Office Manager

Bonnie Plants, LLC; Pearl (MS); On-site; USD 36,000 - 60,000; Full time

Job summary

Bonnie Plants, LLC is seeking an experienced Office Operations Coordinator to oversee day-to-day station office activities and support the Station Manager. You will manage staffing workflows, onboarding, and employee records, while ensuring payroll coding and timekeeping accuracy.

Responsibilities include coordinating HR and AR/AP with the corporate office, maintaining compliance for EHS and H2A where applicable, and keeping station logs, ERP transactions, and safe, organized work environments.

Qualifications

• Strong computer literacy and MS Office proficiency; ERP experience preferred.
• Data entry accuracy and ability to learn new technical systems.
• Excellent organizational and communication skills.
• Knowledge of greenhouse/growing operations and federal/state agricultural rules.
• Ability to work with minimal supervision.
• Integrity, professionalism and confidentiality; handle private information.
• Customer service familiarity with product availability, growing techniques and disease avoidance.

Responsibilities

• Oversee and manage day-to-day office operations for the Station; support Station Manager.
• Staffing workflow: hiring processes and onboarding for new and rehired associates.
• Maintain employee records in UKG; ensure confidentiality and secure storage.
• Payroll coding review and onboarding changes to systems; timely submission of status and termination forms.
• Process reimbursable expenses and weekly payroll inputs; prepare payroll time clocks and distribute paystubs as needed.
• Ensure payroll coding aligns with approved labor charges; adhere to payroll timelines and laws.
• Review time-off requests and communicate with departments; escalate as needed.
• Coordinate accident reporting and workers' compensation with EHS; manage injury forms and documentation.
• Deliver mandatory training; maintain SOP posters and signage; ensure regulatory compliance.
• Collaborate with corporate AR/AP on financial issues and maintain DOT records for fleet.
• Support sales with new customer forms and supplies; manage H-2A program compliance when applicable.
• Maintain organics program records and participate in station audits; maintain logs for labor, pesticides, and other data.
• Manage ERP/Mobile app tasks: Production Plans, POs, transfers, work orders, inventory, and cycles counts.

Skills

MS Office

ERP systems

Data entry

HR onboarding

Confidentiality

Customer service

Education

High School Diploma or GED

Tools

Microsoft NAV

Business Central

Job description

Summary/Objective

Oversee and manage the day-to-day operations of the Station office, providing support to the Station Manager.

Summary/Objective

Oversee and manage the day-to-day operations of the Station office, providing support to the Station Manager.

Essential Functions

• Station staffing support – facilitate job application flow, hiring processes, and onboarding process for new hires and rehired associates.
• Employee records management – maintain accurate, up-to-date employee records in UKG using Document Manager, and ensure all employee files and records are stored securely and treated as confidential information (not left in open or unsecured areas where unauthorized individuals may view them).
• Ensure the submission of correct payroll coding in onboarding.
• Ensure timely submission of Change of Status and Termination Form documentation to system administrators.
• Compile and submit reimbursable expenses for processing
• Payroll - compile, enter, and submit weekly payroll inputs (data validation and reconciliation of discrepancies), timeclock setup for new associates, and distribute paystubs to hourly associates (when required). Adhere to payroll timelines and ensure proper payment in accordance with local and state laws.
• Ensure payroll coding is input and recorded accurately according to approved labor charges.
• Review and action on time off requests in a timely manner
• Communicate in a timely and effective manner with appropriate departments, escalating employee concerns as needed
• Accident reporting and workers' compensation- compile accident reports and submit claims to the corporate EHS team. Help coordinate the reporting of workplace injuries, assist employees with completing required injury and workers’ compensation forms, enter incidents into Vector, and gather and forward accident reports, medical paperwork, and work status updates to the EHS team for review and claim handling.
• Training and compliance - deliver mandatory training to station associates and follow the SOPs for special training (including regulatory and company required training), maintain posters and other station signage
• Collaborate with the corporate office on Accounts Receivable/Accounts Payable (AR/AP) issues
• Fleet compliance - maintain DOT records (fleet maintenance and inspections, driver qualifications, run reports)
• Support sales team with new customer forms, truck binders, and supplies
• H-2A Program compliance (where applicable) – review & approve station job contracts, adhere to program regulations, including recruitment, records/file management, inbound/outbound reimbursements, timekeeping/scheduling, housing maintenance/management, H2A vehicle transportation management, employee management, and maintain up-to-date station audit records
• Maintain the organics program records and prepare for/participate in station audits
• Maintain station logs – labor reports, pesticide applications, plug grade sheets, disease logs, and testing
• ERP (Enterprise Resource Planning) System (and/or in Mobile Apps)
  • Enter a Production Plan
  • Order supplies via the Requisition Worksheet
  • Receive POs in the required time
  • Receive/Ship Transfers
  • Create Work Orders
  • Approve & Post Work Orders
  • Manage WIP & Finished good Inventory
  • Manage & complete cycle counts on Hard Goods Inventory
  • Create Station & Route Transfers
• Maintain a clean and safe office environment; foster and support a team-centered culture
• Perform routine office tasks – answering phone, mail, emails, deliveries, and walk-ins.

Qualifications

Required Education and Experience

High School Diploma or GED

Knowledge, Skills & Abilities

• Must have strong computer literacy and be proficient in the use of MS Office; proficiency in an ERP system, including Microsoft NAV or Business Central (BC), strongly preferred.
• Experience with data entry, including the ability to enter data accurately, and be comfortable learning new technical systems as needed.
• Must have excellent organizational and communication (verbal and written) skills.
• Knowledge of greenhouse/growing operations and of rules, regulations, and guidelines of various federal or state Departments of Agriculture.
• Ability to take and follow directions and ability to work with little to no supervision.
• Must act with integrity, professionalism, and confidentiality, and appropriately handle private/sensitive information.
• Customer Service – basic familiarity with product availability, growing techniques and disease avoidance.

Note: These duties may vary to some degree from station to station depending on type and size of station.