Student Assistant - FWS

University of South Florida; Florida; On-site; USD 18,000 - 25,000; Part time

Job summary

The University of South Florida is seeking a Federal Work Study Student Assistant in the Capital Planning & Finance department. The role offers in-person work at the SVC Building, Tampa Campus, with an expected 20 hours per week and a wage of $15.50 per hour.

Responsibilities include data entry, generating reports, building Power BI dashboards, and assisting with automation projects using Microsoft Copilot and AI tools. A valid FWS award for 2026-2027 is required.

Qualifications

• Current Federal Work Study award for 2026-2027 required.
• Demonstrated proof via Award Offer printout from Student Self-Service.
• Pursuing a degree in Accounting, Finance, or related field is preferred.
• Proficiency with Excel, Outlook, Power BI, and 365 apps preferred.
• Interest in budgeting, reporting, data visualization and BI.

Responsibilities

• Data entry and validation to support financial records.
• Generate weekly and monthly financial and operational reports.
• Develop and maintain Power BI dashboards and visualizations.
• Support projects using Copilot and AI-powered tools for automation.
• Manage Outlook calendars for leadership and coordinate meetings.

Skills

Excel

Power BI

MS 365

Analytics

Data handling

Education

Accounting degree track

Tools

Copilot

AI tools

Job description

Job Description

Federal Work Study Student Assistant

Department: Capital Planning & Finance/020400

Hourly Wage: $15.50 per hour

Soft Skills Preferred

• Excellent Communication: Ability to communicate effectively, both written and verbal.
• Attention to Detail: Strong focus on accuracy and precision in all tasks.
• Organizational Skills: Capable of managing multiple tasks and priorities efficiently.
• Adaptability: Willingness to take on new tasks and adapt to changing priorities.
• Team Player: Ability to collaborate and work effectively in a team environment.
• Reliability: Consistently meeting deadlines and delivering quality work.

Average Number of Hours per Week: 20 hours per week

Schedule

Flexible around class schedule within business hours of 8:00 am - 5:00 pm, Monday-Friday, with in-person, in-office attendance. Office location SVC Building, Tampa Campus.

Special Skills / Licenses

Must have a valid Florida driver's license.

Contact Information

Contact Information for Questions about Recruitment: Julie McCoy at [e-mail]

Responsibilities

The primary responsibility of this role is to serve as a Federal Work Study Student Assistant within Capital Planning & Finance. This position provides hands‑on experience in financial operations, capital planning, business analytics, and process improvement. Key responsibilities include:

• Data entry and validation to support financial, facilities, and capital project records.
• Generate weekly and monthly financial and operational reports for internal stakeholders.
• Assist with the development and maintenance of Power BI dashboards and data visualizations that support decision‑making and financial reporting.
• Support projects involving Microsoft Copilot and Copilot Agents, including process automation, workflow improvements, AI‑powered research, and knowledge management initiatives.
• Manage Outlook calendars for leadership, coordinate meetings, and support scheduling activities.

Qualifications

Minimum Qualifications: Applicant must have a current Federal Work Study (FWS) award for 2026-2027 to be considered for this position. Applicants are asked to demonstrate proof of their FWS award by printing their “Award Offer” screen from Student Self‑Service.

• To access Student Self Service, log in to single sign‑on at my.usf.edu > choose the Student Self Service tile on the home screen > choose “Financial Aid” from the menu > click the “Award Offer” tab > there is a “print” button on the top right‑hand corner of the page. Note: This page will include the applicant’s loan, scholarship, and grant information. Please make sure your name is visible in the upper right‑hand corner of the document when you print the document.

Preferred Qualifications

• Pursuing a degree in Accounting, Finance, Business Analytics, Economics, Management Information Systems, or a related field.
• Proficiency in Microsoft Excel, Outlook, Power BI, and other Microsoft 365 applications.
• Interest in financial analysis, budgeting, reporting, data visualization, and business intelligence.
• Interest in emerging technologies, including Microsoft Copilot, AI‑powered tools, and process automation.
• Strong analytical, problem‑solving, and critical‑thinking skills.
• Ability to work with confidential financial and operational information.

The University of South Florida is a top‑ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all‑time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF’s Division I athletics teams compete in the American Conference. Learn more at www.usf.edu.

The University of South Florida is a top‑ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota‑Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all‑time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws:

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.