Office Manager

Jensen Estate Law; Seattle (WA); On-site; USD 75,000; Full time

Job summary

A growing law firm in Seattle is looking for an Office Manager to lead operations related to estate planning, probate, and trust administration. The ideal candidate will manage billing, support team communications, and improve internal processes while fostering a collaborative and efficient workplace. Benefits include health insurance, a 401(k) plan with matching, and a supportive work environment designed for professional growth.

Benefits

401(k) with employer match

Medical, dental, and vision insurance

Paid time off (PTO) and paid holidays

Flexible scheduling

Qualifications

• 5+ years managing people and/or projects in a professional environment.
• Experience with bookkeeping and payroll.
• Notary public certification preferred.

Responsibilities

• Oversee and execute billing processes for the firm.
• Manage payroll and employee time-off tracking.
• Implement internal systems for operational efficiency.

Skills

Project Management

Communication

Organization

Tech-savvy

Education

Bachelor's degree

Tools

QuickBooks

Gusto

Excel

Google Sheets

Lawmatics

Asana

Job description

Jensen Estate Law is a growing law firm in Seattle, Washington, dedicated to estate planning, probate and trust administration, and long-term wealth preservation. We serve individuals and families with a focus on clarity, care, and confidence—helping them plan ahead and protect what matters most. Our team is known for thoughtful legal guidance, efficient systems, and a commitment to service. We’re excited to bring on new team members who share our dedication to excellence and client relationships.

About the Position:

We are seeking a capable and experienced Office Manager to lead the internal operations of our growing estate planning law firm. This role is ideal for someone who thrives in a structured environment, enjoys managing teams, and has a strong grasp of business systems and project execution. You’ll be responsible for overseeing billing, streamlining workflows, and supporting firmwide initiatives that improve client service and operational efficiency.

Key Responsibilities:

• Oversee and execute billing processes for estate planning, probate, and trust administration matters
• Manage payroll, employee time-off tracking, and staff communication systems
• Monitor and report on firm KPIs, creating actionable insights for leadership
• Implement and refine internal systems, procedures, and SOPs for greater efficiency
• Lead internal project management efforts across departments (e.g., marketing, HR, operations)
• Support business development initiatives and assist in creating systems that scale
• Assist with light social media or marketing implementation as needed
• Maintain vendor relationships, handle office logistics, and support overall team functionality

Qualifications:

• Minimum 5 years of experience managing people and/or projects in a professional office environment
• Demonstrated ability to build and improve systems, processes, and internal operations
• Strong experience with bookkeeping and payroll software (e.g., QuickBooks, Gusto)
• Tech-savvy and quick to learn new tools and platforms (e.g., Excel/Google Sheets, Lawmatics, Asana, CRMs)
• Excellent organization, communication, and follow-through skills
• Bachelor's degree required; additional training or certification in operations, HR, or project management is a plus
• Notary public certification (Washington State) preferred
• Professional, flexible, and growth-oriented mindset
• Willingness to be based at either our Seattle office or our planned Eastside location (currently in development), with flexibility to split time between the two as determined by firm needs

We offer a supportive work environment with benefits designed to promote balance, stability, and growth, including:

• 401(k) with employer match
• Medical, dental, and vision insurance
• Paid time off (PTO) and paid holidays
• Paid sick leave and unpaid time off, as needed
• Somewhat flexible scheduling, with the understanding that client and team needs come first

As a small firm, we value each team member’s contributions and aim to create a workplace where professionalism and quality of life go hand in hand.

Location:Seattle office, with flexibility to work from our future Eastside location as needed

Work Schedule:Monday–Friday, during standard business hours (office is open to clients from 9:00 a.m. to 5:00 p.m.)

Employment Type:Full-time

Pay Range:$75,000/year

Start Date:Flexible, ideally within 2–4 weeks of offer

Additional Requirements:Must be authorized to work in the U.S.; background check may be required

How to Apply

To be considered for this position, please complete the application on our website at:

jensenestatelaw.com/careers/

For specific questions, please email [e-mail].

While we do review applications submitted through external job boards, we do so less consistently. Completing the application on our website ensures your materials are seen promptly and demonstrates the attention to detail and care we value in our team members. We look forward to hearing from you!

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Law Practice

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