Office Manager

Evlo AI; Phoenix (AZ); Hybrid; USD 48,000 - 62,000; Full time

Job summary

Evlo AI seeks a proactive Office Manager to serve as the central hub for the Phoenix office and remote team members, ensuring daily administrative workflows run smoothly.

You will oversee facilities, onboarding, events, and cross-department coordination to support a fast-scaling tech organization. Strong communication, organization, and vendor management are essential for success in this role.

Qualifications

• 3-5 years of office management or senior administrative experience in a fast-paced environment.
• Proficiency with cloud-based productivity tools like Google Workspace, Slack, and Notion.
• Excellent verbal and written communication with high attention to detail.
• Strong project management abilities with ability to handle concurrent priorities.
• Bonus: experience supporting distributed tech teams or managing vendor contracts for office spaces.

Responsibilities

• Manage office operations, facilities vendors, and inventory for hardware, supplies, and equipment.
• Coordinate onboarding logistics for new hires, including workspace setup, equipment provisioning, and security badges.
• Plan and execute company events, virtual team-building, and quarterly offsites end-to-end.
• Maintain internal documentation, wizards, and administrative directories using modern productivity suites.
• Handle inbound correspondence, visitor reception, and mail sorting with professionalism.
• Own corporate travel coordination, expense report audits, and basic invoice processing.

Skills

Office management

Project management

Communication

Vendor coordination

Cross-department coordination

Tools

Google Workspace

Slack

Notion

Job description

About The Role

The role serves as the central operational hub for the Phoenix office and remote team members, ensuring daily administrative workflows run seamlessly.

The role serves as the central operational hub for the Phoenix office and remote team members, ensuring daily administrative workflows run seamlessly.

You will manage facilities, internal communications, and cross-departmental coordination to support a fast-scaling technology organization.

Key Responsibilities

• Manage office operations, facilities vendors, and inventory for hardware, supplies, and equipment
• Coordinate onboarding logistics for new hires, including workspace setup, equipment provisioning, and security badges
• Plan and execute company events, virtual team-building, and quarterly offsites end-to-end
• Maintain internal documentation, wizards, and administrative directories using modern productivity suites
• Handle inbound correspondence, visitor reception, and mail sorting with professionalism
• Own corporate travel coordination, expense report audits, and basic invoice processing

What We Are Looking For

• 3-5 years of office management or senior administrative experience in a fast-paced environment
• Demonstrated proficiency with cloud-based productivity and collaboration tools like Google Workspace, Slack, and Notion
• Exceptional verbal and written communication skills with high attention to detail
• Strong project management abilities with a proven track record of handling concurrent logistical priorities
• Bonus: Experience supporting distributed tech teams or managing vendor contracts for commercial office spaces