Office Manager

Patagon Search; New York (NY); Hybrid; USD 165,000 - 200,000; Full time

Benefits offered by this job

Hybrid schedule

Comprehensive benefits

Job summary

Confidential Search | Midsize National Law Firm in New York City seeks an experienced Office Manager to lead the administrative operations of the NY office, guiding a team of administrative professionals and supporting attorneys and leadership. The role requires a strong background in HR, facilities, and financial processes within a professional services environment.

The successful candidate will supervise and develop staff, manage recruiting and onboarding, ensure policy compliance, and drive

Qualifications

• Five+ years of law firm management or comparable professional-services experience.
• Supervising and developing administrative teams.
• Strong knowledge of HR, office administration, facilities, and basic financial processes.
• Excellent judgment, discretion, and problem-solving skills.
• Polished, collaborative and service-oriented approach.
• Exceptional organizational and communication skills.
• Ability to manage multiple priorities in a sophisticated, fast-paced environment.
• Bachelor’s degree in business administration, human resources, or related field—or equivalent professional experience.

Responsibilities

• Lead administrative operations of the New York office and mentor staff.
• Oversee staffing, recruiting, onboarding, training, and performance evaluations.
• Coordinate staff coverage and support biweekly payroll administration.
• Ensure compliance with firm policies and employment laws.
• Support employee relations, benefits enrollment, and performance management.
• Assist with recruiting for attorneys and summer associates.
• Oversee facilities, building management, security access, and office improvements.
• Maintain business continuity and emergency-preparedness plans.
• Plan office events and initiatives to strengthen culture and engagement.
• Partner with firm leadership and other office teams.
• Take ownership of new operational needs as they arise.

Skills

People management

HR knowledge

Office administration

Facilities management

Communication

Organizational skills

Problem-solving

Discretion

Project management

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office

Job description

Confidential Search | Midsize National Law Firm

A highly regarded midsize national law firm is seeking an experienced Office Manager to oversee the day-to-day administration of its New York City office. The office is home to approximately 60 professionals, including roughly 40 attorneys.

This is an outstanding opportunity to join a sophisticated, successful firm known for its collegial culture, high-quality work, and genuine commitment to its people. The firm offers a beautiful office environment, strong leadership, and the resources of a national platform while maintaining the collaborative feel of a close-knit organization.

The Role

The Office Manager will lead the administrative operations of the New York office and serve as a trusted resource to attorneys, professional staff, and firm leadership. Responsibilities include:

• Managing, mentoring, and developing the office’s administrative staff
• Overseeing staffing needs, recruiting, onboarding, training, and performance evaluations
• Coordinating staff coverage and supporting biweekly payroll administration
• Ensuring compliance with firm policies and applicable federal, state, and local employment laws
• Supporting employee relations, benefits enrollment, and performance-management matters
• Assisting with attorney and summer associate recruiting
• Overseeing facilities, building management, security access, and office improvement projects
• Maintaining the office’s business continuity and emergency-preparedness plans
• Planning office events and initiatives that strengthen culture and employee engagement
• Partnering closely with firm leadership and administrative teams across other offices
• Taking ownership of new operational needs as they arise

Qualifications

The successful candidate will bring:

• At least five years of law firm management or comparable professional-services experience
• Meaningful experience supervising and developing administrative teams
• Strong knowledge of human resources, office administration, facilities, and basic financial processes
• Excellent judgment, discretion, and problem-solving skills
• A polished, collaborative, and service-oriented approach
• Exceptional organizational and communication skills
• The ability to manage multiple priorities in a sophisticated, fast-paced environment
• A bachelor’s degree in business administration, human resources, or a related field—or equivalent professional experience

Prior experience with common legal-industry document management, expense, payroll, accounting, and Microsoft Office platforms is helpful.

Compensation and Schedule

• Base salary: $165,000 to $200,000
• Bonus: Historically ranging from approximately $15,000 to $65,000+
• Hybrid schedule: Four days in the office and one day remote
• Comprehensive benefits and a highly supportive working environment

This is a tremendous firm and an excellent opportunity for an accomplished law firm administrator who values sophisticated work, strong colleagues, and a genuinely positive culture