service animal by a person with a disability, sexual orientation including gender expression or gender identity, or honorably discharged veteran or military status. This holds true for all students who are interested in participating in educational programs and/or extracurricular school activities and provides equal access to the Boy Scouts and other designated youth groups.

Inquiries regarding compliance and/or grievance procedures may be directed to the school district’s Title IX/Staff Civil Rights Officer, ADA Officer, Harassment, Intimidation, Bullying (HIB)/Student Civil Rights Officer and/or 504 Compliance Officer.

The following Civil Rights Compliance Coordinators have been designated to handle questions and complaints of alleged discrimination:

• Civil Rights Coordinator and Title IX Coordinator: Jodi Harmon,[e-mail] 509-354-7344
• Section 504 Coordinator: Rebecca Doughty,[e-mail] 509-354-7284

Other district contacts:

• ADA Officer: Stephanie Busch,[e-mail] 509.354.5993
• Affirmative Action Officer: Jodi Harmon,[e-mail] 509-354-7344
• Equal Opportunity Officer: Jodi Harmon,[e-mail] 509-354-7344
• Harassment, Intimidation, Bullying (HIB)/Student Civil Rights Officer: Rebecca Doughty,[e-mail] 509-354-7284

Address: 200 N Bernard Street, Spokane 99201-0282

View EEO Information