Office Manager

Guiding Star Wakota; West Saint Paul (MN); On-site; USD 33,000 - 36,000; Part time

Job summary

Guiding Star Wakota is seeking an experienced office manager and HR administrator to support human resources processes, operations, and facilities. You will handle onboarding/offboarding, records, benefits, PTO, and vendor relationships while coordinating scheduling and communications for a small team.

The role is part-time, on-site in Minnesota with some flexibility. You will work under the Executive Director and help create an organized, welcoming environment aligned with our mission.

Qualifications

• 3+ years of office management, HR administration, operations, nonprofit administration, or related experience preferred.
• Associate’s degree or higher required.
• Strong organization, attention to detail, judgment, and follow-through.
• Ability to manage multiple priorities independently and proactively.
• Professional communication skills and discretion with confidential information.
• Comfort working with employees, vendors, contractors, insurance providers, and outside partners.
• Proficiency with Microsoft Office and cloud-based administrative systems.

Responsibilities

• HR administration including onboarding and offboarding, personnel records, benefits and health insurance administration, PTO and training records, background checks, and employee documentation.
• Grant management and tracking.
• Office operations, supplies, equipment, shared systems, records, and general administrative needs.
• Facilities coordination, including maintenance, repairs, cleaning, security, IT support, inspections, and building needs.
• Vendor relationships, service agreements, contracts, renewals, and insurance documentation.
• Office and space rental administration, including contracts, scheduling, building access, and communication with internal renters and occasional outside users.
• Staff meeting scheduling, agendas and materials, meeting minutes, action-item documentation, and organization-wide administrative communications.
• Front desk, phone, and visitor coverage as needed.

Skills

Office management

HR administration

Organization

Detail-oriented

Proactive multitasking

Professional communication

Education

Associate's degree or higher

Tools

Microsoft Office

Cloud-based admin systems

Job description

What You’ll Own

• Human resources administration, including onboarding and offboarding, personnel records, benefits and health insurance administration, PTO and training records, background checks, and employee documentation.
• Grant management and tracking
• Office operations, supplies, equipment, shared systems, records, and general administrative needs.
• Facilities coordination, including maintenance, repairs, cleaning, security, IT support, inspections, and building needs.
• Vendor relationships, service agreements, contracts, renewals, and insurance documentation.
• Office and space rental administration, including contracts, scheduling, building access, and communication with internal renters and occasional outside users.
• Staff meeting scheduling, agendas and materials, meeting minutes, action-item documentation, and organization-wide administrative communications.
• Front desk, phone, and visitor coverage as needed.

What We’re Looking For

• 3+ years of office management, HR administration, operations, nonprofit administration, or related experience preferred.
• Education Requirements: Associate’s degree or higher required.
• Strong organization, attention to detail, judgment, and follow-through.
• Ability to manage multiple priorities independently and proactively.
• Professional communication skills and discretion with confidential information.
• Comfort working with employees, vendors, contractors, insurance providers, and outside partners.
• Proficiency with Microsoft Office and cloud-based administrative systems.
• Commitment to the mission, Statement of Faith, and values of Guiding Star Wakota.

Position Details

Schedule: 16 hours per week, primarily on-site with some scheduling flexibility.

Compensation: $24–$26 per hour, depending on experience.

Reports to: Executive Director

Status: Part-Time, Non-Exempt

Guiding Star Wakota provides compassionate, life-affirming care and practical support to women, men, and families. We are looking for someone who believes in our mission and will help create an organized, welcoming, and well-run environment for our staff and those we serv