Office Manager- 3221347

AMS Staffing Inc.; South Bend (IN); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading staffing company is seeking an Office Administrator/Manager for their South Bend/Elkhart offices. This role involves overseeing office functions, staff management, and financial operations. The ideal candidate will have strong leadership skills and experience in a professional services environment.

Qualifications

• Five or more years of experience in a law firm or professional services management required.
• Minimum of three years supervisory experience.

Responsibilities

• Responsible for daily administrative functions of the offices.
• Recruiting, hiring, and training office staff.
• Preparing and maintaining an annual non-exempt staff salary budget.

Skills

Communication

Leadership

Confidentiality

Interpersonal Skills

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

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Job Title: OFFICE ADMINISTRATOR/Manager – SOUTH BEND / ELKHART (SB/EL)

Location: South Bend/Elkhart, Indiana

Salary/Payrate: $70-90K

Work Environment: Onsite

Term: Permanent / Fulltime

FLSA STATUS: Exempt

DEPARTMENT: Office Administration

OFFICE: South Bend and Elkhart

SUPERVISOR(S): Chief of Staff

Bachelor’s degree required: Preferred

Referral Fee: AMS will pay $500 should the person you refer gets hired

Summary

JOB DESCRIPTION: Under general supervision and according to established policies and procedures, the Office Administrator is responsible for the daily administrative functions of the South Bend/Elkhart (SB/EL) offices, including staff supervision, performance management, employee relations, payroll processing, financial reporting, facilities, and marketing support. Confidentiality must be observed in all client and firm matters.

Essential Duties And Responsibilities

• Serve as the office leader for administrative and local human resources functions for the SB/EL offices, including but not limited to:

• Ensuring fair and consistent implementation of firm policies and procedures and compliance with applicable laws.
• Recruiting, hiring, and training office staff.
• Preparing and maintaining an annual non-exempt staff salary budget.
• Supervising, counseling, disciplining, and discharging support staff as needed.
• Working to improve operational efficiency of support staff.
• Coordinating office workflow and administrative support for legal personnel.
• Managing coverage for unplanned absences and notifying relevant personnel.
• Monitoring attorney-to-legal administrative assistant ratios and making adjustments.
• Conducting annual performance and salary reviews for non-exempt staff.
• Preparing monthly headcount reports.
• Conducting new hire orientation.
• Coordinating logistics for office events.

Financial Management Functions

• Preparing office checks and maintaining petty cash.
• Processing invoices for payment.
• Preparing annual office budgets.
• Establishing financial controls to optimize costs and profitability.

Facilities Management Functions

• Handling maintenance requests.
• Maintaining relationships with building managers.
• Managing parking contracts and leasehold improvements.
• Coordinating space planning and capital projects.
• Managing vendor relationships for supplies and overseeing operations for records and reception services.

Additional Duties

• Performing other related administrative duties as required.

The employee must be able to perform all essential duties satisfactorily, with or without reasonable accommodations.

Knowledge, Skills And Abilities Required

• Bachelor’s degree preferred.
• Five or more years of experience in a law firm or professional services management required.
• Minimum of three years supervisory experience.
• Proficiency in Microsoft Office applications.
• Strong interpersonal, written, and verbal communication skills.
• Ability to maintain confidentiality.
• Physical ability to handle materials weighing up to 40 pounds.
• Minimal travel; valid driver’s license required.

This job description may change based on business needs.

Working Conditions

• Onsite, in-office work.
• Normal office environment.

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Administrative

Industries

• Staffing and Recruiting