Office Manager

Morningside House Senior Living; Setauket (NY); On-site; USD 35,000 - 55,000; Part time

Job summary

Join a dynamic and supportive team as an Office Manager at a leading women-owned senior living management company. This part-time role is perfect for someone who thrives in a fast-paced environment and is passionate about providing exceptional administrative support. You will be responsible for overseeing the corporate office's operations, managing communications, and assisting the executive team with various tasks. If you have strong organizational skills, excellent communication abilities, and a knack for multitasking, this position offers a fantastic opportunity to make a meaningful impact in a rewarding field. Apply today to help us create a thriving environment for our residents and staff!

Qualifications

• Associates degree or equivalent experience required.
• Excellent organizational and time management skills essential.

Responsibilities

• Oversee administrative functions and support the executive team.
• Manage office operations, including mail and package management.

Skills

Organizational Skills

Time Management

Verbal Communication

Written Communication

Customer Service

Education

Associate’s Degree or equivalent

1-2 years related experience

Tools

Microsoft Office Suite

Job description

Now Hiring: Office Manager - Part-Time

We are looking for an Office Manager to join our corporate team at Morningside Elite Management as soon as possible. Apply today to become a valued member of our incredible team at Morningside Elite Management, one of the only women-owned and operated senior-living management companies in the nation. Together we THRIVE!

Schedule:

• Monday through Friday, 9AM-3PM

Office Manager: Oversees the overall administrative functions of the Corporate Office and supports the CEO, Vice President, and Corporate Directors. Assists with IT coordination and some accounting department support.

Office Manager - Duties:

• Maintains a positive and professional demeanor toward residents/families, visitors, and co-workers. Serves as the receptionist and greeter for the office.
• Answers incoming phone calls in a friendly, professional manner and directs calls to the appropriate person.
• Increases bandwidth for the Corporate team by anticipating needs and taking ownership of planning, and being proactive.
• Provides support as required to ensure that company goals and objectives are accomplished and operations run efficiently.
• Mail and package management - receive/sort incoming mail and manage outgoing mail, ensure postage machine is functional and prepared for all mailings. Accept incoming packages and prepare and drop off any outgoing packages.
• Implements and maintains procedures/office administrative systems.
• Day-to-day operation of office; supplies, vendor relations, maintenance, cleaning.
• IT support liaison.
• Assists with accounts payable and other accounting/vendor-related tasks.
• Manages business card ordering for corporate and community Directors.
• Organizes and manages group meetings and Zooms.
• Prepares correspondence, presentations, and reports as directed.
• Liaises with customers and external agencies.
• Assists with recognition programs for staff and other employee appreciation events.
• Maintains corporate and community distribution lists.
• Respects and maintains confidentiality of the office, its records, and restricted information.
• Assists CEO with email management, calendars, appointments, and travel arrangements.
• Performs other duties as assigned.

Office Manager Requirements:

• An Associate’s Degree (A. A.) or equivalent from two-year College or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent verbal and written communication skills. Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Accounts Payable experience a plus.

Morningside Elite Management provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.