Office Manager / Administrative Assistant

Spidr; Illinois; On-site; USD 10,000 - 60,000; Part time

Job summary

An established industry player is seeking a dedicated office support professional to join their vibrant team in Aurora, IL. This part-time role offers flexible hours and an engaging work environment where you will be responsible for overseeing office operations, coordinating schedules, and providing exceptional service to clients and staff alike. If you thrive in a dynamic setting and possess a positive attitude along with strong organizational skills, this opportunity is perfect for you. Join a friendly and hard-working team that values collaboration and creativity, and make each day exciting with diverse challenges and rewarding projects.

Benefits

Challenging projects

Friendly team

Collaborative environment

Qualifications

• 2+ years of office support experience required.
• Proficiency in Microsoft Office and online platforms essential.

Responsibilities

• Oversee general office operations and procedures.
• Coordinate appointments, meetings, and manage staff schedules.
• Maintain digital filing systems and provide administrative support.

Skills

Positive attitude

Strong work ethic

Excellent communication skills

Time-management skills

Advanced computer skills

Proficiency in Microsoft Office

Experience with Google Docs

Social media experience

Multitasking ability

Tools

Microsoft Office

Google Docs

Job description

This part-time position has flexible hours Monday - Friday. The ideal candidate is hopelessly positive with experience running a fun & tidy office!

We're looking for someone who has:

• A positive, "can do" attitude
• Resourceful, strong, dedicated work ethic
• Engaging personality and optimistic outlook
• Excellent written and verbal communication skills

Responsibilities include:

• Oversee and organize general office operations and procedures
• Responsible for maintenance, mailing, shipping, supplies, equipment and errands
• Greet visitors, answering incoming phone calls and delivering world-class service to our customers
• Coordinate appointments and meetings and managing staff calendars and schedules
• Coordinate domestic and international travel, including flight, hotel, and car rental reservations
• Purchase office supplies and equipment and maintaining proper stock levels
• Plan and execute company events
• Coordinate office lunches for clients and pot-lucks for staff birthdays and anniversaries
• Organize group opportunities to volunteer or support local charities
• Create presentations and other management-level reports
• Maintain digital filing systems to ensure consistent organization
• Develop and implement office policies by setting up procedures and standards to guide the operation of the office
• Provide direct administrative support as needed for staff
• Keep the office tidy — organize cabinets, unload dishwasher, keep refrigerator clean, etc.

Desired skills and experience:

• 2+ years of office support experience
• Strong time-management and people skills, flexibility and ability to multitask
• Advanced computer skills and experience with online platforms like Google docs and social media
• Proficiency in Microsoft Office, with aptitude to learn new software and systems
• Prior digital agency experience a plus

What we offer:

• Challenging projects — never a dull day on the job
• Friendly, hard-working team
• Open, collaborative working environment

IMPORTANT — PLEASE READ

This position is not remote. Please do not apply if you are not able to work out of our office in Aurora, IL.

If you are interested in applying for this position and meeting our team, send your resume to [e-mail] and tell us why you would be a good fit for Spidr Design.