Office Manager

Bonnie Plants, LLC; Lexington (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Bonnie Plants, LLC seeks an Operations Coordinator to oversee day-to-day Station office activities and support the Station Manager. Responsibilities include staff onboarding, payroll processing, and records management in UKG using Document Manager.

The role requires strong MS Office skills, ERP familiarity (NAV/BC), and excellent organizational communication abilities. Knowledge of agricultural operations and regulatory guidelines is preferred for effective station operations.

Qualifications

• Must have strong computer literacy and be proficient in the use of MS Office; familiarity with ERP systems, including Microsoft NAV or Business Central (BC).
• Experience with data entry, accuracy, and learning new systems as needed.
• Excellent organizational and communication (verbal and written) skills.
• Knowledge of greenhouse/growing operations and regulatory guidelines from federal/state Agriculture departments.
• Ability to work with minimal supervision while maintaining integrity and confidentiality.
• Customer service aptitude with product availability and cultivation knowledge.

Responsibilities

• Staffing support and onboarding for new hires and rehired associates.
• Maintain employee records in UKG using Document Manager and safeguard confidential information.
• Ensure correct payroll coding in onboarding and timely payroll submissions.
• Process Change of Status and Termination forms with system admins.
• Compile and submit reimbursable expenses and manage AR/AP coordination.
• Support payroll inputs, timeclock setup, and distribute paystubs to hourly staff.
• Record and review time-off requests and communicate with departments accordingly.
• Coordinate accidents reporting and workers' compensation processes with EHS team.
• Deliver mandatory training and maintain SOPs/posters in the station.
• Assist corporate with AR/AP issues and fleet compliance documentation.

Skills

MS Office

ERP system (NAV/BC)

Data entry

Organization & communication

Integrity & confidentiality

Customer service basics

Education

High School Diploma or GED

Tools

NAV/Business Central

Job description

Summary/Objective
Oversee and manage the day-to-day operations of the Station office, providing support to the Station Manager.

Summary/Objective
Oversee and manage the day-to-day operations of the Station office, providing support to the Station Manager.

Essential Functions

• Station staffing support – facilitate job application flow, hiring processes, and onboarding process for new hires and rehired associates.
• Employee records management – maintain accurate, up-to-date employee records in UKG using Document Manager, and ensure all employee files and records are stored securely and treated as confidential information (not left in open or unsecured areas where unauthorized individuals may view them).
• Ensure the submission of correct payroll coding in onboarding.
• Ensure timely submission of Change of Status and Termination Form documentation to system administrators.
• Compile and submit reimbursable expenses for processing
• Payroll - compile, enter, and submit weekly payroll inputs (data validation and reconciliation of discrepancies), timeclock setup for new associates, and distribute paystubs to hourly associates (when required). Adhere to payroll timelines and ensure proper payment in accordance with local and state laws.
• Ensure payroll coding is input and recorded accurately according to approved labor charges.
• Review and action on time off requests in a timely manner
• Communicate in a timely and effective manner with appropriate departments, escalating employee concerns as needed
• Accident reporting and workers' compensation- compile accident reports and submit claims to the corporate EHS team. Help coordinate the reporting of workplace injuries, assist employees with completing required injury and workers’ compensation forms, enter incidents into Vector, and gather and forward accident reports, medical paperwork, and work status updates to the EHS team for review and claim handling.
• Training and compliance - deliver mandatory training to station associates and follow the SOPs for special training (including regulatory and company required training), maintain posters and other station signage
• Collaborate with the corporate office on Accounts Receivable/Accounts Payable (AR/AP) issues
• Fleet compliance - maintain DOT records (fleet maintenance and inspections, driver qualifications, run reports)
• Support sales team with new customer forms, truck binders, and supplies
• H-2A Program compliance (where applicable) – review & approve station job contracts, adhere to program regulations, including recruitment, records/file management, inbound/outbound reimbursements, timekeeping/scheduling, housing maintenance/management, H2A vehicle transportation management, employee management, and maintain up-to-date station audit records
• Maintain the organics program records and prepare for/participate in station audits
• Maintain station logs – labor reports, pesticide applications, plug grade sheets, disease logs, and testing
• ERP (Enterprise Resource Planning) System (and/or in Mobile Apps)
• Enter a Production Plan
• Order supplies via the Requisition Worksheet
• Receive POs in the required time
• Receive/Ship Transfers
• Create Work Orders
• Approve & Post Work Orders
• Manage WIP & Finished good Inventory
• Manage & complete cycle counts on Hard Goods Inventory
• Create Station & Route Transfers
• Maintain a clean and safe office environment; foster and support a team-centered culture
• Perform routine office tasks – answering phone, mail, emails, deliveries, and walk-ins.

Qualifications

Required Education and Experience
High School Diploma or GED

Knowledge, Skills & Abilities

• Must have strong computer literacy and be proficient in the use of MS Office; proficiency in an ERP system, including Microsoft NAV or Business Central (BC), strongly preferred.
• Experience with data entry, including the ability to enter data accurately, and be comfortable learning new technical systems as needed.
• Must have excellent organizational and communication (verbal and written) skills.
• Knowledge of greenhouse/growing operations and of rules, regulations, and guidelines of various federal or state Departments of Agriculture.
• Ability to take and follow directions and ability to work with little to no supervision.
• Must act with integrity, professionalism, and confidentiality, and appropriately handle private/sensitive information.
• Customer Service – basic familiarity with product availability, growing techniques and disease avoidance.

Note: These duties may vary to some degree from station to station depending on type and size of station.