Office Manager

WIND Ventures; San Francisco (CA); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking an Office Manager to oversee administrative operations in a dynamic venture capital setting. This role requires a highly organized individual who can ensure smooth daily operations, manage employee benefits, and support the CEO. You will be pivotal in fostering a productive work environment while handling sensitive information with discretion. If you thrive in fast-paced environments and have a proactive mindset, this opportunity offers a collaborative atmosphere focused on innovation and growth.

Qualifications

• Proven experience in office management, preferably in fast-paced environments.
• Strong organizational and time management skills are essential.

Responsibilities

• Manage daily office operations and employee benefits administration.
• Serve as the primary point of contact for external partners and vendors.

Skills

Organizational Skills

Communication Abilities

Technical Proficiency in Microsoft Office

Confidentiality

Multitasking Ability

Education

Bachelor's Degree in Business Administration

Tools

ADP Total SOURCE

Job description

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Join to apply for the Office Manager role at Copec WIND Ventures

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WIND Ventures, located in San Francisco, CA, is the strategic venture capital arm of COPEC, a prominent energy, mobility, and retail corporation in Latin America. Established in late 2019, WIND Ventures has built a portfolio of over 23 companies, focusing on the energy, mobility, and retail sectors, and aims to provide global startups with unique access to Latin American markets.

This role is required to be in the San Francisco Bay Area and be onsite at WIND Ventures’ San Francisco office several days during the week. The WIND Ventures team consists of six independent contributors. This role reports to the CEO and is pivotal in supporting the firm's operations, ensuring efficiency, and fostering a productive work environment.

Role Overview

The Office Manager position at WIND Ventures in San Francisco is designed for a highly organized and proactive individual who will oversee administrative operations and ensure the San Francisco office and business unit’s operations run smoothly. Given the firm's venture capital focus and its connection to Latin American markets, the role requires adaptability to a dynamic, fast-paced environment.

Detailed Responsibilities

The responsibilities for this role are comprehensive, reflecting the multifaceted nature of office management in a venture capital setting. They include:

• Daily Office Operations: Managing office supplies, equipment, and facilities to ensure they are well-stocked and maintained, including arranging necessary repairs.
• Employee Benefits Administration: Overseeing employee benefits programs, ensuring compliance with relevant regulations, and handling related documentation.
• Reporting and Planning: Preparing and generating reports as needed by the CEO and assisting in planning and organizing office events, meetings, and activities to enhance team collaboration.
• Scheduling and general support for the Head: Managing the calendar and appointments for the Head of WIND Ventures, ensuring efficient coordination of meetings and preparation of necessary materials.
• Confidential Information Handling: Managing sensitive information with the utmost discretion, given the firm's involvement in investment decisions and portfolio management.
• External Relations: Serving as the primary point of contact for external partners, vendors, and service providers, ensuring smooth communication and timely resolution of issues.
• Administrative Support: Supporting the team with various administrative tasks, such as preparing documents, team expense reports, portfolio and activity reporting, managing wire payments to vendors, overseeing office requirements including lease agreement, insurances, insurance audits, managing correspondence, and greeting visitors to maintain a professional office atmosphere.
• Additional Duties: Performing other related duties as assigned to support the team's objectives, which may include assisting with event planning for portfolio companies or investor meetings, depending on needs.

Qualifications and Requirements

To succeed in this role, candidates should possess the following qualifications:

• Experience: Proven experience as an office manager or in a similar administrative role, preferably in a fast-paced environment such as a startup or venture capital firm.
• Organizational Skills: Strong organizational and time management skills, with the ability to prioritize tasks effectively in a dynamic setting.
• Communication Abilities: Excellent communication and interpersonal abilities, essential for coordinating with team members, external partners, and visitors.
• Technical Proficiency: Proficiency in Microsoft Office Suite and office management software, ensuring efficiency in daily tasks and reporting.
• Knowledge Base: Knowledge of basic accounting principles and office management procedures, which will aid in benefits administration and reporting.
• Confidentiality: Ability to handle sensitive information confidentially, given the nature of venture capital operations.
• Education: A bachelor's degree in Business Administration, Management, or a related field is preferred, though significant experience may suffice.
• Familiarity with ADP Total SOURCE a plus

Desired Skills and Attributes

Beyond the core qualifications, certain skills and attributes are highly valued for this position:

• Detail-Oriented: High level of accuracy in managing tasks, from scheduling to reporting, to ensure no detail is overlooked.
• Multitasking Ability: Capability to handle multiple responsibilities simultaneously, given the varied nature of the role.
• Proactivity: Ability to anticipate needs and take initiative, such as ordering supplies before they run out or planning events proactively.
• Positive Attitude: A positive attitude and strong work ethic, contributing to a collaborative and supportive team culture.

What We Offer

WIND Ventures provides a competitive salary, comprehensive benefits, and the opportunity to work in a collaborative, innovative environment focused on venture capital and technology startups.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Administrative

• Industries

  Venture Capital and Private Equity Principals

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