Office Manager

Reviewonline; Warren (OH); On-site; USD 14,000 - 20,000; Part time

Job summary

Central Christian Church in Warren, OH is seeking a Part-Time Office Manager to support daily operations. The role includes receptionist duties, records maintenance, communications, and coordinating supplies.

You will manage calendars, assist with church records and newsletters, handle correspondence, and maintain the church website and social pages. Hours are 16 per week, Monday through Thursday, 8 am to 12 pm, with compensation at $12.50 per hour.

Qualifications

• Office Management or secretarial experience
• Proficient in Word and Excel
• Strong attention to detail and deadline focus
• Ability to maintain confidentiality
• Able to work well with a team

Responsibilities

• Serves as Church Receptionist and handles visitor flow
• Maintains church records and generates communications
• Manages calendars and coordinates facility reservations
• Records contributions/attendance in Servant Keeper
• Maintains office supplies and coordinates repairs
• Maintains church website and Facebook page

Skills

Word processing

Excel

Attention to detail

Confidentiality

Teamwork

Telephone etiquette

Interpersonal skills

Dependable attendance

Education

High school diploma

Business coursework preferred

Tools

Servant Keeper

Job description

Seeking a Part-Time Office Manager

Central Christian Church,
2051 E. Market Street, Warren, OH 44483

$12.50 per hr., 16 hours per week,
4 hours per day, 4 days per week

Monday - Thursday 8 a.m. to 12 p.m.

Primary Work Function

The church office is the hub of communication and requires efficient clerical assistance in the day to day operations. The office manager is responsible to serve as the Church
receptionist, maintain Church records, generate and
distribute written communications, maintain and order
supplies and equipment repairs. The office manager
reports to the Chair of the Congregation and the Minister.

Job Duties and Responsibilities

• A. Serves as Church Receptionist
  • 1. Answers the telephone, checks messages on the answering machine
  • 2. Ensure church entrances are accessible by opening doors and directing visitors as needed.
  • 3. The Office Manager manages the scheduling and reservation of facilities for both internal groups and outside organizations
  • 4. Creates, maintains and updates official church calendar
• B. Maintains Church records weekly, monthly, and yearly on computer or hard copy such as
  • 1. Membership roster
  • 2. Individual Membership Records
  • 3. Financial giving
  • 4. Policies
  • 5. Meeting Minutes: Files copies of all minutes for
    • a. Congregation
    • b. General Board
    • c. Elders
    • d. Trustees
    • e. Stewardship & Finance
    • f. Deacons
    • g. Committees
• C. Generates or distributes written communications / Verbal notifications
  • 1. Memos and prayer chain notifications / milestone events like a wedding or anniversary
  • 2. Weekly Bulletins
  • 3. Newsletters
  • 4. Correspondence
  • 5. Annual Reports and other reports as needed
  • 6. Flyers and mailing materials as needed
  • 7. Assists Caring & Outreach committee with Visitor Packets and New Member Packets
• D. Records contributions/attendance into Servant Keeper software
• E. Maintains Church supplies and office equipment
  • 1. Places order for office supplies or building supplies
  • 2. Create business cards, name tags brochures as needed
  • 3. Coordinates and reports repair/maintenance of office equipment
• F. Maintain Church website and Facebook

Job Skills and Requirements

• A. Demonstrates proficiency in computer skills including word processing programs and adapts to new church software.
• B. Attention to detail and follows through on assignments and deadlines
• C. A commitment to team work and support of church ministries
• D. Maintains confidentiality regarding all records, both of the church and staff and the members
• E. Dependable attendance

Working Relationships

• A. This position works directly under the Minister and the Chair of the Congregation, supporting their administrative and organizational needs as defined in the job description, Church Constitution, and Bylaws.
• B. Works directly with the general public, various groups and other church organizations.
• C. Receives an annual performance evaluation.

Compensation is reviewed annually.

Work Requirements

• A. Office Management or secretarial experience
• B. Computer skills are a must. Prior experience using Microsoft Word, and Excel.
• C. Telephone etiquette, interpersonal skills and abilities are essential
• D. Typing, Filing, Communication and organization skills
• E. Graduation from an accredited high school, business course preferred.
• F. Must have transportation provided by The Warren Tribune-Chronicle