Office Manager

Maternity of Mary; Saint Paul (MN); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

Maternity of Mary and Holy Childhood Parishes in Saint Paul, MN is seeking an organized Office Manager to support administrative operations across the two parishes. You will manage calendars, records, finances, and donor communications, ensuring accurate records and smooth daily office workflows.

The role reports to the Parish Director, involves payroll support, onboarding, and collaboration with clergy and ministry leaders to serve the parish community with reliability and discretion.

Qualifications

• Organizational strength to manage schedules, records, and communications.
• Experience keeping financial records and donor data.
• Able to work in a team with a warm, welcoming approach.

Responsibilities

• Coordinate calendars, records, supplies, deadlines, and follow-up; welcome parishioners and visitors.
• Process contributions, receipts, invoices, and payments; maintain donor records; assist with reconciliations, monthly close, budgets, and year-end reporting.
• Assist with Paycor payroll, time records, approvals, employee updates, onboarding, and confidential files.
• Coordinate rental and insurance documentation; collaborate with clergy and ministry leaders.
• Document procedures, prepare backup coverage, streamline routines; keep the Parish Director informed.

Skills

Organizational skills

Bookkeeping

Customer service

Initiative

Attention to detail

Tools

Paycor payroll

Job description

Office Manager

Maternity of Mary and Holy Childhood Parishes

Saint Paul, Minnesota

Full Time | 30+ Hours Per Week | Benefits Eligible

Compensation: $55,000 to $65,000 annually, depending on experience

Overview

The parishes of Maternity of Mary and Holy Childhood in Saint Paul, MN are seeking a highly organized, detail-oriented and service minded Office Manager to support the administrative operations of our parish communities. This individual will play an important role in supporting our mission by ensuring accurate financial record keeping and effective office administration. The ideal candidate is dependable, personable, comfortable working with financial information, and takes pride in maintaining accurate records and efficient office operations. This position will report to the Parish Director and work closely with other parish staff to ensure the smooth and effective operation of our parish office. We are building a staff committed to serving the Lord and strengthening His Church by actively seeking His will, loving our neighbors, and viewing their work as a mission.

Who are we looking for?

A resourceful organizer with solid bookkeeping skills, a welcoming manner, and a joyful team spirit. Someone who can take initiative, follow through, and handle sensitive information with care.

What Will You Do?

• Keep the office running: Coordinate calendars, records, supplies, deadlines, and follow-up; welcome parishioners and visitors.
• Maintain accurate finances: Process contributions, receipts, invoices, and payments; maintain accounting and donor records; prepare acknowledgments and statements; assist with reconciliations, monthly close, budgets, and year-end reporting.
• Support payroll and personnel: Assist with Paycor payroll, time records, approvals, employee updates, onboarding, and confidential files.
• Connect people and details: Coordinate rental and insurance documentation, and work with clergy and ministry leaders.
• Improve everyday systems: Document procedures, prepare backup coverage, simplify routine work, and keep the Parish Director informed.