Office Manager

Sky Climber Access Solutions; Town of Florida (NY); On-site; USD 48,000 - 60,000; Full time

Benefits offered by this job

401(k) with company match

Health insurance

Dental insurance

Vision insurance

Life insurance

Employee assistance program

Paid time off

Job summary

Sky Climber Access Solutions in Dania Beach, FL is seeking an organized Office Manager to support branch operations across rental, sales, and service activities. You will maintain office systems, assist customers and partners, and ensure accurate financial and administrative processes.

The role requires strong communication, multitasking, and proficiency with Microsoft Office. You will work full-time, Monday through Friday, and support both the Dania Beach and Tampa locations as needed to keep

Qualifications

• Associate degree required; Bachelor’s degree preferred.
• Minimum three years in construction billing; AR/collections experience.
• Experience with invoicing, pay applications, liens, OCIPs, and certificates.
• Strong customer service and communication skills.
• Proficiency with Microsoft Office.
• Ability to multitask in a fast-paced environment.
• Strong customer service and communication skills.
• Excellent organizational skills and ability to multitask.
• Self-starter with minimal supervision; proficient in Microsoft Office.
• Bilingual skills are a plus.

Responsibilities

• Maintain office operations and administrative systems to support branch performance.
• Process accounts payable and ensure timely vendor invoices.
• Manage accounts receivable, invoicing, collections, and customer payments.
• Handle rental contracts and inventory data, and process orders.
• Prepare sales, rental, and operations reports for management.
• Submit payroll timesheets bi-weekly.
• Provide admin support to sales and operations teams.
• Process accounts receivable including invoicing, collections and payments.
• Manage rental contract entry and inventory data in systems.
• Process rental returns and adjustments per procedures.
• Manage sales and work orders for accurate processing.
• Produce reports for management review and analyze trends.
• Handle cycle and freight billing and branch correspondence.
• Provide admin support to sales/operations and HR functions.
• Submit payroll timesheets bi-weekly.
• Perform additional duties as assigned.

Skills

Customer service

Communication

MS Office

Organizational skills

Multitasking

Bilingual

Self-starter

Billing experience

Inventory management

Systematic software

Education

Associate degree

Bachelor’s degree preferred

Tools

Systematic

ERP software

Job description

Overview

Office Manager

Dania Beach, FL | Industrial & Commercial Access Solutions

About the Role

Sky Climber Access Solutions is seeking a highly organized and customer-focused Office Manager to support branch operations in our Dania Beach, FL location. This role is responsible for maintaining office systems, supporting branch administrative functions, and ensuring operational processes are completed accurately and efficiently across rental, sales, and service operations.

The Office Manager plays a critical role in supporting customers, sales teams, operations, and branch leadership while helping maintain strong organizational standards, accurate reporting, and responsive customer service. This position is ideal for an individual who thrives in fast-paced construction, rental, or industrial environments and can effectively manage multiple priorities while maintaining professionalism and attention to detail.

This role will work out of the Dania Beach office while also supporting operations for the Tampa branch location.

This is a full-time salaried position working Monday through Friday.

What You’ll Do

• Maintain office operations, procedures, and administrative systems to support efficient branch performance
• Assist customers and business partners while ensuring timely and professional customer service
• Order, review, and approve office and operational supply requisitions
• Process accounts payable activities and ensure vendor invoices are submitted accurately and on time
• Manage record retention, file maintenance, document retrieval, and office organization
• Implement and maintain office systems, administrative procedures, and equipment coordination
• Enforce company policies, standards, and branch operational procedures
• Process accounts receivable functions including invoicing, collections, and customer payment processing
• Manage rental contract entry and maintain accurate inventory data within company systems
• Process rental returns and ensure adjustments are completed according to established procedures
• Manage sales orders and work orders to ensure accurate and timely processing
• Produce sales, rental, and operational reports for management review
• Analyze reporting trends and provide accurate operational data to branch leadership
• Manage cycle billing, freight billing, and branch correspondence distribution
• Provide administrative support to sales and operations teams
• Maintain office supply inventory and support administrative HR functions
• Submit payroll timesheets by required bi-weekly deadlines
• Perform additional duties as assigned

Qualifications & Experience

• Associate degree required; Bachelor’s degree preferred
• Minimum three (3) years of construction billing experience required
• Experience with accounts receivable, collections, and customer invoicing processes
• Familiarity with liens, pay applications, OCIPs, and insurance certificates preferred
• Previous inventory control experience preferred, ideally within rental or construction environments
• Experience in equipment rental industry billing strongly preferred
• Strong customer service and communication skills
• Strong organizational skills with the ability to multitask in fast-paced environments
• Self-starter capable of working independently with minimal supervision
• Experience with Systematic or similar software platforms preferred
• Proficiency with Microsoft Office required
• Bilingual skills are a plus

Work Environment & Additional Requirements

• Ability to work in a fast-paced, dynamic office environment
• Strong attention to detail and ability to manage multiple priorities simultaneously
• Occasional travel may be required for training or company meetings

Benefits

• 401(k) with company match
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Employee assistance program
• Paid time off

Sky Climber is an Equal Opportunity Employer and is committed to maintaining a safe, professional, and inclusive workplace for all employees.