Office Manager

Craig Bradford Associates; Philadelphia (Philadelphia County); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Excellent benefits

Job summary

Craig Bradford Associates in Philadelphia, PA is seeking a Billing, Payroll & Office Manager to join the financial and administrative team on-site. The role reports directly to the CFO and collaborates with the Assistant Controller.

The ideal candidate has construction accounting experience, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Key duties include billing, payroll, AR, lien waivers, payroll compliance, and day-to-day office

Qualifications

• 5+ years of experience in construction accounting, payroll, or office management.
• Strong AIA billing and construction invoicing experience.
• Proven accounts receivable and collections expertise.
• Union payroll experience; sheet metal experience is a plus
• Experience with union fringe benefit reporting
• Proficiency with Sage 300 Construction & Real Estate
• Advanced Microsoft Excel skills
• Exceptional organization, accuracy, and follow-through
• Strong communication skills and the ability to collaborate across accounting, operations, and project management

Responsibilities

• Customer billing, AIA applications, and online billing portals
• Accounts receivable, collections, and billing discrepancy resolution
• Change order tracking and project billing documentation
• Lien waivers and payment application requirements
• Weekly payroll administration and union payroll
• Union fringe benefit reporting and payments
• Local 19 and applicable union reporting requirements
• Prevailing wage and payroll compliance
• Sage 300 CRE customer and project setup
• Month-end accounting and financial reporting support
• Day-to-day office administration and process improvement

Skills

Construction accounting

Payroll

Office management

AIA billing

Excel

Advanced Excel

Tools

Sage 300 Construction & Real Estate

Job description

Location: Philadelphia, PA (on-site)

Salary: $90K to $100K plus excellent benefits

Craig Bradford Associates is partnering with a construction company to identify a Billing, Payroll & Office Manager who will serve as a key member of the company’s financial and administrative team.

This is a hands-on, highly accountable role reporting directly to the Chief Financial Officer (CFO) and working closely with the Assistant Controller. The ideal candidate brings strong construction accounting experience, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

What You’ll Own

• Customer billing, AIA applications, and online billing portals
• Accounts receivable, collections, and billing discrepancy resolution
• Change order tracking and project billing documentation
• Lien waivers and payment application requirements
• Weekly payroll administration and union payroll
• Union fringe benefit reporting and payments
• Local 19 and applicable union reporting requirements
• Prevailing wage and payroll compliance
• Sage 300 CRE customer and project setup
• Month-end accounting and financial reporting support
• Day-to-day office administration and process improvement

What We’re Looking For

5+ years of experience in construction accounting, payroll, or office management

Strong AIA billing and construction invoicing experience

Proven accounts receivable and collections expertise

Union payroll experience; sheet metal experience is a plus

Experience with union fringe benefit reporting

Proficiency with Sage 300 Construction & Real Estate

Advanced Microsoft Excel skills

Exceptional organization, accuracy, and follow-through

Strong communication skills and the ability to collaborate across accounting, operations, and project management