Office Manager

DCI Engineers; Seattle (WA); On-site; USD 100,000 - 125,000; Full time

Job summary

An innovative firm is seeking a proactive Office Manager to support a dynamic engineering team in Seattle. This role is pivotal for ensuring smooth office operations, overseeing logistics, and providing administrative support. You will be the first point of contact, manage vendor relationships, and assist with onboarding new hires. Join a collaborative environment that values work/life balance and fosters creativity. With over 35 years in the industry, this company offers a supportive and engaging workplace where your contributions will be valued.

Benefits

Company-paid medical, dental, and vision insurance

401(k) with annual company contribution

Paid vacation and sick leave

Commuter benefits

Health & Fitness Program

Cell phone benefits

Bonus earning opportunities

Seminar and licensing reimbursements

Qualifications

• 5+ years of prior office management experience preferred.
• Proficiency in MS Office Suite and general office technology.
• Excellent writing and editing skills.

Responsibilities

• Oversee office logistics and vendor coordination.
• Provide administrative support and manage office supply inventory.
• Plan and execute office events and handle travel arrangements.

Skills

Office Management

MS Office Suite

Communication Skills

Time Management

Problem Solving

Detail-Oriented

Education

Bachelor's Degree (preferred)

Tools

Bluebeam

Deltek Vantagepoint CRM

Job description

Join to apply for the Office Manager role at DCI Engineers.

This range is provided by DCI Engineers. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$26.00/hr - $34.00/hr

Location

DCI Engineers - Seattle

About the role

Are you a highly organized, proactive professional looking to support a dynamic engineering team? DCI Engineers is seeking an Office Manager for our Seattle location to help drive our company’s vision by ensuring smooth office operations and providing administrative and project support.

As an Office Manager, you will be responsible for maintaining an efficient and welcoming workplace while supporting corporate departments and engineering and design teams. Your duties will include overseeing office logistics, vendor coordination, onboarding, and event planning, playing a crucial role in keeping our team running smoothly.

Key Responsibilities

• Open and close the office daily (8 AM – 5 PM).
• Serve as the first point of contact, greeting visitors and answering calls.
• Provide administrative support such as document management, proofreading, and invoice processing.
• Assist engineers with printing, copying, and organizing project files, including downloading and properly filing documents.
• Support Project Managers with invoice filing, collections, expenses, and budget tracking.
• Manage office supply inventory, vendor relationships, and service scheduling.
• Assist with new hire onboarding in coordination with HR and IT.
• Manage office transit options.
• Plan and execute office events, including employee recognition.
• Handle mail, shipping, and office cleanliness.
• Arrange travel for staff as requested.

Requirements

• Prior office management experience; 5+ years preferred.
• Professional demeanor and ability to represent the company.
• Proficiency in MS Office Suite, Bluebeam, and general office technology.
• Basic understanding of accounting and invoicing principles/procedures.
• Familiarity or prior experience with Deltek Vantagepoint CRM or other construction project management software is preferred.
• Excellent writing and editing skills.
• Ability to anticipate office staff needs, resolve problems, and self-prioritize.
• Detail-oriented with the ability to handle sensitive and confidential information.
• Superior organization and time management skills with the ability to self-prioritize tasks.

At DCI Engineers, you will work with fun and enthusiastic people in a collaborative environment. We value work/life balance and believe your personal activities fuel your professional productivity and creativity.

For over 35 years, DCI has been providing innovative solutions and value to projects while fostering strong relationships with clients.

Benefits

• Company-paid medical, dental, and vision insurance for the employee.
• Tax-advantaged savings account options.
• Company-paid Life, AD&D, and Long-term Disability policies.
• Voluntary Short-term Disability, Life, AD&D, and Supplemental options.
• 401(k) with an annual Company contribution.
• 8 paid holidays, including 1 floating holiday.
• Paid vacation and sick leave.
• Paid parental leave.
• Commuter benefits (where available).
• Health & Fitness Program.
• Cell phone benefits.
• Bonus earning opportunities.
• Seminar and licensing reimbursements.

Additional details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industry: Civil Engineering

Referrals increase your chances of interviewing at DCI Engineers by 2x. Get notified about new Office Manager jobs in Seattle, WA.