Office Manager

San Francisco Village; San Francisco (CA); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Benefits package

Job summary

San Francisco Village is seeking a full-time onsite Operations Manager to oversee finance, data, development, HR, insurance and office operations. You will ensure smooth daily functions, manage accounting workflows, and support staff across all functions within a community-focused nonprofit.

Ideal candidates have 3–5 years of experience running operations in a small busy office, are highly organized and work well in teams. Prior nonprofit experience is preferred and benefits are provided.

Qualifications

• 3-5 years of experience managing the operations of a small but busy office.
• Extremely organized and a team player.
• Experience working in a nonprofit environment preferred.

Responsibilities

• Finance: manage bookkeeping workflows, bill paying, banking and funder invoicing; update policies annually.
• Data: manage subscriptions and data platforms; support data refinement with staff.
• Development: process gifts, acknowledge donors, track sponsorships and grant reporting.
• Human Resources: payroll, PTO tracking, health benefits management and handbook updates.
• Insurance: work with brokers to manage coverage and assess adequacy for activities.
• Office Operations: act as primary contact for office premises management.
• Team Support: provide back-up support across all SFV functions.

Skills

Extremely organized

Team player

Job description

San Francisco Village is a 501(c)(3) nonprofit membership organization designed with, by and for older San Franciscans and the extended community that champions them.

Our mission is to connect older San Franciscans to the community, resources and expertise they need to live independently in the places they call home.

We envision a future in which people of all ages, races, cultures, and abilities work together to create communities of belonging and in so doing, model possibilities for relationship and connection that benefit the greater good.

The following are key functions and areas of responsibility for this position:

• Finance: With the guidance and support of the SFV’s contract accounting partners, manage the SFV’s bookkeeping workflow, as it relates to bill-paying, banking and funder invoicing. Update the Village’s Fiscal Policies and Procedures on an annual basis.
• Data: Manage subscriptions and access to the SFV’s various data platforms, provide support to systems that track data across current and prospective platforms, collaborate with other staff around data refinement and needs.
• Development: Gift processing, donor acknowledgement and communication, track and document partner sponsorships, manage foundation and public grant reporting and invoicing.
• Human Resources: Manage HR administrative functions: payroll, tracking PTO, health insurance and benefits management and regularly update employee handbook and job descriptions.
• Insurance: Working closely with the SFV’s insurance brokers to manage cost and coverage and regularly assess new activities to determine if current coverage is adequate and appropriate.
• Office Operations: Serve as the Village’s primary contact on all matters related to management of the office premises.
• Team Support: Provide back-up and support across all SFV Functions.

Full-Time, onsite position. 3-5 years of experience managing the operations of a small but busy office. Must be extremely organized and a team player. Salary range $65 - 70,000, plus benefits. Experience working in a non-profit organization, preferred.