Office Manager

Rendall & Rittner; United States; Híbrido; USD 24.000 - 32.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Competitive salary

Discretionary bonus

Holiday entitlement and cycle to work

Private healthcare

Training and development

Descripción de la vacante

Rendall & Rittner is seeking a part-time Office Manager to create a welcoming, productive environment across our London offices, with a hybrid mix of home working and regular site visits to Battersea Reach, Royal Arsenal and St George's Wharf. You will balance hands-on coordination with proactive planning, ensuring offices run smoothly and support colleagues, clients and visitors.

You will own facilities, supplier management, budgets and H&S compliance, while delivering a professional

Formación

• Part-time, hybrid Office Manager who can coordinate facilities and front-of-house.
• Strong planning, organisational and problem-solving skills.
• Experience with health & safety compliance and risk assessments.

Responsabilidades

• Own the day-to-day running of the office across multiple sites including facilities, suppliers and budgets.
• Maintain H&S standards and compliance records; manage onboarding logistics.
• Coordinate reception, visitor management and meeting room logistics; support onboarding/offboarding.

Conocimientos

Organisation

Planning

Facilities coordination

Stakeholder management

Health & safety

Herramientas

MS Office 365

SharePoint

Teams

Descripción del empleo

You will play a key role in creating a smooth, welcoming and productive environment across our London offices. This part-time, hybrid Office Manager role offers a blend of home working and regular visits to our offices at Battersea Reach, Royal Arsenal and St George's Wharf. Working three days per week, with days to be agreed, you will balance hands‑on office coordination with forward planning, ensuring each location runs efficiently and provides a positive experience for colleagues, clients and visitors. You'll bring organisation, flexibility and a proactive approach to supporting our teams and creating an environment where people can do their best work. From facilities and supplier management to health and safety compliance, onboarding logistics and team events, you will bring structure, clarity and calm to busy days. You will partner closely with leaders and support teams, using your judgment to prioritise what matters, solve problems quickly and continuously improve how the office operates.

ROLE EXPECTATIONS

You will own the day-to-day running of the office: coordinating facilities, managing suppliers and budgets, maintaining H&S standards, and being the go-to person for all office queries. You will plan ahead, spot issues before they escal, and keep stakeholders informed. You will create a warm, professional front‑of‑house experience while keeping back‑of‑house operations efficient and compliant.

WHAT SUCCESS LOOKS LIKE

• A consistently smooth, safe and well‑presented office where colleagues and visitors feel welcome and supported.
• Clear processes that reduce friction, cut costs where sensible, and improve service from suppliers.
• Office queries resolved quickly, with proactive communication and minimal escalation.
• Accurate H&S records, timely checks and actions, and audit‑ready documentation.
• Well-executed meetings, events and onboarding logistics that run to time and budget.
• Strong relationships with stakeholders who trust your judgement and value your reliability.

HOW YOU'LL SPEND MOST OF YOUR TIME

• Coordinating facilities, maintenance, cleaning, security access and office supplies.
• Managing supplier relationships, contracts, purchase orders and invoice approvals.
• Owning health and safety routines, risk assessments, DSE, first aid/fire marshal coordination and compliance records.
• Overseeing reception/front‑of‑house standards, visitor management and meeting room logistics.
• Supporting onboarding/offboarding logistics, equipment set‑up and site inductions.
• Planning and delivering office communications, team events and small projects or improvements., Office management, facilities coordination or front‑of‑house leadership in a busy, multi‑stakeholder environment.
• Managing suppliers, negotiating value and tracking budgets or cost lines.
• Health and safety coordination, including maintaining compliance logs and routine checks.
• Using workplace tools such as MS Office 365, SharePoint, Teams and basic ticketing or FM systems.
• Organising meetings, events or moves, with a track record of smooth delivery., We are people‑led and technology‑enabled, investing heavily in our teams, systems and continuous improvement. Our standards are recognised through Investors in People Platinum, regulation by RICS and the FCA, and multiple industry awards, including Property Manager of the Year and Managing Agent of the Year.

HOW WE HIRE

• Initial conversation with our talent team
• Interview focused on your organisation, stakeholder management, prioritisation, problem‑solving and approach to creating an excellent office experience You thrive in a people‑focused environment and take pride in creating a great workplace experience.
• You are highly organised, practical and calm under pressure, with strong attention to detail.
• You communicate clearly and build positive relationships at every level.
• You take ownership, anticipate needs and follow through to completion.
• You enjoy improving processes and finding simple, cost‑effective solutions.

All applicants must be eligible to live and work in the UK. Documentary evidence of eligibility will be required.

Rendall & Rittner is one of the UK's most established and highly accredited residential leasehold property management companies, managing over 90,000 homes nationwide. Founded in 1990 on the belief that property management should be more professional, transparent and customer‑focused, those principles still drive how we operate today as a founding partner of Odevo.

• Competitive salary
• Discretionary bonus
• 15 days holiday plus bank holidays, with the option to buy or sell holiday
• Salary sacrifice scheme
• Private healthcare (subject to seniority or 3 years' service), life assurance
• Telus Health wellbeing platform
• Free eye tests and Cycle to Work scheme
• Enhanced maternity and paternity pay (service‑dependent)
• Fully funded training and professional development
• Long service reward, from 5 years' service
• Employee referral scheme, up to £1,500
• Staff social events