Office Manager

Workstream; Walnut Creek (CA); On-site; USD 28,000 - 40,000; Part time

Job summary

Workstream in Walnut Creek, CA is seeking a highly organized Office Manager to oversee daily administrative functions, vendor relations, and workflow. This role requires discretion, strong communication, and the ability to maintain orderly operations.

The ideal candidate will manage emails, calendars, onboarding, and records while supporting special projects and ensuring a clean, efficient workspace. Proficiency in Google Workspace and Canva is essential.

Qualifications

• Experience in office administration or executive support.
• Strong organizational skills with ability to manage multiple tasks.
• Excellent written and verbal communication with confidentiality.

Responsibilities

• Monitor and draft correspondence for incoming inquiries.
• Maintain complex scheduling and coordinate vendor appointments.
• Process supplier payments and reconcile receipts.
• Oversee onboarding and administrative support for new hires.
• Maintain secure, organized digital and physical records.
• Create and update collateral using Canva.
• Ensure office cleanliness and smooth operations.
• Identify process improvements and propose solutions.
• Support cross-functional teams as needed.

Skills

Administrative experience

Organization & scheduling

Communication skills

Discretion & integrity

Tools

Google Workspace

Canva

Job description

Position Type:Part-Time (20–25 Hours/Week, Monday – Friday)

Compensation:$25.00 / hour

Location:Walnut Creek, CA

Position Summary

We are seeking a highly organized, trustworthy, and detail-driven Office Manager to oversee daily administrative functions, vendor relations, and operational workflow. This role requires an adaptable professional with exceptional foresight, capable of exercising sound judgment while handling confidential business matters.

The ideal candidate possesses strong written and verbal communication skills, brings order and clean structure to daily operations, and seamlessly anticipates operational and administrative needs.

Core Responsibilities

• Executive Communication & Inbox Management: Monitor, filter, and draft correspondence for incoming email inquiries, serving as the primary administrative point of contact.
• Calendar Management & Event Logistics: Maintain complex scheduling, track critical business dates, schedule vendor appointments, and ensure optimal time management across operations.
• Financial & Expense Administration: Accurately track business expenditures, process supplier payments, reconcile receipts, and maintain clear financial records.
• Community Engagement: Evaluate, track, and process incoming community donation requests and manage external partner correspondence.
• Team Onboarding & Administrative Support: Coordinate administrative workflows for new team member onboarding, ensuring smooth documentation collection and orientation setup.
• Documentation & Records Management: Establish and maintain secure, meticulously organized digital and physical records, upholding strict confidentiality standards.
• Visual & Document Creation: Design, format, and update internal and external collateral using Canva.
• Operational Oversight & Workplace Standards: Ensure high standards of office organization, functional efficiency, and cleanliness throughout the workspace.
• Strategic Problem-Solving: Proactively identify process improvements, address operational bottlenecks, and execute special projects independently.

Qualifications & Competencies

• Age Requirement: Must be at least 18 years of age.
• Experience: Prior administrative, office management, or executive support experience is highly recommended.
• Technical Proficiency: Mastery of Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Canva.
• Organizational Excellence: Proven ability to manage competing priorities, maintain rigorous attention to detail, and meet deadlines consistently.
• Discretion & Integrity: Absolute trustworthiness in handling sensitive executive, financial, and organizational data.
• Proactive Disposition: High degree of self-motivation with a demonstrated ability to anticipate needs and resolve challenges independently.
• Professional Communication: Polite, articulate, and effective written and verbal communication skills.

Applicant Requirements

• References: Candidates must provide three (3) total references, at least two (2) of which must be professional references from previous supervisors or managers.

Work Schedule & Compensation

• Hours: 20–25 hours per week (Monday through Friday; exact daily schedule to be determined upon hire).
• Pay Rate: $25.00 per hour.

Working at a Chick-fil-A restaurant is more than a job – it’s an opportunity for teamwork and leadership development in a positive, people-focused environment. Most Chick-fil-A restaurants are locally owned and operated by independent, franchised Operators who invest in the future of their Team Members and give back to their communities.