Office Manager

University of South Florida; Tampa (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

The University of South Florida is seeking an Office Manager to handle the operational aspects of an academic unit, including administrative, fiscal, HR, purchasing and payroll tasks. The role supervises support staff and ensures timely completion of duties in a structured university environment.

The position emphasizes producing reports from OASIS and FAST and coordinating with department leadership to meet ongoing priorities. Visa sponsorship is not available and the role is Time-Limited.

Qualifications

• Experience in administrative support, preferably in higher education.
• Ability to manage academic, fiscal, human resources, purchasing and payroll processes.
• Experience producing reports from university systems such as OASIS and FAST.

Responsibilities

• Oversee operational aspects of an academic unit and supervise assigned support staff.
• Fulfill the administrative requirements of the area.
• Produce standard and modified reports from university systems (OASIS, FAST).
• Meet deadlines under regular deadline pressure.

Skills

Office administration

Report generation

Communication

Tools

Microsoft Word

Excel

PowerPoint

Job description

The University of South Florida is a top-ranked research university serving approximately 50,000 students from
across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report
recognized USF as a top 50 public university for the seventh consecutive year and in the top 15 best values
among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine
as one of the top 16 medical schools in the nation and a top 10 among public universities. USF is a member of
the Association of American Universities (AAU), a group that includes only the top 3% of universities in the
U.S. With $750 million in research funding in 2025 and a top 20 public university for producing U.S. patents,
USF uses innovation to transform lives and shape a better future. The university generates an annual
economic impact of nearly $10 billion for the state of Florida. Learn more at www.usf.edu.

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the
Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be
bold. Employees excel in USF’s rich academic environment, which fosters their development and
advancement. In 2025, Forbes recognized USF as one of the best Florida’s largest employers, ranked No. 1
among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life
insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and
hundreds of employee perks and discounts.

An Office Manager is responsible for the operational aspects of academic, fiscal, purchasing,
employment and payroll administration for a USF organizational unit, such as a college, school, or
department. The Office Manager supervises assigned support staff in the office in order to fulfill the
administrative requirements of the responsibility area.

Nature of Work:

This position typically reports to a Director, Dean, Associate Dean, Associate Director,
Chair, or Administrative Manager of a department, school or college. The Office Manager position
receives limited supervision and is delegated considerable freedom to determine how best to meet the
administrative requirements for the area. The Office Manager must determine how to fulfill the
administration of academic, fiscal, human resources, purchasing, and payroll support activities, assigning
regular and OPS staff as needed and available to meet ongoing and emergent priorities. This position
operates under regular deadline pressure in order to meet operational and reporting requirements. To
fulfill the job responsibilities, employees assigned to this class title must be able to do inquiries, queries,
standard and modified reports from university systems such as OASIS, and FAST, and must be able to produce documents using word processing, spreadsheet, and presentation software.

This position is not eligible for Visa Sponsorship. This position is Time-Limited.