Office Manager

Sund Manufacturing Co; North Dakota; Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Benefits package

Paid time off

Holidays

Growth opportunities

Job summary

Sund Mfg. in Newburg, North Dakota, seeks an Office Manager to oversee day-to-day administrative operations and to support accounting, payroll coordination, and employee onboarding in a fast-paced fabrication environment.

The ideal candidate is dependable, organized, and self-motivated, capable of maintaining accurate financial records and ensuring efficient communication across office and shop teams. Experience with QuickBooks and invoicing tools is preferred.

Qualifications

• Previous experience in office management, bookkeeping, accounting, or administrative support preferred.
• Experience with accounts payable and accounts receivable required.
• Proficiency with QuickBooks required.

Responsibilities

• Process accounts payable and accounts receivable transactions accurately and timely.
• Enter receipts and payables into QuickBooks and OpenInvoice.
• Process vendor payments and maintain accurate payment records.
• Reconcile credit card charges and match receipts for company cardholders.
• Assist with monthly reporting and documentation.
• Complete monthly use tax entries and provide reports to management.
• Maintain organized accounting and vendor files.
• Coordinate employee onboarding processes and HR support.

Skills

Attention to detail

Organization

Communication

Confidentiality

Independent work

Tools

QuickBooks

OpenInvoice

Connecteam

Job description

The Office Manager is responsible for overseeing day-to-day administrative operations while supporting accounting, payroll coordination, employee onboarding, and general office management. This role plays a critical part in maintaining accurate fnancial records, supporting company operations, and ensuring eficient communication across departments.

The ideal candidate is dependable, organized, self-motivated, and comfortable working in a fast-paced fabrication and manufacturing environment.

Sund Mfg. – Ofice Manager / Accounts Payable & Receivable

Location

Newburg, North Dakota

Company Overview

We are a growing fabrication company specializing in turn-key skid-based equipment for
the oil and gas sector. With approximately 45 employees, our team is focused on delivering
high-quality fabricated systems, strong customer service, and dependable project
execution. We are seeking a highly organized and detail-oriented Ofice Manager to support
daily ofice operations while managing accounts payable and accounts receivable
functions.

Position Summary

The Ofice Manager is responsible for overseeing day-to-day administrative operations
while supporting accounting, payroll coordination, employee onboarding, and general
ofice management. This role plays a critical part in maintaining accurate fnancial records,
supporting company operations, and ensuring eficient communication across
departments.
The ideal candidate is dependable, organized, self-motivated, and comfortable working in
a fast-paced fabrication and manufacturing environment.

Key Responsibilities

• Process accounts payable and accounts receivable transactions accurately and timely
• Enter receipts and payables into QuickBooks
• Process vendor payments and maintain accurate payment records
• Enter invoices into OpenInvoice
• Reconcile credit card charges and match receipts for company cardholders
• Assist with monthly reporting and documentation
• Complete monthly use tax report entries and provide reports to management
• Perform remote bank deposits through First Western Bank Remote Deposit
• Maintain organized accounting and vendor fles

Office Administration

• Manage incoming emails, phone calls, and physical mail
• Retrieve mail from the post ofice
• Maintain ofice fling systems and company records
• Coordinate ofice supplies and general administrative support
• Assist management with scheduling, correspondence, and special projects
• Support communication between ofice staf, shop personnel, and management

Employee & HR Support

• Coordinate employee onboarding processes
• Assist with employee benefts enrollment and setup
• Maintain employee records and documentation
• Support employee communication and administrative needs

Software & System Management

• Monitor employee entries in Connecteam
• Add and remove employees within Connecteam
• Create and manage job entries within Connecteam
• Maintain accurate electronic records and system updates

Qualifcations

• Previous experience in ofice management, bookkeeping, accounting, or administrative support preferred
• Experience with accounts payable and accounts receivable required
• Profciency with QuickBooks required
• Strong computer and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Excellent attention to detail and accuracy
• Strong verbal and written communication skills
• Ability to work independently and maintain confdentiality

Preferred Skills

• Experience with OpenInvoice or similar invoicing platforms
• Familiarity with employee management software
• Knowledge of general accounting principles
• Experience supporting small to mid-sized businesses

Work Environment

• Full-time, in-ofice position, however we are willing to entertain some weekly remote work for the right candidate
• Collaborative team environment supporting both ofice and shop operations
• Fast-paced fabrication and manufacturing setting

Compensation & Benefts

• Competitive pay based on experience
• Benefts package available
• Paid time of and holidays
• Opportunities for long-term growth and advancement