Office Manager

CLAIR; New York (NY); On-site; USD 105,000 - 120,000; Full time

Benefits offered by this job

Medical Dental Vision

Parental Leave

401k/HSA

Unlimited Vacation

WFH Allowance

Earned Wage Access

Disability Insurance

Job summary

Clair, headquartered in NYC, seeks an proactive Office Manager to own day-to-day operations and support light People/HR/Marketing tasks. You’ll coordinate vendor relationships, manage space planning, onboarding logistics, and events to foster a welcoming, efficient workplace as Clair scales.

You’ll partner with People and Marketing, ensuring smooth operations, strong vendor contracts, and a thoughtful in-office experience for a fast-growing startup.

Qualifications

• 3-4 years of experience in office management or operations.

Responsibilities

• Manage day-to-day office operations and be a point of contact for team members.

Skills

Office management

Vendor management

Budgeting

Event planning

Communication

HR/People ops support

Producing welcoming environment

Multi-hat adaptability

Tools

Office software

Job description

About Clair

If you can send your friends money in seconds, why does it still take your employer two weeks to send your paycheck?

At Clair, we are on a mission to create financial freedom for America's workers by giving them a digital banking platform that allows them to get paid as soon as they clock out of work. But we're not just another digital bank or on-demand pay provider. We meet Americans at their place of work by embedding our products within the scheduling, workforce management, and payroll apps they already use every day.

Learn more about us at getclair.com/about

Who We're Looking For

We're looking for a proactive, detail-oriented Office Manager to take ownership of our day-to-day office operations and help create a well-run, welcoming workplace as Clair continues to grow. This role goes beyond traditional office management — you'll also support light People/HR/Marketing operations and help coordinate company events, making you a key part of the employee experience at Clair.

The ideal candidate is highly organized, resourceful, and comfortable wearing multiple hats in a fast-paced startup environment — someone who can anticipate needs before they become problems and bring calm, capable execution to a lean, growing team.

What You'll Own

Office & Facilities Management

• Manage day-to-day office operations, ensuring a clean, functional, and well-stocked workplace, and serve as point of contact for any team member issues

• Own vendor relationships (cleaning, maintenance, food/beverage, building management, etc.) — negotiate contracts and manage renewals

• Serve as the primary point of contact for building management and facilities issues

• Manage office supply inventory, ordering, and budget

• Coordinate office moves, renovations, or space planning as the team grows

Light People/HR Operations Support

• Support onboarding logistics for new hires (workspace setup, equipment, first-day experience)

• Partner with the People team on culture and engagement initiatives

• Support with recruiting coordination and candidate on-site interviews

Marketing Support

• Support our Marketing team with onsite podcast recording setup and HR Tech coordination

Event Management

• Plan and execute company events as needed — company offsites, holiday parties, and all-hands gatherings

• Manage event budgets, vendors, and logistics from start to finish

• Coordinate catering and logistics for regular in-office needs (team lunches, client visits, etc.)

General Operations

• Identify opportunities to improve office processes and systems as the company scales

• Manage relevant tools/software for office operations (booking systems, supply ordering platforms, etc.)

• Handle ad‑hoc administrative and operational projects as they arise

What You'll Bring

• 3-4 years of experience in office management, workplace operations, or a related administrative/operations role

• Proven experience managing vendors, contracts, and budgets independently

• Strong organizational skills with the ability to juggle multiple priorities and deadlines

• Exceptional attention to detail and a natural instinct for noticing what could be improved — you care about the small things that make a workplace feel thoughtful, polished, and well‑run

• An eye for design and organization, with an appreciation for creating welcoming and thoughtfully maintained spaces

• Resourceful and hands‑on, with the willingness and ability to troubleshoot everyday office and technology issues before escalating

• Experience supporting HR/People operations tasks (even informally) is a plus

• Event planning or coordination experience

• Excellent communication skills — comfortable interfacing with vendors, building management, leadership, and employees at all levels

• A proactive, "no task too small" mentality with a genuine interest in creating a great workplace experience

• Comfortable working in a fast‑paced, high‑growth startup environment where priorities can shift

• Experience coordinating an office move, buildout, or expansion — including vendor management, timeline coordination, and minimizing disruption to the team.

What You'll Get

• Ownership over building and shaping the in‑office experience as Clair scales

• Exposure across People, Operations, and leadership functions

• A collaborative, mission‑driven team culture

Additional Details

Location: This is an onsite position located at our headquarters in NYC, and you will be required to work in the office five days a week.

Compensation: The annual base salary for this role is $110,000. The base pay for this role is determined using many factors, such as education, skills, and experience, and is reflective of Clair Series stage and size. Base pay is only one part of Clair's competitive total compensation package, which includes equity, benefits, and additional perks. The base pay range is subject to change and may be modified in the future.

Clair will only contact candidates from @getclair.com email addresses. We will never ask for payments or sensitive personal information during the hiring process. If you happen to receive anything suspicious, please ignore it.

Need more convincing?

Apart from getting to work with our incredible team, here are some of the benefits you can expect when you join Clair:

• Medical, Dental, & Vision Coverage, with option to extend to your family

• Fully‑paid parental leave

• Company‑sponsored 401k, HSA, and FSA

• Unlimited vacation for salaried roles, generous PTO for hourly roles

• Work from home setup allowance

• Access to your earnings every day on Clair

• Company-sponsored short‑term and long‑term disability insurance

Equal Opportunity Employer Information

Clair is an equal opportunity employer and we value diversity at our company. We actively seek a diverse applicant pool and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

For questions, please email us at [e-mail]