Office Manager and Executive Assistant to CEO

Igbanugolaw; Minnesota; On-site; USD 40,000 - 60,000; Full time

Job summary

A leading law firm in Minnesota is seeking an administrative and financial support professional to manage invoicing, payroll, and employee onboarding. The role involves various administrative tasks and IT support responsibilities, making it integral to the firm's operations. Candidates should be proficient in QuickBooks and have strong organizational skills.

Qualifications

• Experience in accounts payable and receivable processes.
• Strong administrative skills with payroll experience essential.
• Ability to manage employee onboarding and IT issues.

Responsibilities

• Manage invoicing, monthly billing, and financial reporting.
• Handle payroll and employee administrative tasks.
• Act as the primary point of contact for IT and operational issues.

Skills

Invoicing

Payroll

Employee recruitment

Financial reporting

Tax filing preparation

Tools

QuickBooks

ADP

Microsoft Suite

Zoom

Job description

• Auto-Payment list and binder management
• Invoicing clients from fee agreements and charge sheets (QB)
• Monthly billing (QB)
• Balance write-offs

Accounts Payable

• Paying vendor accounts
• Entering bills and payments (QB)

General

• Entering all bank and credit card charges (QB)
• Filing Accounts Receivable
• Filing Accounts Payable
• Generate financial reports as needed
• Daily cash and checking account management
• Prepare all documents and forms for tax filing

Administrative/HR

• Payroll
• Employee onboarding/exiting
• User/employee accounts admin (NetDocs, LLX, Lexis, ADP, Microsoft, Adobe, MyHours, Zoom, email)
• Medical and Dental insurance/benefit management
• First contact for any and all IT issues, printer/copier issues, phone issues, internet issues, etc.
• Work with IT on a regular basis
• Supply inventory and purchasing
• Employee recruitment/vetting/etc.
• Travel arrangements and booking
• Firm, attorney, and notary registrations
• Employee management (annual reviews, self-evaluations, communication)
• General office organization and operation
• Point of contact for CBRE (building management)

*Assist CEO in managing Afrique-Sub-Sahara Strategies LTD (AQS) government procurement work.

If you are interested in this position kindly and urgently submit your CV/Resume by email to Nataly Barragan at:[e-mail]