Office Manager

MOUNT ZION LLC; Santa Rosa (CA); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Employee discounts

Free uniforms

Health insurance

Training & development

Job summary

Mount Zion LLC is seeking a motivated Office Manager to keep our Santa Rosa, CA operations running smoothly. You will lead daily office activities, coordinate staff and client coverage, and ensure accurate documentation across client and employee records.

The role requires strong organizational, communication, and confidentiality skills, with collaboration across clients, families, staff, and Regional Center representatives while supporting payroll, billing, audits, and regulatory compliance.

Qualifications

• 2+ years of office management, administrative, or operations experience
• Strong organizational and multitasking skills with keen attention to detail
• Proficiency in Microsoft Office Suite and/or Google Workspace
• Excellent written and verbal communication skills
• Bachelor’s degree
• Ability to manage multiple priorities in a fast-paced environment
• Professional, dependable, and capable of handling confidential information

Responsibilities

• Oversee daily office operations and administrative staff
• Coordinate employee schedules and client coverage
• Assist with recruitment, onboarding, training, and personnel records
• Maintain accurate client and employee documentation
• Communicate professionally with clients, families, staff, and Regional Center representatives
• Support payroll preparation, billing, audits, and regulatory compliance
• Respond promptly and professionally to urgent staffing or client-related matters
• Maintain confidentiality and follow company policies

Skills

Office management

Organizational skills

Written communication

Verbal communication

Attention to detail

Multitasking

Confidential information handling

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

Benefits:

• 401(k)
• Dental insurance
• Employee discounts
• Free uniforms
• Health insurance
• Training & development

About the Role:

Mount Zion LLC is looking for a motivated and organized Office Manager to join our team in Santa Rosa, CA! This is a fantastic opportunity for a detail-oriented professional who thrives in a fast-paced environment and loves keeping things running smoothly. If you're a natural leader with a passion for operational excellence, we want to hear from you!

Responsibilities:

• Oversee daily office operations and administrative staff
• Coordinate employee schedules and client coverage
• Assist with recruitment, onboarding, training, and personnel records
• Maintain accurate client and employee documentation
• Communicate professionally with clients, families, staff, and Regional Center representatives
• Support payroll preparation, billing, audits, and regulatory compliance
• Respond promptly and professionally to urgent staffing or client-related matters
• Maintain confidentiality and follow company policies

Requirements:

• 2+ years of office management, administrative, or operations experience
• Strong organizational and multitasking skills with keen attention to detail
• Proficiency in Microsoft Office Suite and/or Google Workspace
• Excellent written and verbal communication skills
• Bachelor’s degree
• Strong organizational, communication, and computer skills
• Ability to manage multiple priorities in a fast-paced environment
• Professional, dependable, and capable of handling confidential information

Preferred Qualifications:

• At least two years of office management or related supervisory experience
• Experience with Supported Living Services, healthcare, or developmental disability services
• Bilingual in English and Spanish
• Experience with employee scheduling and administrative compliance

About Us:

Mount Zion LLC is a growing company based in Santa Rosa, CA, committed to delivering quality service and building a strong, supportive team culture. Our clients trust us for our reliability and dedication, and our employees value the collaborative and welcoming environment we've created. Join us and be part of a company that truly invests in its people!