Office Manager-ATL Airport

PrimeFlight Aviation Services; Atlanta (GA); On-site; USD 50,000 - 70,000; Full time

Job summary

PrimeFlight Aviation Services in Atlanta, GA, is seeking an Office Manager to oversee administrative operations and staff, ensuring efficient daily workflows within a busy aviation environment. You will manage budgets, coordinate with HR on recruitment, and develop office policies to improve efficiency and compliance with company standards.

This role requires strong English communication, a valid driver's license, and the ability to work flexible hours including nights and weekends in a 24/7

Qualifications

• Minimum 3 years of experience in office management or a similar leadership role.
• Proficient in Microsoft Office Suite and office management systems.
• Pass a background check and drug screen.
• Legally authorized to work in the United States.
• Valid driver's license required.
• Excellent English communication skills (reading, writing, speaking).
• FAA/RAIC/TSA/Port Authority/U.S. Customs credentials may be required as applicable.
• Ability to work nights/weekends/holidays as needed in a 24/7 airport environment.

Responsibilities

• Oversee overall office administration and operations.
• Lead and coordinate administrative staff to ensure efficiency.
• Develop and implement office policies and procedures.
• Manage office budgets, prepare financial reports, and control expenditures.
• Coordinate with HR on staff recruitment, orientations, and training.
• Plan meetings and events; manage schedules and records.
• Maintain office facilities and equipment.
• Ensure data security and confidentiality.
• Liaise with various departments to support airport operations.
• Negotiate with vendors and monitor supplies.

Skills

Office management

Staff supervision

Budget management

Vendor negotiation

Policy development

Communication

Tools

Microsoft Office Suite

Job description

The Office Manager plays a vital role in ensuring the smooth operation of the office and administrative functions. This position entails overseeing administrative staff, managing office budgets, and ensuring the efficient organization of office operations and procedures. The Office Manager also coordinates with various departments to support overall airport operations, handling tasks such as scheduling, procurement, and facilities management. Additionally, you will be involved in developing and implementing office policies and procedures to improve operational efficiency and effectiveness.

RESPONSIBILITIES

• Oversee overall office administration and operations
• Manage and coordinate office staff activities to ensure efficiency and compliance with company policies
• Develop and implement office policies and procedures
• Organize and supervise administrative staff activities, including delegation of responsibilities
• Handle office budgets, prepare financial reports, and control expenditures
• Ensure smooth and adequate flow of information within the company to facilitate other business operations
• Plan and coordinate office meetings and events
• Manage schedules, records, and other documentation
• Oversee the maintenance of office facilities and equipment
• Ensure security, integrity, and confidentiality of data and information
• Liaise with HR to manage staff recruitment, orientations, and training
• Monitor and maintain office supplies inventory, including placing orders and negotiating with vendors
• Provide general support to visitors and handle customer inquiries
• Address employees’ queries regarding office management issues
• Assist in the development of office goals and objectives
• Perform any additional duties as assigned by management

QUALIFICATIONS

• 18 years of age or older
• Must be legally authorized to work in the country of employment.
• Must hold a valid driver's license.
• Minimum of 3 years of experience in office management or a similar leadership role
• Proficiency in Microsoft Office Suite and knowledge of office management systems and procedures
• Communicate effectively in English (reading, writing, speaking)
• Ability to access and interpret information in print and electronically, including the use of electronic devices including IPads/Tablets, Computers, and Mobile Devices
• Effectively communicate with colleagues and clients, both in-person and through electronic means
• Pass a background check and drug screen
• Eligibility to acquire needed credentials and clearances (FAA, RAIC, TSA, Port Authority, U.S. Customs and U.S. Postal- as applicable).
• Airlines are 24/7, so we need our team members to be flexible to work various shifts including nights, weekends and holidays

To perform this job successfully, an individual must be able to perform each essential requirement satisfactorily. The requirements listed above are representative of the work environment, knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential requirements.

PHYSICAL ACTIVITY/WORKING CONDITIONS MAY INCLUDE:

• Ability to lift up to 25 pounds
• Position is generally sedentary, sitting for long periods of time
• May need to reach with arms and grasp with hands
• May need to push, pull
• May need to bend, stretch, squat, kneel
• May need to climb and work at elevated heights
• Exposure to moderate and at times high noise levels
• Be able to hear and respond to the spoken voice and to audible alarms
• Tasks may involve repetitive motions of the arms, wrists, hands and/or fingers
• Specific vision abilities required for this job include: Close vision (clear vision at 20 inches or less); distance vision (clear vision at 20 feet or more); peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point); depth perception (three-dimensional vision, ability to judge distances and spatial relationships); ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)

The pay rate listed on this post is what the company reasonably expects to pay for this position. However, individual compensation may vary based on factors including qualifications, skills, competencies, education, and experience.

PrimeFlight Aviation Services, Inc. is proud to be an equal-opportunity employer. All applicants and employees are considered and evaluated for positions at PrimeFlight Aviation Service, Inc. without regard to race, ethnicity, religion, color, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state/province, and local laws.

SMS/Text Communications

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Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.