Office Manager

SLATER COSME, PC, ATTORNEYS AT LAW; Pasadena (CA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

Life insurance

Paid vacation time off

Paid sick time off

Paid holidays per firm benefits

Job summary

Slater Cosme, PC, a Pasadena law firm, is hiring an Office Manager. The role requires 3+ years in law-firm management, HR, payroll, and staff oversight. It offers a full-time position with on-site work and a strong benefits package.

The firm emphasizes growth, mentorship, and a collaborative environment, with duties spanning administration, payroll coordination, and compliance across practice areas including trusts and real estate.

Qualifications

• 3+ years of office management and operations experience.
• 1 year payroll processing experience.
• 1 year A/R, A/P, and human resources experience.
• Bachelor's degree preferred.
• Certifications in HR or related fields a plus.
• Proficient with Microsoft applications including Word, Excel, and Outlook.
• Proficient with HRIS and ADP payroll system.

Responsibilities

• Oversee day-to-day office administration and operations to meet firm goals and objectives.
• Provide on-site supervision and support to staff during business hours.
• Coordinate bi-weekly payroll and resolve time entries or PTO adjustments.
• Ensure compliance with state, federal, and local employment laws.
• Maintain Employee Handbook, standards, and policies.
• Supervise monthly billing, A/P, A/R, and banking operations.

Skills

Office management

Payroll processing

HR experience

Microsoft Office

Education

Bachelor's degree

HR certifications (plus)

Tools

HRIS

ADP payroll

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Benefits

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Office Manager

Slater Cosme, PC, a well-respected and established Pasadena law firm of five attorneys and five supporting team members, specializing in trusts, estate planning, real estate, business law, and litigation in those practice areas.

We are currently interviewing for a full-time Office Manager with a minimum of 3+ years experience in law firm management and operations, human resources, payroll processing, and personnel management.

Salary

$70,000 to $100,000 depending on experience.

Job Type

Full-Time

Location

On-site

Benefits

• Positive work environment that promotes collegiality, growth, and work-life balance.
• Health, vision, and dental insurance
• Life insurance
• Paid vacation time off
• Paid sick time off
• Paid holidays per firm benefits
• 401K retirement plan with matching contribution by the firm.
• Opportunities for mentorship, learning, and continued growth and knowledge of operations and management of reputable law firm with seasoned and experienced partners, attorneys, and legal personnel.

Qualifications

• 3+ years of office management and operations experience
• 1 year payroll processing experience
• 1 year A/R, A/P, and human resources experience
• Bachelor's degree (Preferred)
• Certifications in Human Resources or related fields a plus
• Must have strong computer literacy and be proficient with Microsoft applications including Word, Excel, and Outlook
• Proficient with or ability to quickly learn HRIS and ADP payroll system

Responsibilities

• Responsible for the day-to-day office administration and operations to achieve firm goals and objectives.
• Provide daily, on-site supervision and support to team members during firm business hours.
• Coordinate and prepare bi-weekly payroll and resolve with team members any time entries or paid time off adjustments.
• Have excellent knowledge of human resources matters and ensure compliance with current state, federal, and local employment laws.
• Ensure that firm Employee Handbook, standards, and policies are implemented and followed.
• Supervise and manage monthly billing, A/P, A/R, and the firm’s financial and banking operations.

Candidate must possess

• Excellent interpersonal and communication skills.
• Positive attitude and ability to work well with and manage and maintain relationships successfully with staff, firm clients, attorneys, allied professionals, and other third parties.
• A high level of integrity and discretion in handling confidential information.
• Excellent organizational skills and attention to detail.
• A self-starter with strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.