Office Manager

Rosendin Electric, Inc; United States; On-site; USD 69,000 - 90,000; Full time

Benefits offered by this job

ESOP

401K

Annual bonus

PTO & holidays

Medical/Dental/Vision insurance

Life Insurance

Disability Insurance

Flexible Spending Accounts

Job summary

Rosendin Electric, Inc in the United States seeks an Office Manager to provide administrative support to one or more project teams, reporting to the Division Manager. This role may supervise other Administrative Assistants. You will type confidential documents, manage calendars and travel, coordinate meetings, and prepare reports.

Strong MS Office skills and high attention to detail are essential. Applicants should have an associate or bachelor’s degree and at least five years of administrative

Qualifications

• Associate degree or Bachelor’s degree preferred.
• Minimum 5 years of administrative experience.
• Proven ability to type 60–65 wpm and manage confidential documents.

Responsibilities

• Type a variety of documents, many highly confidential.
• Maintain/supervise filing systems and personnel files.
• Arrange travel, hotels, car reservations and itineraries.
• Maintain supervisor's calendar and schedule meetings.
• Coordinate and supervise clerical/secretarial support for assigned group.
• Prepare reports and conduct data analysis as needed.

Skills

60-65 wpm typing

MS Office proficiency

Oracle (preferred)

multitask management

oral and written communication

team player

professional liaison

Education

Associate degree

Bachelor’s degree (preferred)

Tools

Outlook

Word

Excel

PowerPoint

Oracle

Job description

Whether you’re a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. Why Rosendin? Committed. Innovative. Engaged. If you’re looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success.

When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder!

YOUR NEXT OPPORTUNITY:

The Office Manager is responsible for providing administrative support to one (or more) people within specified project or office site. Typically reports to Division Manager. May supervise other department Administrative Assistants.

WHAT YOU’LL DO:

• Type a variety of documents, many highly confidential.
• Maintain/set-up sophisticated filing systems, supervisor's personnel files, etc. performance/recommend wage increases; schedule and assign work, etc.
• Arrange travel, hotel, car reservations and prepare itinerary.
• Maintain supervisor's calendar, schedule meetings, etc.
• Coordinate and supervise clerical/secretarial support function for assigned group.
• May include one or more of the following: Process in-coming mail; open, stamp and sort for priorities.
• Distribute and/or handle items not requiring supervisor's attention.
• Compose and/or edit letters, memos, reports, procedures, etc., as required.
• Take and transcribe meeting minutes and other dictation.
• Act as liaison between own group/supervisor and others, such as other departments, external contacts, clients, etc.
• Such liaison may be required to arrange meetings, clarify, and resolve problems, coordinate work, maintain working relationships and public relations, etc.
• Prepare special reports, studies, statistical analysis, brochures, etc. per supervisor's request.
• Such items would usually require research, development and/or interpretation of data and be performed with little supervision or instruction.
• May compile and prepare various reports for supervisor's use (requires analysis and comparison of data).
• May interpret and administer a company policy, program or procedure requiring independent decision making.

WHAT YOU’LL NEED TO BE SUCCESSFUL:

Associate degree Bachelor’s degree, preferred Minimum 5 years’ administrative experience Can be a combination of education, training, and relevant experience

COMPETENCIES:

• Must type 60-65 wpm
• Working knowledge of general office procedures, plus ability to organize and coordinate group work efforts required
• Advanced in using a computer and Microsoft Office (Outlook, Word, Excel, PowerPoint etc.); Oracle preferred
• Prioritize and manage multiple tasks, changing priorities as necessary
• Work under pressure and adapt to changing requirements with a positive attitude
• Oral and written communication skills as required for the position
• Self-motivated, proactive and an effective team player
• Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

TRAVEL:

25%

WORKING CONDITIONS:

General work environment – sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning. Noise level is typically low to medium. Occasional lifting of up to 30 lbs.

We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.

Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.

YOU Matter – Our Benefits

• ESOP – Employee Stock Ownership
• 401K
• Annual bonus program based upon performance, profitability, and achievement
• 17 PTO days per year plus 10 paid holidays
• Medical, Dental, Vision Insurance
• Term Life, AD&D Insurance, and Voluntary Life Insurance
• Disability Income Protection Insurance
• Pre-tax Flexible Spending Plans (Health and Dependent Care)
• Charitable Giving Match with our Rosendin Foundation

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business…and your career.

Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Pay Transparency Requirements: $68,500.00-$89,900.00 Annual Benefits link: https://reimicrosoft.sharepoint.com/sites/prod/hrsite/BenefitsREI/Current/Benefit%20Guide/2026%20Benefits%20Guide.pdf

Established in 1919, Rosendin prides itself in building quality electrical and communications installations, and bringing value to our clients. We take great pride in building-up the people within our company and the communities where we work and live. We foster a culture of diversity, inclusion, and shared ownership, as the largest employee-owned company in our industry. Our customers lead some of the most complex construction projects in the nation and continually come to us for our expert knowledge, scalability, quality, and innovation. Most importantly, our customers turn to us for partnership – because they deserve a team as committed, connected and engaged as they are. Your success is our success.