Office Manager

PHOENIX FAMILY MEDICAL CARE PLLC; Phoenix (AZ); On-site; USD 60,000 - 80,000; Full time

Job summary

A family medical practice located in Phoenix is seeking a highly organized Office Manager to lead the administrative operations. The ideal candidate will manage staff schedules, handle payroll processing, and ensure compliance with healthcare regulations. This is a pivotal role requiring a proactive problem-solver with at least 5 years of medical office management experience.

Qualifications

• Minimum 5 years of experience in medical office management.
• Proven experience with payroll systems and back-office operations.
• Strong attention to detail and ability to manage multiple priorities.

Responsibilities

• Oversee daily operations to ensure the office runs efficiently.
• Manage staff schedules and process biweekly payroll.
• Maintain appointment calendars and coordinate patient flow.

Skills

Organizational skills

Communication skills

Leadership skills

Attention to detail

Proficiency in Microsoft Office Suite

Education

High school diploma or GED

Associate’s or bachelor’s degree

Tools

Microsoft Office Suite

Scheduling software

Electronic Health Records (EHR) systems

Job description

We are seeking a highly organized and experienced Office Manager to lead the administrative operations of our family medical practice. This role ensures the clinic runs smoothly day-to-day, with a strong focus on staff scheduling, payroll processing, and back-office coordination. The ideal candidate is a proactive problem-solver who thrives in a fast-paced healthcare setting and is committed to delivering exceptional support to both staff and patients.

📋 Key Responsibilities

• Oversee daily operations to ensure the office runs efficiently and professionally
• Manage staff schedules, including providers, medical assistants, and front desk personnel
• Process biweekly payroll accurately and on time, including timekeeping and PTO tracking
• Maintain appointment calendars and coordinate patient flow to optimize provider productivity
• Collaborate with HR on hiring, onboarding, and maintaining up-to-date office policies
• Monitor office equipment and coordinate with IT for maintenance and troubleshooting
• Ensure compliance with HIPAA, OSHA, and other healthcare regulations
• Support front desk operations and assist with patient service issues as needed

🎓 Qualifications

• High school diploma or GED required; associate’s or bachelor’s degree preferred
• Minimum 5 years of experience in medical office management
• Proven experience with payroll systems and back-office operations
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software
• Familiarity with Electronic Health Records (EHR) systems
• Excellent communication, leadership, and organizational skills
• Strong attention to detail and ability to manage multiple priorities