Office Manager

P&E Mechanical; Waco (TX); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

HSA options with employer contribution

Company-paid basic life and AD&D

Paid time off and holidays

401(k) retirement savings plan

Professional development and career成长

Diversity, inclusion and supportive文化

Job summary

Modigent Company is seeking an Office Manager to lead day-to-day administrative operations and support a fast-paced team across our offices. You will supervise clerical staff, streamline processes, manage budgets, and partner with leadership to create an organized, professional environment.

The role rewards a proactive and detail-oriented leader who values service excellence, confidentiality, and collaboration, with opportunities to influence across our nationwide operations.

Qualifications

• 6+ years of progressive office management or administrative leadership experience.
• Bachelor’s degree in Business Administration or related field.
• Proficient with Microsoft Office and office technology.
• Ability to assess and improve processes.
• Strong budgeting and procurement knowledge.

Responsibilities

• Oversee daily office operations and administrative support.
• Supervise and develop office staff; manage performance and training.
• Manage supplies, equipment, and vendor relationships.
• Develop and improve office processes for efficiency.
• Coordinate hiring, onboarding, and offboarding with confidentiality.
• Support budgeting, expense tracking, and resource planning.
• Ensure work aligns with company policies and safety.
• Serve as point of contact for internal teams and partners.
• Handle special projects as assigned.

Skills

Leadership

Communication

Organization

Multitasking

Budgeting basics

Confidentiality

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

As an Office Manager, you will provide essential leadership and operational oversight for the day-to-day administrative functions of our office. You will manage clerical and support staff, streamline processes, ensure efficient office operations, and serve as a key partner to leadership in creating a professional, organized, and productive work environment. This role is ideal for a detail-oriented, proactive leader who thrives in a fast-paced setting and is passionate about supporting team success through strong organization, process improvement, and excellent service.

Duties and Responsibilities

• Oversee daily office operations, including clerical tasks, document processing, scheduling, report preparation, mail distribution, and general administrative support.
• Supervise, coach, and evaluate office support staff; manage performance, training, and professional development.
• Manage office supplies, equipment, and vendor relationships—including purchasing, maintenance, repairs, and inventory control to ensure cost-effective operations.
• Develop, implement, and continuously improve office processes and procedures to enhance efficiency and productivity.
• Coordinate the hiring, onboarding, and offboarding processes for office staff with a high degree of confidentiality and professionalism.
• Support departmental budgeting, expense tracking, and resource planning; provide recommendations to leadership on staffing, procedural changes, and operational improvements.
• Ensure day-to-day activities align with company objectives, policies, and compliance requirements.
• Serve as a point of contact for internal teams, visitors, and external partners; maintain a professional and welcoming office environment.
• Handle special projects and additional administrative tasks as assigned by leadership.

Supervisory Responsibilities

Yes – Direct supervision of office administrative and clerical staff; responsible for performance management, training, scheduling, and day-to-day leadership.

Requirements/Qualifications

• Experience: 6+ years of progressive office management or administrative leadership experience, preferably in construction, mechanical services, or a professional services environment.
• Education: Bachelor’s degree in Business Administration, Management, or a related field required (or equivalent combination of education and experience).
• Physical Demands: Primarily sedentary office work with prolonged periods of sitting, computer use, and occasional light lifting (up to 20 lbs); ability to move around the office as needed.
• Work Environment/Safety: Professional office environment with standard office equipment; occasional visits to job sites or operating company locations may be required. This is not a safety-sensitive position.

Required Skills

• Strong leadership and team management abilities with a focus on developing others.
• Excellent oral and written communication skills.
• Highly organized with superior attention to detail and multitasking capabilities.
• Sound judgment, creativity, and problem-solving skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office technology.
• Ability to foster teamwork, maintain confidentiality, and build positive relationships at all levels.
• Understanding of basic budgeting, procurement, and process improvement principles.

Modigent is a national leader delivering next-generation infrastructure, technology, and energy solutions through our family of specialized brands in HVAC, plumbing, and controls systems. With a strong coast-to-coast presence and extensive service capabilities, we empower customers, communities, and our over 1,500 team members to thrive with sustainable, efficient commercial building services. As part of our team, you'll contribute to thoughtful innovation and our people-first culture rooted in service, collaboration, and integrity.

• Competitive compensation based on experience and level, with opportunities for performance incentives.
• Comprehensive benefits including medical, dental, and vision coverage, plus HSA options with employer contributions in select plans, and company-paid basic life and accidental death & dismemberment insurance.
• Paid time off, holiday pay, and a 401(k) retirement savings plan to support your long-term financial well-being.
• Professional development through training, mentorship, and clear career advancement paths across our nationwide operating companies.
• Inclusive, supportive culture that values diversity, dignity, respect, collaboration, integrity, and personal fulfillment - empowering you to build a rewarding, long-term career.

Equal Opportunity Statement

Modigent is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other protected characteristic.

Third-Party Recruitment Policy

Modigent and its wholly-owned operating companies will not pay any fees for candidate introductions, resumes, or placements from recruiters, employment agencies, or staffing firms without a prior, signed recruitment agreement specifically authorizing submission for a designated position. Unsolicited resumes or candidate submissions will not obligate Modigent to any payment, and we reserve the right to pursue and hire such candidates without liability. Agencies are requested to refrain from contacting hiring managers directly; all inquiries and submissions must go through our Talent Acquisition team.