Office Manager

Lamborghini Paramus; Paramus (NJ); On-site; USD 85,000 - 120,000; Full time

Job summary

Lamborghini of Paramus is seeking a capable Controller/Office Manager to lead the dealership's finance and administrative functions. The role focuses on producing accurate monthly financial statements, supervising office staff, payroll, and compliance with regulations, while managing cash flow and forecasting needs.

The ideal candidate has a bachelor’s degree and several years of related experience in automotive or retail finance, with strong accounting and organizational skills.

Qualifications

• Bachelor's degree (B.A.) from a four-year college or university, or equivalent.
• Two to four years related experience and/or training.
• Four to ten years related experience and/or training.

Responsibilities

• Hires, trains, and supervises office personnel.
• Prepares a complete monthly financial statement.
• Maintains cash management systems and forecasts cash needs.
• Prepares payroll and tax reports in a timely manner.
• Reconciles accounts and manages inventory and receivables.
• Ensures compliance with government regulations.

Skills

Office management

Accounting

Payroll administration

Education

Bachelor's degree

2–4 years related experience

4–10 years related experience

Job description

Lamborghini of Paramus is looking for a talented Controller/Office manager to join our Team. The incumbents will processes and generate financial data for all dealership departments, which together represent the accurate financial condition of the business. Provides accurate reporting to the dealer/general manager and is responsible for accounting office and administrative functions.

Essential Duties

• Hires, trains, and supervises office personnel.
• Analyzes and organizes office operations and procedures.
• Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame.
• Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory.
• Prepares daily bank deposit and cash report.
• Maintains an effective cash management system. Forecasts cash needs.
• Controls petty cash amounts for dealership and sales department.
• Provides a timely daily operating control (DOC) and keeps the dealer/general manager informed about trends.
• Reconciles select accounts monthly.
• Approves adjustments to inventory and receivable accounts.
• Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
• Prints monthly journals, schedules and general ledger. Closes month by processing accounting month-end.
• Participates in the preparation of short and long-term forecasts.
• Assists in completion of annual review/audit.
• Ensures compliance with all government regulations.
• Prepares payroll on a timely basis, posts payroll and maintains payroll records.
• Prepares tax reports, tax deposits and tax returns in a timely, accurate manner.
• Prepares employee health/life benefit payments.
• Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
• Administers charge-back program for late charges to inventory.
• Prepares monthly floor plan report for use in commission calculations.
• Prepares sales commission/chargeback detail reports.
• Manages the payoff of vehicle floor plan and works with bank representatives.
• Approves new charge accounts and oversees collection of past due accounts.
• Compiles information and prepares reports as requested by management and/or dealer principal.
• Controls keys to buildings and maintains log of keys issued to employees.
• Cross-trains a qualified substitute.
• Processes paperwork for new employees and terminations.
• Keeps an updated file of all dealership job descriptions.
• Maintains confidential employment files.
• Maintains a professional appearance.
• Attends managers meetings as requested.
• Other tasks as assigned.

What We Offer

• Medical, Dental and Vision Benefits
• 401K plus company match
• Paid Time Off
• Competitive Pay Plans

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Bachelor's degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
• Two to four years related experience and/or training; or equivalent combination of education and experience.
• Four to ten years related experience and/or training; or equivalent combination of education and experience.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.