Office Manager

FABLE Advertising; Richmond (VA); On-site; USD 30,000 - 45,000; Part time

Job summary

FABLE Advertising is seeking a part-time Office Manager to support daily operations and foster a positive work environment. The role involves coordinating events, managing schedules, and providing administrative support to the leadership team. Ideal candidates will possess strong communication and organizational skills.

Qualifications

• Clear verbal and written communication skills required.
• Ability to structure and organize the office environment.

Responsibilities

• Plan and coordinate company events and team-building activities.
• Provide administrative support to the leadership team.
• Manage the company calendar and oversee a monthly budget.

Skills

Communication

Organizational

Time Management

Interpersonal

Tech

Solution-focused

Job description

At Fable, we believe that every brand has a story to tell, and every role at Fable helps in their own unique way to ensure that story is uncovered and told. The Office Manager at Fable will play a significant role in shaping the culture and creating a fun and positive environment for the agency. This role will support the leadership team in managing the day-to-day operations. It is a part-time position reporting to the Director of Operations.

Primary Responsibilities

1. Plan and coordinate company events and team-building activities
2. Provide administrative support to the leadership team
3. Schedule meetings
4. Coordinate travel arrangements as needed
5. Manage the company calendar
6. Oversee a monthly budget and track expenses
7. Manage employee birthday celebrations
8. Support onboarding of new hires and offboarding of exiting employees
9. Assist with awards submissions
10. Oversee the pet policy
11. Assist with setting up conference rooms for meetings and provide refreshments and meals as needed
12. Perform light physical activities such as office errands and decoration setup
13. Distribute office announcements such as closures and updates
14. Order scheduled office lunches and meals
15. Maintain tidiness of the office, including common areas, in coordination with janitorial services
16. Communicate with the leasing office regarding facility issues
17. Serve as the primary contact for office equipment and maintenance vendors
18. Ensure the office is stocked with necessary supplies
19. Organize and maintain office snacks and beverages
20. Pick up and distribute mail and packages

Required Skills and Competencies

1. Communication skills: Clear verbal and written communication
2. Organizational skills: Ability to structure and organize the office environment
3. Time management: Multitasking and impeccable time management abilities
4. Interpersonal skills: Excellent people skills to work effectively with internal and external stakeholders
5. Tech skills: Ability to adapt to and learn new tools and technologies
6. Solution-focused: Quick problem-solving skills to meet changing needs
7. Professional appearance and persona: Represent the agency professionally to clients and the community

Working at Fable

The Fable team works diligently, ingeniously, and tirelessly to solve problems. Our work has influenced countless people and brands, driven extraordinary sales, and has been recognized by virtually every major award show. We are team players who value individual contributions. Our expertise spans from global brands to local nonprofits, big budgets to shoestring budgets, and traditional media to guerrilla marketing. Regardless of backgrounds, we unite for a common purpose: to help brands make meaningful connections through storytelling. We care deeply about our clients' stories and our staff. If you share this passion, we’d love to hear yours.