Office Manager

Asee Ltd; Town of Belgium (WI); Hybrid; EUR 42,000 - 56,000; Full time

Job summary

Asee Ltd seeks a detail-oriented Office Manager to oversee on-site administrative processes in Belgium, ensuring smooth operations and compliance across projects. The role demands strong organisational and problem-solving skills and the ability to work independently in a fast-moving environment.

Main duties include inductions, staff records, compliance with local laws, procurement support, and subcontractor coordination.

Qualifications

• 4+ years of administrative experience in a fast-paced environment.
• Strong problem-solving abilities to ensure site efficiency and organised paperwork.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Google Drive.
• Full Clean Driving Licence
• Ability to handle confidential information with complete discretion.
• French and English language skills would be a distinct advantage.
• Candidates must be eligible to work in Belgium at the time of application.

Responsibilities

• Coordinate inductions and training sessions for site operatives and maintain records.
• Manage staff records, transfers, and leavers; inform the principal contractor and office.
• Ensure site documents comply with local laws, including A1 certificates, contracts, and appendices.
• Assist with requisition forms for purchasing and track deliveries.
• Handle site paperwork, including scanning, photocopying, printing, and organising documents.
• Maintain a subcontractor directory and welcome site visitors, subcontractors, and operatives.
• Work with the H&S officer to inspect safety documentation and site compliance.
• Provide ad-hoc administrative support to the project team.
• Prioritise tasks and make informed decisions for smooth site administration.

Skills

Administrative experience

Problem-solving

Organisational skills

Independent working

French language (advantage)

English language (advantage)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Google Drive

Job description

We are seeking a detail-oriented Office Manager to manage administrative processes on-site in Belgium. This role is crucial in ensuring smooth operations, compliance, and efficiency across our projects. The ideal candidate will have strong organisational skills, problem-solving abilities, and the capability to work independently in a fast-moving environment.

Main Duties and Responsibilities:

Induction & Training Management: Coordinate and book inductions and training sessions for site operatives, maintaining accurate records.

Staff Records & Compliance: Manage records for new staff, transfers, and leavers, keeping the principal contractor and office informed.

Compliance Officer Duties: Ensure all site documents comply with local laws, including A1 certificates, contracts, and appendices.

Procurement Assistance: Assist with requisition forms for purchasing and track delivery statuses.

Project Office Administration: Handle site paperwork, including scanning, photocopying, printing, and organising documents.

Subcontractor Coordination: Maintain a subcontractor directory and professionally welcome site visitors, subcontractors, and operatives.

Health & Safety Liaison: Work with the H&S officer to inspect safety documentation and ensure site compliance.

Ad-Hoc Administrative Support: Provide general administrative support as needed for the project team.

Independent Decision-Making: Prioritise tasks and make informed decisions to maintain smooth site administration.

Qualifications/Experience:

4+ years of administrative experience in a fast-paced environment.

Strong problem-solving abilities to ensure site efficiency and organised paperwork.

Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Google Drive.

Full Clean Driving Licence

Ability to handle confidential information with complete discretion.

French and English language skills would be a distinct advantage.

Candidates must be eligible to work in Belgium at the time of application

If you think you have the expertise and knowledge to fulfill this role.