Office Manager

Conduit Intelligence; San Francisco (CA); On-site; USD 110,000 - 150,000; Full time

Benefits offered by this job

Equity

Health, dental, and vision insurance

Job summary

Conduit Intelligence in San Francisco is hiring its first Office Manager to run the office full-time and in-person. You will ensure the space is welcoming and well-run, coordinate payroll and hiring processes, and support researchers, staff, and participants in data collection sessions.

The role emphasizes proactive care, strong organization, and a warm, people-focused approach. This position is fully in-office in San Francisco with equity and health benefits.

Qualifications

• Proactive problem-solver who notices issues before they arise.
• Warm and accommodating approach with all teammates, visitors, and executives.
• Strong organizational skills to keep many threads moving smoothly.

Responsibilities

• Run the San Francisco office: stock food, snacks, and supplies; implement a simple request system.
• Oversee cleaning, vendors, inventory, and device tracking; maintain space upkeep and access.
• Greet guests and candidates; set up guest access for the office.
• Handle payroll and other administrative tasks; coordinate hiring, scheduling interviews, and on-site visits.
• Plan team events and offsites; ensure data collection sessions are smooth and welcoming for participants.

Skills

Proactive

Warm and caring

Organized

Detail-oriented

Job description

About the role

We are a small team working on non-invasive brain-computer interfaces, starting with a headset that helps turn thought into text. It's early, hard research, and we're working on it together in San Francisco.

That work happens in our San Francisco office: research, engineering, and the data collection sessions that train our models. We're hiring our first Office Manager to run it, full-time and in person.

Why this role matters to us

We're a team that takes pride in operational excellence. When the office runs well, researchers stay focused, participants have a great experience, and new teammates are productive on day one. When it doesn't, everything slows down.

This role is what keeps it running well. We treat it as core to the company, and you'll work directly with the founding team.

At its heart, this role is about care. You'll get to know the people here, notice what they need, and look after the space as if it were your own. If making a place feel welcoming and well run is something you take pride in, we'd love to meet you.

What you'll do

Run the office

• Keep food, snacks, and supplies stocked, and set up a simple way for people to request things.

• Manage cleaning, vendors, inventory, and device tracking.

• Own upkeep of the space: furniture, internet, utilities, keys and building access, air and temperature.

• Greet guests, candidates, and research participants, and set up a guest-access system for the office.

Take care of the team

• Make each teammate's day-to-day setup smooth, from a new hire's first morning to small preferences.

• Notice what's broken or unsystematized and fix it.

Run company operations

• Run payroll and similar important administrative work.

• Coordinate the hiring process: schedule interviews, host candidates on site, and keep them updated.

• Plan team events and offsites.

• Help make our data collection sessions a delightful experience for the participants who come in.

Who you are

• Proactive. You notice things before they become problems, and you'd rather fix something than report it.

• Warm and caring. People are glad when you walk in, and you treat everyone the same, from visitors to the CEO.

• Proud of your work. You care about the details, including the parts of the job that feel small.

• Organized. You keep many small threads moving without dropping any of them.

Compensation and logistics

• Location: San Francisco, fully in office, Monday to Friday

• Schedule: Full-time; we're open to part-time for an exceptional candidate

• Base salary: $110,000–$150,000, depending on experience

• Equity: Yes

• Benefits: Health, dental, and vision insurance