Office Manager

PPS; South Windsor (CT); On-site; USD 55,000 - 70,000; Full time

Job summary

Ppswork in South Windsor, CT is seeking a detail-oriented Office Manager / Weighmaster to support daily operations at our glass recycling facility. The role combines administrative duties, SAP/data entry, and scale house responsibilities, including weighing loads and maintaining records.

You will coordinate truck traffic, interact with drivers and vendors, prepare shipping documents, and generate periodic reports.

Qualifications

• Must have experience with SAP software.
• Strong data entry and administrative skills.
• Experience coordinating truck traffic and weigh tickets is preferred.

Responsibilities

• Operate truck scales to weigh incoming and outgoing trucks.
• Record and verify weights for all loads.
• Prepare and process scale tickets, bills of lading, and shipping documents.
• Coordinate truck traffic and communicate with drivers.
• Maintain accurate inbound/outbound records and resolve discrepancies.
• Follow safety procedures and ensure drivers comply.
• Manage daily office operations, including filing, data entry, and recordkeeping.
• Answer phones and emails; serve as primary contact for customers, vendors, drivers, and internal teams.
• Maintain spreadsheets and operational reports.
• Assist with purchasing, invoicing, and general office coordination.
• Support accounts payable/receivable and reconcile scale tickets.
• Prepare routine reports on tonnage, shipments, inventory, and activity.
• MUST HAVE EXPERIENCE WITH SAP Software.
• Communicate with production, logistics, transportation, and management teams.
• Track material movements and assist with reconciliations.

Skills

Data entry

Customer service

Administrative support

Tools

SAP

Job description

We are seeking a detail-oriented and organized Office Manager / Weighmaster to support daily operations at a glass recycling facility. This position is responsible for managing administrative functions, handling SAP/data entry, coordinating incoming and outgoing truck traffic, accurately weighing and documenting loads, maintaining records, and providing customer and operational support. The ideal candidate is comfortable working in a fast-paced industrial environment, communicating with drivers and vendors, and balancing administrative responsibilities with daily scale house operations.

Key Responsibilities

Weighmaster & Scale Operations

• Operate truck scales to weigh incoming and outgoing trucks transporting recycled glass and other materials.
• Record and verify gross, tare, and net weights for all loads.
• Prepare and process scale tickets, bills of lading, shipping documents, and delivery records.
• Verify load information, material types, customer details, and destination information for accuracy.
• Coordinate truck traffic and communicate with drivers regarding load instructions, documentation, and facility procedures.
• Maintain accurate records of inbound and outbound materials and resolve weight or documentation discrepancies.
• Follow established safety procedures and ensure drivers comply with facility requirements.

Office Management & Administration

• Manage daily office operations, including filing, data entry, recordkeeping, and document management.
• Answer phone calls and emails and serve as a primary point of contact for customers, vendors, drivers, and internal departments.
• Maintain spreadsheets, operational reports, shipping records, and other administrative documentation.
• Assist with purchasing, supply ordering, invoice processing, and general office coordination.
• Support accounts payable, accounts receivable, billing, and reconciliation of scale tickets as needed.
• Prepare daily, weekly, and monthly reports related to tonnage, shipments, inventory, and facility activity.
• Maintain organized records and ensure information is entered accurately into company systems.
• MUST HAVE EXPERIENCE WITH SAP Software

Operations & Customer Support

• Communicate with production, logistics, transportation, and management teams to support daily plant operations.
• Track material movements and help reconcile incoming and outgoing shipments.

Job Number: 5480